1. Strategic Plan (2025–2028)
Purpose:
Outlines long-term goals, priority actions, and performance indicators for the Internship Programme.
Key Components:
- Vision, Mission, and Strategic Objectives
- SWOT Analysis of Graduate Internship Ecosystem
- Key Strategic Pillars:
- Capacity Building & Skills Development
- Academic & Industry Partnerships
- Career Transition & Employability Support
- Monitoring & Quality Assurance
- Sustainability and Innovation
- Implementation Roadmap & KPIs
2. Policy Framework Document
Purpose:
Establishes the rules, standards, and compliance mechanisms for running the internship programme.
Sections Include:
- Eligibility Criteria
- Selection and Placement Policies
- Roles and Responsibilities (Interns, Mentors, Supervisors)
- Internship Duration and Evaluation Periods
- Code of Conduct and Ethics
- Exit and Completion Requirements
- Compliance with Labour Laws and Academic Standards
3. Operational Guidelines and Procedures Manual
Purpose:
Provides day-to-day procedures for staff, mentors, and interns to follow for consistency and quality delivery.
Includes:
- Pre-Internship Orientation Process
- Onboarding & Induction Steps
- Internship Project Assignment and Work Plans
- Leave Policy, Attendance, and Timekeeping
- Reporting Lines and Escalation Procedures
- Tools for Intern Evaluation and Feedback
4. Partnership and Engagement Strategy
Purpose:
Details the approach for collaborating with universities, colleges, and the private/public sector for placements and support.
Focus Areas:
- MoUs and SLAs with Higher Education Institutions
- Co-designing curriculum-linked internships
- Joint research, innovation, and career talks
- Government and NGO partnership models
- Alumni engagement and re-integration strategy
5. Monitoring, Evaluation, and Learning (MEL) Framework
Purpose:
Defines how the programme will be measured, improved, and adapted over time.
Core Components:
- Logic Model (Inputs → Activities → Outputs → Outcomes → Impact)
- Data Collection Tools: Surveys, Logbooks, Supervisor Assessments
- Success Indicators and Baselines
- Feedback Loops for Continuous Improvement
- Annual MEL Reporting Template
6. Risk Management and Mitigation Plan
Purpose:
Identifies risks that may affect the success of the internship programme and how to mitigate them.
Common Risk Areas:
- Placement Cancellations or Shortages
- Intern Dropout or Poor Performance
- Legal/HR Compliance Breaches
- Limited Stakeholder Engagement
- Resource and Funding Constraints
Mitigation Actions:
Risk matrix with assigned response owners and contingency plans.
7. Budget and Resource Mobilization Strategy
Purpose:
Outlines financial planning, resource needs, and fundraising strategies for sustainable operations.
Content Includes:
- Annual Budget Projections (Admin, Training, Stipends, Travel, Tech)
- Cost-Sharing Models with Partners
- Grant Applications and Donor Engagement
- Volunteer and In-Kind Resource Utilization
8. Digital Transformation and Tech Strategy
Purpose:
Promotes the use of digital platforms to manage, track, and enhance the internship programme.
Core Initiatives:
- Online Intern Management System (OIMS)
- Digital Learning and e-Skills Platforms
- Virtual Supervision & Feedback Tools
- Intern Portfolio and E-Certificate System
- Integration with SayProApps and SayProWeb
9. Communication, Visibility & Branding Plan
Purpose:
Builds awareness of the programme and showcases its value to external and internal stakeholders.
Components:
- Social Media and Online Presence Strategy
- Publication of Success Stories and Impact Reports
- Internship Fairs and Public Showcases
- Visual Identity for SayProCSHC-2 (Logo, Posters, Merchandise)
- Engagement with Press and Higher Ed Institutions
10. Internship Exit and Alumni Reintegration Policy
Purpose:
Guides the process of transitioning interns into employment, further studies, or SayPro projects.
Key Provisions:
- Exit Interview Process
- Career Development Toolkit
- Referral and Recommendation Letter Template
- Alumni Network Database
- Pathways into SayPro Fellowships, Volunteering, or Jobs