Document Code: SayProP551
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed:03 July 2025
Next Review Date: 03 June 2025

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1. Purpose

To establish clear, fair, and consistent guidelines for the management of auditions within SayPro Human Capital to select candidates based on merit and organizational needs.

2. Scope

This procedure applies to all SayPro Human Capital Officers, Royal Directors, Deputy Chiefs, and any personnel involved in organizing, conducting, or assessing auditions.

3. Definitions

• Audition: A formal process where candidates demonstrate skills or qualifications for evaluation.
• Candidate: An individual participating in an audition.
• Panel: A group of SayPro Officers tasked with evaluating candidates.
• Royal Director: Oversees the audition process ensuring adherence to policies.
• Deputy Chief: Provides oversight and support to the audition management.

4. Objectives

• Ensure auditions are conducted professionally, fairly, and transparently.
• Maintain documentation and records for accountability.
• Select the best candidates aligned with SayPro’s strategic goals.

5. Procedure

5.1 Planning

• Define audition objectives, criteria, and process.
• Schedule audition dates and venues.
• Announce auditions publicly through SayPro platforms.
• Form the audition panel with qualified and impartial members.

5.2 Candidate Registration

• Candidates complete and submit the SayPro Audition Registration Form (SayProF551-01).
• Verify eligibility and qualifications of candidates.
• Provide candidates with audition guidelines and schedules.

5.3 Conducting the Audition

• Brief the panel and candidates on the process and criteria.
• Conduct auditions in a controlled, professional environment.
• Use the SayPro Audition Evaluation Sheet (SayProF551-02) to score and assess candidates.
• Ensure confidentiality and fairness throughout the process.

5.4 Evaluation and Selection

• Collate scores and feedback from the panel.
• Rank candidates according to evaluation results.
• Royal Director reviews and approves final selections.

5.5 Communication

• Notify candidates of results using official SayPro channels.
• Provide feedback upon request.
• Maintain confidentiality of all audition-related information.

5.6 Record Keeping

• Store all audition documents securely for a minimum of [insert time period].
• Prepare a summary report of the audition process for management review.

6. Roles and Responsibilities

Role	Responsibilities
Audition Panel	Evaluate candidates fairly and objectively
Royal Director	Oversee audition process and approve results
Deputy Chief	Provide executive support and resource allocation
Human Capital Officers	Manage logistics, candidate communication, and record maintenance

7. Forms and Templates

• Audition Registration Form (SayProF551-01)
• Audition Evaluation Sheet (SayProF551-02)
• Candidate Notification Template (SayProF551-03)

8. Compliance

• Follow SayPro’s policies on fairness, non-discrimination, and confidentiality.
• Ensure accessibility and reasonable accommodations.
• Manage conflicts of interest transparently.

9. Review

This procedure will be reviewed every six months or as required.

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Approved By:
Neftaly Malatjie
Chief Executive Officer
SayPro

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SayPro Human Capital Banning of Forums, Clubs and Groups Chats Management Procedure SayProP554

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SayPro Human Capital Banning of Forums, Clubs and Groups Chats Management Procedure

Document Code: SayProP554
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: [Insert Date]
Next Review Date: [Insert Date, 6 months from approval]

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1. Purpose

To establish clear guidelines for the banning, suspension, or removal of forums, clubs, and group chats within SayPro Human Capital platforms to maintain a safe, respectful, and productive environment.

2. Scope

This procedure applies to all SayPro Human Capital Officers, Royal Directors, Deputy Chiefs, moderators, and members involved in the management or participation of forums, clubs, and group chats under SayPro.

3. Definitions

• Forum: An online discussion board or platform for communication among SayPro Human Capital members.
• Club: A formally recognized group within SayPro formed around a shared interest or purpose.
• Group Chat: A messaging group for communication among SayPro members.
• Banning: Permanent removal or prohibition of a forum, club, or group chat from SayPro platforms.
• Suspension: Temporary disabling or restriction of access to a forum, club, or group chat.
• Moderator: Person responsible for overseeing activity within forums, clubs, or group chats.

4. Objectives

• To ensure all forums, clubs, and group chats operate within SayPro policies and guidelines.
• To protect Human Capital from harmful, offensive, or disruptive content or behavior.
• To provide a transparent and fair process for banning or suspending groups.

5. Procedure

5.1 Identification of Issues

• Issues warranting banning or suspension may include but are not limited to:
  • Violation of SayPro policies (e.g., harassment, hate speech, illegal activities).
  • Repeated disruptive behavior despite warnings.
  • Security threats or breaches of confidentiality.
• Reports can be submitted by any Human Capital through the Incident Reporting Form (SayProF554-01).

5.2 Investigation

• The Royal Director, in consultation with Deputy Chiefs and moderators, will investigate reported issues promptly and confidentially.
• Gather evidence including messages, posts, and user reports.
• Allow the group moderators or administrators to respond to allegations.

5.3 Decision Making

• Based on the investigation, the Royal Director will decide to:
  • Issue warnings and impose conditions for continued operation.
  • Temporarily suspend the forum, club, or group chat.
  • Permanently ban the forum, club, or group chat.
• Document the decision and rationale clearly.

5.4 Notification

• Inform the moderators/admins and members of the affected forum, club, or group chat about the decision and reasons.
• Provide information on appeal procedures if applicable.

5.5 Appeal Process

• Affected parties may appeal the decision within [insert number] days via the Appeal Submission Form (SayProF554-02).
• Appeals will be reviewed by a committee including Deputy Chiefs and an independent officer.
• The committee’s decision is final.

5.6 Enforcement

• Implement the ban or suspension promptly.
• Remove access or content as required.
• Monitor for compliance and prevent re-creation of banned groups.

6. Roles and Responsibilities

Role	Responsibilities
Royal Director	Lead investigations and make final decisions
Deputy Chiefs	Support investigation, review appeals
Moderators	Monitor groups, report violations, communicate decisions
Human Capital	Report issues, comply with bans and suspensions

7. Forms and Templates

• Incident Reporting Form (SayProF554-01)
• Appeal Submission Form (SayProF554-02)
• Notification Template for Banning/Suspension (SayProF554-03)

8. Compliance

• Ensure actions comply with SayPro policies and applicable laws.
• Respect confidentiality and privacy during investigations.
• Maintain fairness and transparency throughout the process.

9. Review

This procedure will be reviewed every six months or as required.

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Approved By:
Neftaly Malatjie
Chief Executive Officer
SayPro

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