SayPro – Request to Conduct Monthly Health and Safety Meetings at All SayPro Facilities

To: The CEO of SayPro, Mr. Neftaly Malatjie The Chairperson & Chief Operating Officer of SayPro, Mr. Legodi All Royal Committee Members

Kgotso a ebe le lena,

I am writing to formally request the institution of monthly Health and Safety meetings at all SayPro facilities. This request is made in accordance with our commitment to uphold the highest standards of workplace safety and is fully supported by Policy Number: SayProP527.SayProCHCR.

Health and safety are critical pillars in the sustainability and operational excellence of SayPro. Regular and structured meetings will provide a platform for reviewing safety protocols, addressing potential risks, sharing important updates, and fostering a culture of vigilance and responsibility among all employees. This proactive approach is essential to prevent workplace incidents, ensure legal compliance, and maintain a healthy work environment for everyone involved.

To ensure the effectiveness and accountability of these meetings, I kindly request strict adherence to the following procedural requirements:

1. Minutes of each meeting to document discussions, decisions, and actions taken.
2. Attendance registers to verify participation and engagement of all relevant personnel.
3. Detailed reports summarizing identified risks, corrective measures, and follow-ups.
4. Formal handover documentation to guarantee continuity and clarity between meeting cycles.

I trust that all departments will collaborate fully in implementing this initiative, recognizing the vital role it plays in safeguarding our people and assets. Moreover, compliance with this policy will strengthen SayPro’s reputation as a responsible and compliant organization committed to the wellbeing of its workforce.

Thank you for your attention and support. I look forward to your positive consideration of this request, and I am confident that with your leadership, we will continue to advance SayPro’s health and safety objectives.

My message shall end here.

Warm regards,
Puluko Graham Nkiwane
Chief Marketing Officer
SayPro