SayPro Volunteer Management Manager Contract Document SayPro116-CD-CSHC-1-1

This Permanent Employment Contract (“Contract”) is entered into between:

1. Employer Details

Company Name: SayPro
Company Registration Number: 2018 / 537703 / 07
Address: 167 14th Road, Midrand, Gauteng, South Africa, 1685
Represented by: Mr. Neftaly Vutisani Malatjie, SayPro Chief Executive Officer (hereinafter referred to as “Employer” or “SayPro”).

AND

2. Employee Details

Full Name: [Employee to enter full name]
ID/Passport Number: [Employee to enter ID/passport number]
Residential Address: [Employee to enter address]
Contact Number: [Employee to enter contact number]
Email Address: [Employee to enter email address]
Job Title: [Employee to enter job title]
Department: [Employee to enter department]

(Hereinafter referred to as the “Employee”).

3. Commencement Date

The Employee’s permanent employment shall commence on [Start Date], and shall continue indefinitely unless terminated as per the terms of this Contract.

4. Job Description and Responsibilities

The Employee shall perform the duties and responsibilities associated with the position of [Job Title] at SayPro, as outlined in their job description. These duties may be amended from time to time at SayPro’s discretion.

Recruitment and Onboarding

• Promote volunteer opportunities across online and offline platforms
• Manage the application process and screen prospective volunteers
• Conduct interviews and evaluate volunteer suitability
• Organize and lead orientation sessions for new recruits

Training and Development

• Assess training needs based on roles and responsibilities
• Coordinate training workshops and sessions
• Provide resources for ongoing development and skill building

Scheduling and Coordination

• Develop volunteer shift plans and work schedules
• Assign tasks based on availability and skill sets
• Ensure effective communication between volunteers and SayPro teams

Performance Management

• Provide timely feedback and conduct informal evaluations
• Celebrate and recognize volunteer achievements
• Address issues and manage conflict in a constructive manner

Data Management

• Maintain accurate records of volunteer hours, roles, and activities
• Generate monthly reports and statistics
• Ensure compliance with internal policies and legal requirements

 Communication and Engagement

• Send regular newsletters and email updates
• Organize events and appreciation days for volunteers
• Collect feedback through surveys and use insights to improve the program

5. Working Hours

The Employee shall work [Specify working hours], with a lunch break of [Specify break duration]. Overtime may be required as per business needs, subject to labor regulations.

6. Remuneration and Benefits

• The Employee shall receive a monthly salary of [Specify salary], payable on the last working day of each month.
• Any deductions required by law shall be applied.
• The Employee shall be entitled to benefits such as [Specify benefits, e.g., medical aid, pension fund, bonuses, etc.], subject to company policies.

7. Leave Entitlement

• The Employee shall be entitled to annual leave, sick leave, and other leave as per South African labor laws.
• Leave requests must be submitted in advance for approval by the Employer.

8. Probation Period

The Employee shall be subject to a probationary period of [Specify probation period, e.g., 3 or 6 months]. During this period, SayPro reserves the right to terminate employment if performance is unsatisfactory.

9. Termination of Employment

• Either party may terminate this contract with [Specify notice period, e.g., 30 days] written notice or as per company policy.
• SayPro reserves the right to terminate employment immediately in cases of misconduct, fraud, or gross negligence.

10. Confidentiality and Non-Disclosure

The Employee shall not disclose any confidential information, trade secrets, or proprietary data belonging to SayPro during or after their employment. Breach of this clause may lead to legal action.

11. Code of Conduct

The Employee agrees to abide by SayPro’s policies, procedures, and ethical guidelines. Any violation may result in disciplinary action.

12. Dispute Resolution

In case of a dispute, both parties agree to resolve matters internally through SayPro’s dispute resolution procedures before seeking external arbitration or legal action.

13. Entire Agreement

This Contract constitutes the full agreement between SayPro and the Employee. Any amendments must be in writing and signed by both parties.

14. Governing Law

This Contract shall be governed by the labor laws of South Africa.

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Signed on Behalf of SayPro

Employer:
Mr. Neftaly Vutisani Malatjie
SayPro Chief Executive Officer
Signature: _________________________
Date: _________________________

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Employee Acknowledgment and Acceptance

I, [Employee Full Name], have read and understood the terms of this Permanent Employment Contract and agree to abide by them.

Employee Signature: _________________________
Date: _________________________

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Witnesses

Witness 1:
Mr. Clifford Lesiba Legodi
SayPro Chief Operations Officer
Signature: _________________________
Date: _________________________

Witness 2:
Miss Tsakani Stella Rikhotso
SayPro Chief Learning and Monitoring Officer
Signature: _________________________
Date: _________________________

Witness 3:
Mr. Puluko Nkiwane
SayPro Chief Marketing Officer
Signature: _________________________
Date: _________________________

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For Official Use Only (SayPro HR Department)

Employee Number: _________________________
Effective Date: _________________________
HR Representative Name: _________________________
HR Representative Signature: ________________________