SayPro Municipality Strategic Partnerships Office Officer Contract Document SayPro116-CD-CSPR-1-2

Written by

This Permanent Employment Contract (“Contract”) is entered into between:

1. Employer Details

Company Name: SayPro
Company Registration Number: 2018 / 537703 / 07
Address: 167 14th Road, Midrand, Gauteng, South Africa, 1685
Represented by: Mr. Neftaly Vutisani Malatjie, SayPro Chief Executive Officer (hereinafter referred to as “Employer” or “SayPro”).

AND

2. Employee Details

Full Name: [Employee to enter full name]
ID/Passport Number: [Employee to enter ID/passport number]
Residential Address: [Employee to enter address]
Contact Number: [Employee to enter contact number]
Email Address: [Employee to enter email address]
Job Title: [Employee to enter job title]
Department: [Employee to enter department]

(Hereinafter referred to as the “Employee”).

3. Commencement Date

The Employee’s permanent employment shall commence on [Start Date], and shall continue indefinitely unless terminated as per the terms of this Contract.

4. Job Description and Responsibilities

The Employee shall perform the duties and responsibilities associated with the position of [Job Title] at SayPro, as outlined in their job description. These duties may be amended from time to time at SayPro’s discretion.

The successful candidate will contribute to monthly and quarterly strategic partnerships across a wide range of municipal service areas, including but not limited to:

Monthly Strategic Focus Areas:

Municipal Communications & Customer Relations
Executive & Council Support
HR, ICT, Knowledge Management & Legal Services
Policy & Strategy, Organisational Performance & Data Science
Housing (HOTTS), Urban Management & Informal Settlements
Climate Change, Disaster Risk, Electricity, Energy & Resilience
Library Services, Parks, Social Development & Early Childhood Development

Core Functions:

Assist in coordinating monthly meetings and follow-ups with municipal departments
Support documentation of partnership engagements, including action plans, agendas, minutes, and reports
Assist in monitoring the implementation of strategic partnership objectives and deliverables
Provide research and administrative support across multiple municipal workstreams
Help manage stakeholder communications and ensure accurate record-keeping
Work with internal teams to align SayPro’s offerings to municipal priorities
Track municipal performance metrics and partnership impact data

5. Working Hours

The Employee shall work [Specify working hours], with a lunch break of [Specify break duration]. Overtime may be required as per business needs, subject to labor regulations.

6. Remuneration and Benefits

The Employee shall receive a monthly salary of [Specify salary], payable on the last working day of each month.
Any deductions required by law shall be applied.
The Employee shall be entitled to benefits such as [Specify benefits, e.g., medical aid, pension fund, bonuses, etc.], subject to company policies.

7. Leave Entitlement

The Employee shall be entitled to annual leave, sick leave, and other leave as per South African labor laws.
Leave requests must be submitted in advance for approval by the Employer.

8. Probation Period

The Employee shall be subject to a probationary period of [Specify probation period, e.g., 3 or 6 months]. During this period, SayPro reserves the right to terminate employment if performance is unsatisfactory.

9. Termination of Employment

Either party may terminate this contract with [Specify notice period, e.g., 30 days] written notice or as per company policy.
SayPro reserves the right to terminate employment immediately in cases of misconduct, fraud, or gross negligence.

10. Confidentiality and Non-Disclosure

The Employee shall not disclose any confidential information, trade secrets, or proprietary data belonging to SayPro during or after their employment. Breach of this clause may lead to legal action.

11. Code of Conduct

The Employee agrees to abide by SayPro’s policies, procedures, and ethical guidelines. Any violation may result in disciplinary action.

12. Dispute Resolution

In case of a dispute, both parties agree to resolve matters internally through SayPro’s dispute resolution procedures before seeking external arbitration or legal action.

13. Entire Agreement

This Contract constitutes the full agreement between SayPro and the Employee. Any amendments must be in writing and signed by both parties.

14. Governing Law

This Contract shall be governed by the labor laws of South Africa.

Signed on Behalf of SayPro

Employer:
Mr. Neftaly Vutisani Malatjie
SayPro Chief Executive Officer
Signature: _________________________
Date: _________________________

Employee Acknowledgment and Acceptance

I, [Employee Full Name], have read and understood the terms of this Permanent Employment Contract and agree to abide by them.

Employee Signature: _________________________
Date: _________________________

Witnesses

Witness 1:
Mr. Clifford Lesiba Legodi
SayPro Chief Operations Officer
Signature: _________________________
Date: _________________________

Witness 2:
Miss Tsakani Stella Rikhotso
SayPro Chief Learning and Monitoring Officer
Signature: _________________________
Date: _________________________

Witness 3:
Mr. Puluko Nkiwane
SayPro Chief Marketing Officer
Signature: _________________________
Date: _________________________

For Official Use Only (SayPro HR Department)

Employee Number: _________________________
Effective Date: _________________________
HR Representative Name: _________________________
HR Representative Signature: ________________________