SayPro Mock Quotation Submission

SayPro Monthly February Government Department and Municipality Quotation Submission
Training Workshop by SCMR

Step 1: Accessing the SayPro Submission Portal

1. Navigate to the SayPro Supplier Portal via the official website or procurement system.
2. Log in using registered supplier credentials.
3. If new to the platform, complete the supplier registration process, providing:
   • Business Registration Certificate
   • Tax Clearance Certificate
   • BBBEE Compliance Certificate (if applicable)
   • Company Banking Details

Step 2: Selecting the Relevant Quotation Request

1. Locate the RFQ (Request for Quotation) Section under the “Tenders & Quotations” tab.
2. Identify the February Government Department & Municipality RFQ.
3. Click Apply/Submit Quotation to begin the submission process.

Step 3: Preparing the Quotation Submission

Example Mock Quotation:

Supplier Details:

• Company Name: ABC Trading Solutions
• Company Registration Number: 2022/123456/07
• VAT Number: 4870123456
• Physical Address: 123 Business Street, Johannesburg, 2001
• Email: tenders@abctrading.co.za
• Contact Person: John Doe (Procurement Manager)
• Phone Number: +27 82 123 4567

Client Details:

• Entity: Department of Public Works
• RFQ Reference Number: SCMR/2025/02/GOV
• Quotation Submission Date: 13 February 2025
• Closing Date: 20 February 2025

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Quotation Details

Item No.	Description	Unit Price (ZAR)	Quantity	Total (ZAR)
001	Office Chairs (Ergonomic, Black)	1,200.00	20	24,000.00
002	Office Desks (Wooden, 1.5m)	2,500.00	10	25,000.00
003	A4 Printing Paper (500 Sheets)	60.00	100	6,000.00

Subtotal: ZAR 55,000.00
VAT (15%): ZAR 8,250.00
Total Quotation Amount: ZAR 63,250.00

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Additional Requirements & Compliance Documents

☑️ Company Registration Documents (Attached)
☑️ Tax Clearance Certificate (Attached)
☑️ BBBEE Certificate (Attached)
☑️ Pricing Validity Period (60 Days)
☑️ Delivery Timeline (14 Days from PO Issuance)
☑️ Warranty (12 Months on All Items)

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Step 4: Submitting the Quotation

1. Upload the completed quotation document in PDF or Excel format.
2. Attach all compliance documents as required.
3. Review the submission details carefully.
4. Click Submit Quotation and ensure the system confirms successful submission.
5. Download or print the submission confirmation receipt.

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Step 5: Post-Submission Follow-up

• Acknowledgment Receipt: Ensure SayPro sends an email confirmation.
• Follow Up: If no response within 5 working days, contact SayPro support.
• Evaluation & Awarding: Await RFQ evaluation by the Government Department or Municipality.

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Conclusion

This mock submission provides a step-by-step guide to using SayPro’s quotation submission system effectively. Ensure all compliance documents, pricing structures, and terms align with the RFQ requirements for successful consideration.