SayProRoyal-13: SayPro Royal Board Audit and Compliance Committee – Events & Annual Calendar
Annual Committee Calendar Overview
| Month | Key Activities & Events |
|---|---|
| January | – Annual Audit Planning Meeting – Review of previous year’s audit outcomes – Confirm internal audit schedule |
| February | – Kick-off Internal Audit – Compliance Training for Committee Members & Key Staff |
| March | – Q1 Compliance Status Report – Risk Register Update – External Auditor Engagement Begins |
| April | – Internal Audit Progress Review – Policy Review Session (Round 1) |
| May | – Q2 Pre-Compliance Review – Audit Committee Workshop: Best Practices in Governance |
| June | – Mid-Year Risk Assessment – Internal Control Evaluation – Compliance Health Check |
| July | – Policy Review Session (Round 2) – Mid-Year Internal Audit Report |
| August | – External Audit Preparation Review – Fraud & Irregularity Detection Simulation |
| September | – Q3 Compliance Audit – Draft External Audit Reports Submitted – Whistleblower Report Review |
| October | – Annual Risk Assessment Report – Final External Audit Review – Governance, Risk & Compliance (GRC) Alignment Meeting |
| November | – Final Committee Review Meeting – Next Year’s Audit Plan Draft |
| December | – Annual Report to the SayPro Royal Board – Year-End Compliance Certification – Audit & Compliance Appreciation Event |
Event Highlights & Descriptions
Annual Audit Planning Meeting (January)
- Define the scope and timeline for all internal and external audits.
- Allocate responsibilities across departments and committee members.
Quarterly Compliance Reports (March, June, September, December)
- Review and approve internal compliance reports.
- Address any emerging risks or violations.
- Review compliance with SayPro’s Code of Conduct and regulations.
Mid-Year Risk Review & Internal Controls Evaluation (June)
- Analyze internal controls.
- Evaluate performance of current risk mitigation strategies.
- Review whistleblower mechanism effectiveness.
Audit Committee Training & Development Sessions
- February: Compliance Essentials & Audit Fundamentals
- May: Governance & Financial Accountability Best Practices
- August: Fraud Detection, Ethics, and Crisis Preparedness
Policy Review Sessions (April & July)
- Review financial, procurement, HR, and operational compliance policies.
- Recommend policy updates to the Royal Board.
External Audit Touchpoints
- March: Confirm Engagement with External Auditors
- August: Audit Preparation Review
- September: Review Draft External Audit Reports
- October: Final External Audit Review
Annual Risk Assessment & GRC Alignment (October)
- Present annual risk heat maps and risk appetite evaluation.
- Align Governance, Risk, and Compliance strategy for next year.
Year-End Reporting & Recognition (December)
- Submit Audit Committee’s annual report to the SayPro Royal Board.
- Conduct final compliance certification review.
- Host an appreciation event for members and stakeholders.
Optional Add-Ons for Implementation
Would you like templates or tools for any of the following?
- Calendar Integration (Google/Outlook)
- Automated Reminders for Deadlines
- Editable Risk Register Template
- Quarterly Compliance Dashboard Format
- Meeting Pack Generator (Agenda + Minutes + Resolutions)