Activities and Responsibilities for SayProCFR-7 SayPro Accounting Services Office – Bookkeeping Unit

SCFR-7 SayPro Quarterly Daily Transaction Recording

SCFR-7 SayPro Monthly Record Sales Transactions: Log all sales transactions, including invoices and receipts, into the accounting system
SCFR-7 SayPro Monthly Record Purchase Transactions: Enter purchase transactions, including bills and expenses, into the accounting system
SCFR-7 SayPro Monthly Process Bank Transactions: Record bank deposits, withdrawals, and transfers daily
SCFR-7 SayPro Monthly Update Cash Transactions: Log daily cash transactions, including cash receipts and disbursements
SCFR-7 SayPro Monthly Reconcile Daily Transactions: Ensure that recorded transactions match bank statements and other source documents
SCFR-7 SayPro Monthly Record Payroll Transactions: Enter payroll related transactions, including salaries, wages, and deductions
SCFR-7 SayPro Monthly Track Expense Reimbursements: Record employee expense reimbursements and ensure proper documentation
SCFR-7 SayPro Monthly Update Petty Cash: Maintain and record petty cash transactions, including expenditures and replenishments
SCFR-7 SayPro Monthly Manage Credit Card Transactions: Record and reconcile credit card transactions and statements
SCFR-7 SayPro Monthly Generate Daily Transaction Reports: Produce reports summarizing daily transactions for review and analysis

SCFR-7 SayPro Quarterly General Ledger Maintenance

SCFR-7 SayPro Monthly Post Journal Entries: Record journal entries to the general ledger for all financial transactions
SCFR-7 SayPro Monthly Maintain Account Balances: Ensure that account balances are accurate and reflect all recorded transactions
SCFR-7 SayPro Monthly Perform Periodic Reconciliations: Reconcile general ledger accounts with subsidiary ledgers and other records
SCFR-7 SayPro Monthly Review Ledger Entries: Verify that ledger entries are accurate and properly classified
SCFR-7 SayPro Monthly Update Chart of Accounts: Maintain and update the chart of accounts to reflect organizational changes
SCFR-7 SayPro Monthly Prepare Trial Balances: Generate trial balances to verify that debits and credits are balanced
SCFR-7 SayPro Monthly Adjust Entries: Make necessary adjustments to correct errors and ensure accurate financial reporting
SCFR-7 SayPro Monthly Generate Ledger Reports: Produce reports from the general ledger for management review and financial analysis
SCFR-7 SayPro Monthly Monitor Account Reconciliations: Ensure all accounts are reconciled in a timely manner and discrepancies are resolved
SCFR-7 SayPro Monthly Archive Ledger Records: Maintain and archive general ledger records in accordance with organizational policies and regulatory requirements

SCFR-7 SayPro Quarterly Accounts Payable Management

SCFR-7 SayPro Monthly Process Vendor Invoices: Review and enter vendor invoices into the accounts payable system
SCFR-7 SayPro Monthly Verify Invoice Accuracy: Confirm the accuracy of invoices, including matching with purchase orders and receipts
SCFR-7 SayPro Monthly Schedule Payments: Set up payment schedules for vendor invoices based on due dates and terms
SCFR-7 SayPro Monthly Prepare Payment Runs: Process payments to vendors via checks, electronic transfers, or other methods
SCFR-7 SayPro Monthly Manage Payment Approvals: Obtain necessary approvals for payments and ensure compliance with organizational policies
SCFR-7 SayPro Monthly Track Outstanding Payables: Monitor accounts payable aging reports and follow up on outstanding invoices
SCFR-7 SayPro Monthly Reconcile Accounts Payable: Regularly reconcile accounts payable records with vendor statements and internal records
SCFR-7 SayPro Monthly Resolve Discrepancies: Investigate and resolve discrepancies between invoices, purchase orders, and payments
SCFR-7 SayPro Monthly Maintain Vendor Records: Update and maintain accurate vendor information and payment histories
SCFR-7 SayPro Monthly Prepare Accounts Payable Reports: Generate reports on accounts payable activities for management review

SCFR-7 SayPro Quarterly Accounts Receivable Management

SCFR-7 SayPro Monthly Generate Invoices: Create and issue invoices to customers for goods and services rendered
SCFR-7 SayPro Monthly Record Customer Payments: Enter customer payments into the accounts receivable system
SCFR-7 SayPro Monthly Track Outstanding Receivables: Monitor accounts receivable aging reports and follow up on overdue accounts
SCFR-7 SayPro Monthly Reconcile Accounts Receivable: Reconcile accounts receivable records with customer payments and statements
SCFR-7 SayPro Monthly Manage Credit Limits: Review and set credit limits for customers based on payment history and risk assessment
SCFR-7 SayPro Monthly Handle Payment Discrepancies: Investigate and resolve discrepancies between invoices and payments received
SCFR-7 SayPro Monthly Process Refunds: Manage and process refunds or adjustments to customer accounts as needed
SCFR-7 SayPro Monthly Prepare Accounts Receivable Reports: Generate reports on accounts receivable activities for management review
SCFR-7 SayPro Monthly Monitor Cash Flow: Assess accounts receivable trends to forecast cash flow and financial needs
SCFR-7 SayPro Monthly Update Customer Records: Maintain and update accurate customer information and payment histories