1. SayProRoyal-4 Charter
- Outlines the mandate, authority, responsibilities, and structure of the Ethics and Compliance Committee.
- Defines its alignment with the SayPro Royal Governance Framework.
2. Code of Ethics and Conduct
- Sets the standards for ethical behaviour, integrity, and professionalism expected from all SayPro staff, volunteers, partners, and stakeholders.
- Includes conflict of interest, confidentiality, and anti-corruption clauses.
3. Ethics and Compliance Strategy (3–5 Year Plan)
- A roadmap with strategic goals, priority areas, KPIs, and milestones for advancing ethical governance and compliance culture within SayPro.
- Aligns with SayPro’s overall Vision 2030.
4. Whistleblower Protection Policy
- Provides clear guidelines for reporting unethical, illegal, or unsafe activities.
- Guarantees protection, confidentiality, and non-retaliation for whistleblowers.
5. Investigation and Disciplinary Procedures Manual
- Outlines the process for internal investigations, evidence handling, due process, and sanctions for breaches of ethics or compliance.
- Ensures fairness, objectivity, and transparency.
6. Risk Management and Compliance Framework
- Identifies, assesses, and manages compliance risks across SayPro operations.
- Includes compliance checklists, reporting tools, and regulatory tracking.
7. Annual Ethics & Compliance Report Template
- Standardized format for reporting committee activities, risk trends, incidents, training completed, and ethics metrics.
- Submitted to SayPro Board annually.
8. Training and Awareness Plan
- Strategy for ongoing education of SayPro staff and partners on ethics, compliance laws, and organizational values.
- Includes workshops, e-learning modules, and onboarding integration.
9. Stakeholder Engagement and Transparency Statement
- Describes how SayProRoyal-4 engages with internal and external stakeholders to build trust and transparency.
- Covers community reporting, public disclosures, and open communication mechanisms.
10. Monitoring and Evaluation (M&E) Framework
- Sets out tools and processes for tracking progress, compliance outcomes, and ethical performance.
- Includes KPIs, data sources, timelines, and reporting formats.
11. Ethics and Compliance Communications Policy
- Governs internal and external communication related to ethics matters.
- Ensures messaging is consistent, secure, and aligned with SayPro values.
12. Conflicts of Interest Declaration Form
- Standard form for all SayProRoyal-4 members, staff, and board members to declare any real or perceived conflicts of interest.
13. Legal and Regulatory Compliance Register
- Living document listing all laws, regulations, and obligations SayPro must comply with.
- Regularly updated and reviewed.
14. Incident Reporting and Case Log System
- Confidential and secure system for tracking ethics complaints, reports, investigations, and resolution outcomes.
15. SayPro Ethics Culture Survey Tool
- Annual internal survey to assess ethical culture, awareness, and trust in reporting systems.