SayPro Volunteer Management Specialist Contract Document SayPro116-CD-CSHC-1-3

This Fixed-Term Employment Contract (“Contract”) is made and entered into between:

1. Employer Details

Company Name: SayPro
Company Registration Number: 2018 / 537703 / 07
Address: 167 14th Road, Midrand, Gauteng, South Africa, 1685
Represented by: Mr. Neftaly Vutisani Malatjie, SayPro Chief Executive Officer (hereinafter referred to as the “Employer” or “SayPro”).

AND

2. Employee Details

Full Name: [Employee to enter full name]
ID/Passport Number: [Employee to enter ID/passport number]
Residential Address: [Employee to enter address]
Contact Number: [Employee to enter contact number]
Email Address: [Employee to enter email address]
Job Title: [Employee to enter job title]
Department: [Employee to enter department]

(Hereinafter referred to as the “Employee”).

3. Duration of Contract

The Employee’s fixed-term contract shall commence on [Start Date] and shall end on [End Date], unless terminated earlier as per the provisions of this Contract.

This contract will not automatically renew unless agreed upon in writing by both parties.
SayPro reserves the right to extend or renew this contract at its sole discretion.

4. Job Description and Responsibilities

The Employee shall perform duties as outlined in their job description for the position of [Job Title], as assigned by SayPro.

SayPro may amend the Employee’s duties as necessary.

Recruitment and Onboarding

Drive targeted advertising campaigns to attract diverse volunteer candidates
Manage and streamline the application and screening process
Conduct structured interviews to evaluate volunteer fit
Deliver engaging onboarding and orientation experiences

Training and Development

Perform needs-based assessments to tailor training to volunteer roles
Develop and facilitate training content and learning materials
Implement continuous development strategies to grow volunteer capabilities

Scheduling and Coordination

Create efficient and adaptive volunteer schedules
Assign tasks based on skill sets, availability, and project needs
Act as a liaison between volunteers and internal teams for seamless collaboration

Performance Management

Provide ongoing performance feedback and guidance
Design recognition initiatives to boost volunteer morale
Mediate and resolve conflicts in a fair, timely manner

Data Management

Maintain accurate, up-to-date records of volunteer activity and information
Generate monthly and quarterly reports to track performance and impact
Ensure compliance with SayPro’s standards and legal requirements

Communication and Engagement

Lead communication efforts with regular newsletters and updates
Organize engagement activities including volunteer appreciation events
Conduct feedback surveys to continuously improve the volunteer experience

5. Working Hours

The Employee shall work [Specify working hours], with a lunch break of [Specify break duration].
Overtime may be required as per SayPro’s operational needs and shall be compensated in accordance with labor laws.

6. Remuneration and Benefits

The Employee shall receive a monthly salary of [Specify salary], payable on the last working day of each month.
Any deductions required by law shall apply.
The Employee shall be entitled to [Specify benefits, e.g., medical aid, pension, bonuses, etc.], where applicable.

7. Leave Entitlement

The Employee shall be entitled to [Specify leave entitlement, e.g., annual leave, sick leave] as per the duration of this contract and South African labor laws.
All leave requests must be submitted in advance for approval.

8. Termination of Contract

Either party may terminate this contract with [Specify notice period, e.g., 30 days] written notice.
The contract will automatically terminate on the agreed end date unless renewed.
SayPro may terminate the contract with immediate effect for misconduct, fraud, negligence, or breach of contract.

9. Confidentiality and Non-Disclosure

The Employee agrees to maintain confidentiality regarding SayPro’s operations, trade secrets, and any proprietary information.
Any breach of confidentiality may result in legal action.

10. Code of Conduct

The Employee shall adhere to SayPro’s policies, procedures, and professional standards.
Failure to comply may result in disciplinary action.

11. Dispute Resolution

Any disputes arising from this contract shall first be resolved internally through SayPro’s dispute resolution process before legal action is taken.

12. Entire Agreement

This Contract constitutes the full agreement between SayPro and the Employee. Any amendments must be in writing and signed by both parties.

13. Governing Law

This Contract shall be governed by the labor laws of South Africa.

Signed on Behalf of SayPro

Employer:
Mr. Neftaly Vutisani Malatjie
SayPro Chief Executive Officer
Signature: _________________________
Date: _________________________

Employee Acknowledgment and Acceptance

I, [Employee Full Name], have read and understood the terms of this Fixed-Term Employment Contract and agree to abide by them.

Employee Signature: _________________________
Date: _________________________

Witnesses

Witness 1:
Mr. Clifford Lesiba Legodi
SayPro Chief Operations Officer
Signature: _________________________
Date: _________________________

Witness 2:
Miss Tsakani Stella Rikhotso
SayPro Chief Learning and Monitoring Officer
Signature: _________________________
Date: _________________________

Witness 3:
Mr. Puluko Nkiwane
SayPro Chief Marketing Officer
Signature: _________________________
Date: _________________________

For Official Use Only (SayPro HR Department)

Employee Number: _________________________
Effective Date: _________________________
HR Representative Name: _________________________
HR Representative Signature: ________________________