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SayPro Upload of new mitigation actions identified during Q1
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SayPro – Upload of New Mitigation Actions Identified During Q1
Prepared by: SayPro Risk Management Team
Reviewed by: SayPro Operations Royalty
Date of Upload: _________________________
Reporting Period: Q1 (January – March 2025)
1. Purpose
To document and formally upload all new mitigation actions identified during Q1 aimed at reducing operational risks and strengthening SayPro’s business continuity posture.
2. Summary of Mitigation Actions
| Mitigation Action ID | Description of Mitigation Action | Risk Addressed | Department Responsible | Target Completion Date | Status (Not Started/In Progress/Completed) | Notes / Additional Information |
|---|---|---|---|---|---|---|
| MA-001 | Implementation of multi-factor authentication for all system logins | Cybersecurity breach risk | IT Department | 15-Apr-2025 | In Progress | Integration with existing systems underway |
| MA-002 | Development of remote work guidelines and toolkits | Disruption due to remote access issues | HR & Operations | 30-Mar-2025 | Completed | Guidelines circulated to all staff |
| MA-003 | Scheduled monthly backup verification for critical data | Data loss and corruption | IT Department | 10-Apr-2025 | Completed | First verification completed March 2025 |
| MA-004 | Regular continuity training workshops for all departments | Low staff preparedness | Strategic Planning Office | 28-Apr-2025 | In Progress | Training schedule finalized |
| MA-005 | Establishment of an emergency contact update protocol | Outdated emergency contact info | Operations Office | 20-Apr-2025 | Not Started | Pending approval from management |
3. Upload Process
- All mitigation actions have been logged into the SayPro Risk Management System (RMS) for tracking and reporting.
- Supporting documents and evidence of progress are attached to each mitigation action record.
- Notifications sent to responsible departments for ongoing updates and status reports.
4. Next Steps
- Follow-up reviews to monitor progress on in-progress mitigation actions.
- Inclusion of these mitigation actions in Q2 risk and continuity reporting.
- Continuous stakeholder communication to ensure alignment and resource allocation.
5. Approval
| Name | Role | Signature | Date |
|---|---|---|---|
| SayPro Risk Manager | |||
| SayPro Operations Royalty Representative |
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