SayPro Report Layout Template

Table of Contents

1. Executive Summary
2. Introduction
3. Background and Context
4. Objectives and Scope
5. Methodology
6. Key Findings
7. Discussion and Analysis
8. Conclusions
9. Recommendations
10. Limitations
11. Annexes / Appendices

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1. Executive Summary

• Brief overview of the report purpose
• Summary of key findings and recommendations
• Highlight critical data points and impact

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2. Introduction

• Purpose of the report
• Target audience
• Reporting period

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3. Background and Context

• Overview of the program/project/intervention
• Relevance and rationale
• Stakeholders involved

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4. Objectives and Scope

• Specific objectives of the evaluation/report
• Geographic and thematic scope

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5. Methodology

• Data collection methods
• Analysis approach
• Limitations and challenges

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6. Key Findings

• Presentation of main data/results
• Use tables, charts, and figures to illustrate points

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7. Discussion and Analysis

• Interpretation of findings
• Comparison with expected outcomes or benchmarks
• Explanation of unexpected results

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8. Conclusions

• Summarize overall insights
• Reflect on the significance for the program or policy

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9. Recommendations

• Actionable and prioritized recommendations
• Target audiences for each recommendation

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10. Limitations

• Discuss constraints or weaknesses in the study/report

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11. Annexes / Appendices

• Supplementary data, tools, questionnaires, or additional materials

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Formatting Guidelines

• Font: Arial or Calibri, size 11-12 pt
• Headings: Clear hierarchy (H1, H2, H3) with consistent styles
• Margins: Standard 1-inch margins
• Page Numbers: Bottom center or bottom right
• Tables/Figures: Numbered and captioned
• Branding: Include SayPro logo on cover and footer

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Additional Elements (Optional)

• Acknowledgments section
• Glossary of Terms for technical language
• Executive Quotes or testimonials to enrich narrative