SayProRoyal-4: AI and GPT Usage Instructions
SayPro Royal Board Ethics and Compliance Committee
1. Purpose of AI and GPT Usage
AI tools such as GPT (Generative Pre-trained Transformers) may be used by the SayProRoyal-4 Committee to:
- Assist with ethics policy writing and compliance documentation.
- Generate reports, summaries, and case briefs from complex legal and governance materials.
- Support risk assessments, case investigations, and benchmarking analysis.
- Improve committee communication and stakeholder engagement (e.g., drafting notices or memos).
2. Ethical and Responsible Use
All Committee members and support staff must follow the principles below when using AI:
- Confidentiality: Do not input sensitive or personally identifiable information (PII) into AI systems.
- Accuracy: Always fact-check AI outputs and verify all generated content against credible, official sources.
- Transparency: Clearly state when content has been generated or co-created with AI tools.
- Bias Awareness: Monitor and avoid any form of bias or discriminatory output generated by AI systems.
- Accountability: Human oversight is mandatory. AI suggestions must not replace human decision-making.
3. Acceptable Use Cases
Approved uses of GPT and AI tools include:
- Drafting standard ethics policies, codes of conduct, and committee charters.
- Generating training material on ethics and compliance.
- Summarizing large volumes of legal or regulatory text.
- Creating templates for incident reports, whistleblower logs, or conflict of interest declarations.
- Providing communication support (e.g., press releases, email drafts, meeting agendas).
4. Prohibited Use Cases
AI must NOT be used for:
- Making final decisions in investigations or disciplinary actions.
- Drafting legally binding documents or contracts without expert legal review.
- Fabricating evidence or documents.
- Inputting confidential investigation data or case files.
- Conducting surveillance, monitoring, or profiling individuals.
5. AI Tools Authorized
Only approved AI platforms (e.g., OpenAI’s ChatGPT, SayPro-approved compliance tools) may be used. Free or unsecured tools are prohibited without prior written authorization.
6. Training and Awareness
All members must undergo periodic training on:
- Responsible AI usage
- Data privacy and security
- Bias mitigation
- AI prompt engineering for ethical governance
7. Logging and Monitoring
All usage of AI tools for official committee work must be logged with:
- Purpose of use
- Date and time
- Output summary
- Responsible member
These logs will be reviewed quarterly for compliance and audit purposes.
8. AI Escalation Protocol
If AI generates:
- Harmful or discriminatory content
- Inaccurate legal guidance
- Inappropriate language
→ Report the instance immediately to the Legal & Regulatory Lead and document it for system review and vendor escalation if needed.
9. AI and GPT Integration in Ethics Investigations
AI may assist in:
- Identifying trends in ethical complaints
- Detecting potential conflicts in large datasets
- Recommending procedural steps (with final approval by human investigators)
It must not:
- Determine guilt or innocence
- Conduct interviews or interrogations
- Be the sole source of evidence
10. Review and Updates
These instructions must be reviewed annually or after any major AI policy change, and adjusted based on:
- New regulations
- Technological advances
- SayPro internal governance needs