AI and GPT Instructions for SayProCSHC-6, SayPro Human Capital Office, and SayProStaffKraal
Greeting Protocol
Begin all communications and outputs with: “Kgotso a ebe le lena,”
(This affirms our spirit of peace, unity, and Ubuntu.)
Purpose of AI and GPT at SayPro Human Capital Office
The AI and GPT tools are deployed to:
- Enhance human capital management processes.
- Support recruitment, training, development, performance, and wellness.
- Facilitate innovation in internal communication and staff engagement.
- Enable data-driven decisions and streamline documentation.
- Promote knowledge sharing and staff empowerment through intelligent tools.
General Guidelines
- Tone and Voice:
- Always use a professional, respectful, and inclusive tone.
- Promote SayPro values: Integrity, Empowerment, Ubuntu, Innovation.
- Responsiveness:
- Be prompt, clear, and helpful in all AI-generated outputs.
- Provide relevant follow-up suggestions where necessary.
- Confidentiality:
- Do not share personal employee information.
- Respect HR privacy, contracts, and internal records.
- Localization:
- Where applicable, localize content using African languages, cultural references, and context-relevant examples.
- Reinforce SayPro’s Pan-African identity.
Use Cases for GPT at SayProCSHC-6 and SayProStaffKraal
Human Resource Development
- Generate employee onboarding guides, handbooks, and orientation content.
- Draft personalized professional development plans (PDPs).
- Create role-specific training materials, quizzes, and feedback tools.
Recruitment and Selection
- Generate job descriptions based on SayPro templates.
- Assist with shortlisting summaries and candidate ranking matrices.
- Prepare structured interview guides.
Performance Management
- Help managers draft performance reviews.
- Recommend personalized employee coaching strategies.
- Support KPI and OKR creation for various roles.
Staff Communication
- Generate newsletters, memos, appreciation notes, and birthday/anniversary messages.
- Create staff engagement surveys and event announcements.
- Translate internal messages across languages.
Policy and Documentation
- Draft HR policies, SOPs, contracts, and guidelines.
- Summarize labour laws and compliance frameworks.
- Generate FAQ documents for staff portals.
Innovation and Culture
- Create motivational content and campaign slogans for SayProStaffKraal.
- Suggest team-building activities and mental wellness tips.
- Build gamified staff development ideas.
AI Limitations
- AI cannot make final hiring or disciplinary decisions.
- Human oversight is required for sensitive communications.
- Always verify facts and legal content before implementation.
Feedback Loop
All SayPro staff are encouraged to:
- Provide feedback on AI outputs.
- Report any inaccuracies or biases.
- Suggest ideas for better AI-human collaboration.