SayPro Human Capital Invitation Management Procedure

Document Code: SayProP574
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 14 May 2025
Next Review Date: 13 May 2026

Policy Owner: SayPro Chief Marketing Officer (SayProCMR)

SayProP574-1. SayPro CEO Speech and Purpose on SayPro Human Capital Invitation Management Procedure SayProP574

To the Chairperson of SayPro Mr. Clifford Legodi, all SayPro Royal Committee, all SayPro Royal Chiefs and all SayPro Human Capital

Kgotso a ebe le lena

SayProP574-1-1 I chose to adopt this Policy on Invitation management as a strange activity as a Leader of SayPro. However, due to actions and behaviours from SayPro Human Capital I have no choice but to adopt this Procedure

The reason why I chose this Policy are as follows:

• SayProP574-1-2 Neftaly Malatjie has sent requests to SayPro Royal Committee or SayPro Royal Chiefs to attend. When they then attend to tasks or to do lists they do not inform him through the SayPro Royal Committee.
• SayProP574-1-3 SayPro Royal Committee received requests and they approve without getting approval from Neftaly Malatjie
• SayProP574-1-4 SayPro Human Capital and sister Organisations and companies just attends to invitations without notifying the board and Neftaly Malatjie. Then later they expect Neftaly Malatjie to listen to what they did or happened
• SayProP574-1-5 Neftaly Malatjie receives an invitation to lead in activities that he was never informed of at the beginning. Neither they did not even ask Neftaly Malatjie what they should prepare
• SayProP574-1-6 Neftaly Malatjie then receives invitations to attend to do lists or events which he was not informed of at the beginning.
• SayProP574-1-7 SayPro Human Capital they go to attend invitations without being prepared. Then they come back with reports. Then Neftaly Malatjie asks but you were supposed to inform him so that he knows and can advice what you need to take with you there. Which in the case you will be advised what to prepare to attend to the event. You wasted resources going there with incomplete things then come back to make us look like we are confused like you
• SayProP574-1-8 Why provide me with a Report back for what I was not invited to attend before?
• SayProP574-1-9 In other cases they will need Neftaly Malatjie to authorise cars, collection of equipment and approval of SayPro Human Capital to assist on things which he was not informed of and he did not approve
• SayProP574-1-10 SayPro Royal Committee approves people to attend invitations without informing and getting approval from Neftaly Malatjie then later they expect Neftaly Malatjie to advice or provide support
• SayProP574-1-11 SayPro Human Capital in Royal Houses they just attend invitations without permission from their SayPro Royal Chiefs, Royal Committee and Neftaly Malatjie
• SayProP574-1-12 They then come back with a Report back for things that Neftaly Malatjie never knew about then they expect Neftaly Malatjie to sit a listen and obey what he never approved or was never informed about
• SayProP574-1-13 What made it difficult for you to request Neftaly Malatjie so that he knows that you are going?
• SayProP574-1-14 If the request was sent and approved by the SayPro Royal Committee why did they not request approval from Neftaly Malatjie. If the Royal Committee approved and they never requested Neftaly Malatjie and the SayPro Chief did request them. They have to step down as they are contravening with SayPro Corporate Governance?
• SayProP574-1-15 How do you expect Neftaly Malatjie to read a Report that he never approved the decision to attend such?
• SayProP574-1-16 How do you expect Neftaly Malatjie to approve a Report of what he was not informed you were going to do?

SayProP574-1-17 I as Neftaly Malatjie herewith on this date of 1 January 2025 herewith confirm that I will not tolerate in unprofessionalism by SayPro Royal Committee and SayPro Human Capital.

SayProP574-1-18 Should SayPro Human Capital fail to attend to invitation because the SayPro Royal Committee was informed on time but they neglected to get the Approval from Neftaly Malatjie the SayPro Royal Committee shall be dissolved.

SayProP574-1-19 Should the SayPro Chief Operations Officer and SayPro Chief Learning and Monitoring Officer fail to uphold the SayPro Human Capital and SayPro Royal Committee to comply. They shall be removed from their positions with immediate effect.

SayProP574-1-20 Should SayPro Human Capital attend to invitations without approval from the SayPro Royal Committee and Neftaly Malatjie they shall be removed with immediate effect

SayProP574-1-21 Kindly note that all invitations whether small or big must be authorised by the SayPro Royal Committee and Neftaly Malatjie.

SayProP574-1-22 Neftaly Malatjie provides the final approval to invitations

SayProP574-1-23 Ensure that the SayPro Royal Committee meet with SayPro Spokesperson for urgent approvals from Neftaly Malatjie and comply with this Procedure.

SayProP574-1-24 If the SayPro Royal Chief feels there are delays he or she must report to SayPro Spokesperson for urgent attention of Neftaly Malatjie. Should the spokesperson not attend the request send the link to Neftaly Malatjie.

SayProP574-1-25 SayPro Spokesperson must pass the message in writing on the SayPro Idea ticket as it is for Neftaly Malatjie’s attention

SayProP574-1-26 Ensure that you have complied with SayProP574-5 when submitting your Invitations

SayProP574-1-27 The purpose of this procedure is to ensure a professional, efficient, and standardized approach to managing invitations for SayPro events, programs, partnerships, appointments, meetings, and initiatives. This helps maintain brand consistency, professionalism, and strategic stakeholder engagement.

My message shall end here

Neftaly Malatjie | CEO | SayPro

SayProP574-2. Scope

SayProP574-2-1 This procedure applies to all SayPro Royal Directors, Officers, Human Capital, departments, and affiliated divisions involved in planning, coordinating, and issuing invitations to external or internal stakeholders across SayPro platforms.

SayProP574-3. Definitions

• SayProP574-3-1 Invitation: A formal request for attendance, participation, or collaboration in a SayPro event or activity. This can be through SayPro Ideas or Neftaly To Do List Group
• SayProP574-3-2 Invitee: A person or entity invited by SayPro.
• SayProP574-3-3 Invitations Officer: The designated Human Capital Officer responsible for managing and dispatching formal invitations.
• SayProP574-3-4 SayPro Events: Any official engagement, online or physical, under the SayPro brand.

SayProP574-4. Roles and Responsibilities

SayProP574-5. Procedures

SayProP574-5-1 Step 1: Request and Approval

• SayProP574-5-1-1 Receive the invitation to attend through email or other methods
• SayProP574-5-1-2 Create a request to attend the invitation SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town], Country] Include event details, invitee list, purpose, and deadline. This must be created on any websites owned by your SayPro Royal
• SayProP574-1-3 Submit for review by the Royal Chief or designated authority under your SayPro Royal. Use SayPro Ideas to create the request for SayPro Chief Approval, SayPro Royal Approval and Neftaly Approval. For urgency send it to a SayPro Chat for urgent attention

SayProP574-5-2 Step 2: Design and Preparation

• SayProP574-5-2-1 Prepare invitations to the people who are going to attend using SayPro branding templates. Create a separate invitation for each person. The invitation should be sent to yourself too. SayPro [SayProXXXX Name Surname Position] Invitation to [Name Surname Position Code] to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country Name] ensure that you specify who created the invitation
• SayProP574-5-2-2 Choose appropriate format: physical card, email, WhatsApp message, or system-generated alert. Then send the invitation to the person through SayPro Ideas for their attention
• SayProP574-5-2-3 They must confirm their attendance by creating a post from their own SayPro Website. Each person must create their own separate confirmation then reply to the message on SayPro Idea SayPro [SayProXXXX Position Name and Surname] RSVP Confirmation to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]

SayProP574-5-3 Step 3: Sending Invitations

• SayProP574-5-3-1 Use your website then Send via official SayPro Ideas or personalized emails.
• SayProP574-5-3-2 For mass communication, use SayPro CRM, email marketing, or SMS tools.

SayProP574-5-4 Step 4: Response Management

• SayProP574-5-4-1 The invitation owner must confirm to the Royal Chief SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-4-2 SayPro Royal Chief to confirm to SayPro Chief Learning and Monitoring Officer SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-4-3 SayPro Royal Chief to confirm to SayPro Chief Operations Officer SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-4-4 SayPro Royal Chief to confirm to SayPro Royal Committee SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-4-5 SayPro Royal Chief to confirm to Neftaly Malatjie SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-4-6 Follow up within 1 working days of the invitation. Ensure that you receive acknowledgement from the three divisions

SayProP574-5-5 Step 5: Response to the Invitation Management

• SayProP574-5-5-1 Confirm attendance within 48 hours of receiving the invitation to attend the event. SayPro [Position Name and Surname] confirmation to [Company Name] to attend the Invitation [Inviters name Title] on [DD Month YYYY] at [Area Name, City/Town, Country] publish this on SayPro Website and respond to the same link above on SayPro Idea. Then send the copy on email or WhatsApp. Ensure that you confirm with the SayPro Royal Committees of what you need to prepare to attend the event from Neftaly Malatjie
• SayProP574-5-5-2 Contact the company which invited you to check for Accreditation Letters, Visa Letters, Tickets and Car Parking
• SayProP574-5-5-3 SayPro Royal Officials to confirm to the SayPro Royal Chief the readiness to attend the Invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief XX Officer of the Readiness Confirmation to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-4 SayPro Royal Chief to confirm to SayPro Chief Learning and Monitoring Officer readiness to attend the SayPro [SayProXXXX Position Name and Surname] Readiness Confirmation to SayPro Chief Learning and Monitoring Officer to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-5 SayPro Royal Chief to confirm to SayPro Chief Operations Officer readiness to attend the SayPro [SayProXXXX Position Name and Surname] Readiness Confirmation to SayPro Chief Operations Officer to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-6 SayPro Royal Chief to confirm to SayPro Royal Committee readiness to attend the SayPro [SayProXXXX Position Name and Surname] Readiness Confirmation to SayPro Royal Committee to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-7 SayPro Royal Chief to confirm to SayPro Neftaly Malatjie readiness to attend the SayPro [SayProXXXX Position Name and Surname] Readiness Confirmation to Neftaly Malatjie to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-8 SayPro Royal Official to confirm to SayPro Royal Chief that delegates have been sent and have departed to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief XX Officer that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-9 SayPro Royal Chief Learning and Monitoring Officer that delegates have been sent and have departed to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Learning and Monitoring Officer that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-10 SayPro Royal Chief to confirm to SayPro Chief Operations Officer that delegates have been sent and have departed to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief Operations Officer that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-11 SayPro Royal Chief to confirm to SayPro Royal Committee that delegates have been sent and have departed to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Royal Committee that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-12 SayPro Royal Chief to confirm to Neftaly Malatjie that delegates have been sent and have departed to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to Neftaly Malatjie that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-13 SayPro Royal Official to confirm to SayPro Royal Chief that delegates have arrived to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief XX Officer of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-14 SayPro Royal Chief to confirm to SayPro Chief Learning and Monitoring Officer that delegates have arrived to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Learning and Monitoring Officer of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-15 SayPro Royal Chief to confirm to SayPro Chief Operations Officer that delegates have arrived to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief Operations Officer of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-16 SayPro Royal Chief to confirm to SayPro Royal Committee that delegates have arrived to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Royal Committee of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-17 SayPro Royal Chief to confirm to SayPro Neftaly Malatjie that delegates have arrived to attend the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to Neftaly Malatjie of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-18 SayPro Royal Official to confirm to SayPro Royal Chief that delegates have returned safely from attending the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro XX Officer of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-19 SayPro Royal Chief to confirm to SayPro SayPro Chief Learning and Monitoring Officer Officer that delegates have returned safely from attending the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief Learning and Monitoring Officer Officer of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-20 SayPro Chief Operations Officer that delegates have returned safely from attending the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief Operations Officer of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-21 SayPro Chief Operations Officer that delegates have returned safely from attending the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Royal Committee of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-22 SayPro Royal Chief to confirm to Neftaly Malatjie that delegates have returned safely from attending the invitation SayPro [SayProXXXX Position Name and Surname] confirmation to Neftaly Malatjie of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-5-23 The delegates must ensure that they take notes and prepare a report back for submission

SayProP574-5-6 Step 6: Post-Event Protocol

• SayProP574-5-6-1 SayPro Royal Official to prepare a Report back SayPro Chief XX Officer [Name Surname] Report Back on Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] these must be reviewed and Acknowledged by Royal Chief, SayPro Chief Learning Monitoring Officer, SayPro Chief Operations Officer, SayPro Royal Committee and Neftaly Malatjie
• SayProP574-5-6-2 SayPro Royal Official to prepare an Agenda SayPro Chief XX Officer [Name Surname] Agenda for Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] these must be reviewed and Acknowledged by Royal Chief, SayPro Chief Learning Monitoring Officer, SayPro Chief Operations Officer, SayPro Royal Committee and Neftaly Malatjie
• SayProP574-5-6-3 SayPro Royal Official to prepare Minutes of the Invitation SayPro Chief XX Officer [Name Surname] Minutes of the Invitation on [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] these must be reviewed and Acknowledged by Royal Chief, SayPro Chief Learning Monitoring Officer, SayPro Chief Operations Officer, SayPro Royal Committee and Neftaly Malatjie
• SayProP574-5-6-4 SayPro Royal Official to prepare a Resolutions SayPro Chief XX Officer [Name Surname] Resolution on Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] these must be reviewed and Acknowledged by Royal Chief, SayPro Chief Learning Monitoring Officer, SayPro Chief Operations Officer, SayPro Royal Committee and Neftaly Malatjie
• SayProP574-5-6-5 SayPro Chief must prepare the TO DO LIST from the event SayPro Chief XX Officer [Name Surname] To do List on Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] these must be sent to Neftaly Malatjie for review and must be tasked to the relevant SayPro Royals
• SayProP574-5-6-6 SayPro Royal Official to send separate thank you messages to the attendees for attending the SayPro [Position Name and Surname] thank you and appreciation to [Name Surname of Attendee] for attending the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-6-7 SayPro Royal Official to send a thank you note to the company or individual who sent the invitation to SayPro to attend the SayPro [Position Name and Surname] Thank you Note and Gratitude for the Invitation and Hosting us at the [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-6-8 SayPro Royal Official to send a thank you note to Neftaly Malatjie to confirm that they went well and attended well. He must receive the final submission SayPro [Position Name and Surname] Thank you, Note and Gratitude Neftaly Malatjie, confirming that they went well, the event went well and he can receive the final file on [Title] on [DD Month YYYY] at [Area Name, City/Town, Country]
• SayProP574-5-6-9 SayPro Chief Marketing Officer to write 1000 AI-generated topics on SayPro Royal Official to confirm to SayPro Royal Chief that delegates have returned safely from attending the invitation SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] from [Company Name] on [DD Month YYYY] at [Area Name, City/Town, Country] and list them on the relevant SayPro Website
• SayProP574-5-6-10 Ensure that you complete and create all the above bold highlighted text

SayProP574-6. Templates and Documents

• SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name] SayProP574D1
• SayPro [SayProXXXX Name Surname Position] Invitation to [Name Surname Position Code] to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country Name] SayProP574D2
• SayPro [SayProXXXX Position Name and Surname] RSVP Confirmation to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D3
• SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D4
• SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D5
• SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D6
• [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D7
• SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D8
• SayPro [Position Name and Surname] confirmation to [Company Name] to attend the Invitation [Inviters name Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D9
• SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief XX Officer of the Readiness Confirmation to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D10
• SayPro [SayProXXXX Position Name and Surname] Readiness Confirmation to SayPro Chief Learning and Monitoring Officer to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D11
• SayPro [SayProXXXX Position Name and Surname] Readiness Confirmation to SayPro Chief Operations Officer to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D12
• SayPro [SayProXXXX Position Name and Surname] Readiness Confirmation to SayPro Royal Committee to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D13
• SayPro [SayProXXXX Position Name and Surname] Readiness Confirmation to Neftaly Malatjie to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D14
•  SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief XX Officer that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D15
•  SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Learning and Monitoring Officer that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D16
• SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief Operations Officer that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D17
• SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Royal Committee that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D18
• SayPro [SayProXXXX Position Name and Surname] confirmation to Neftaly Malatjie that the delegates have been sent and have departed to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D19
• SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief XX Officer of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D20
•  SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Learning and Monitoring Officer of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D21
•  SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief Operations Officer of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D22
• SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Royal Committee of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D23
• SayPro [SayProXXXX Position Name and Surname] confirmation to Neftaly Malatjie of the succesful arrival of sent delegates to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D24
• SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro XX Officer of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D25
• SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief Learning and Monitoring Officer Officer of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D26
• SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Chief Operations Officer of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D27
• SayPro [SayProXXXX Position Name and Surname] confirmation to SayPro Royal Committee of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D28
• SayPro [SayProXXXX Position Name and Surname] confirmation to Neftaly Malatjie of Successful Return of delegates sent to attend the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D29
• SayPro Chief XX Officer [Name Surname] Report Back on Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D30
• SayPro Chief XX Officer [Name Surname] Agenda for Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D31
• SayPro Chief XX Officer [Name Surname] Minutes of the Invitation on [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D32
• SayPro Chief XX Officer [Name Surname] Resolution on Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D33
• SayPro Chief XX Officer [Name Surname] To do List on Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D34
• SayPro [Position Name and Surname] thank you and appreciation to [Name Surname of Attendee] for attending the Invitation [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D35
• SayPro [Position Name and Surname] Thank you Note and Gratitude for the Invitation and Hosting us at the [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D36
• SayPro [Position Name and Surname] Thank you, Note and Gratitude Neftaly Malatjie, confirming that they went well, the event went well and he can receive the final file on [Title] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D37
• SayPro [SayProXXXX Position Name and Surname] request to attend the Invitation [Title] from [Company Name] on [DD Month YYYY] at [Area Name, City/Town, Country] SayProP574D38

SayProP574-7. Channels of Invitation

• SayProP574-7-1 SayPro Ideas
• SayProP574-7-2 Neftaly To do List
• SayProP574-7-3 SayPro Official Email
• SayProP574-7-4 SayPro WhatsApp (Official Business Account)
• SayProP574-7-5 SayPro SMS
• SayProP574-7-6 SayPro CRM and LMS Platforms
• SayProP574-7-7 SayPro Printed Mail (if required)

SayProP574-8. Compliance

• SayProP574-8-1 All invitations must adhere to SayPro branding and communication policies.
• SayProP574-8-2 No unauthorized messages may be sent on behalf of SayPro.
• SayProP574-8-3 GDPR/POPIA compliance must be observed for all personal data used during communication.

SayProP574-9. Frequently Asked Questions (FAQs)

SayProP574-9-1: Who approves high-profile invitations?
SayProP574-9-2: The Chief Executive Officer or relevant Royal Director.

SayProP574-9-3: Can invitations be customized?
SayProP574-9-4: Yes. Customization is allowed within approved SayPro templates and design standards.

SayProP574-9-5: What happens if someone does not respond to an invitation?
SayProP574-9-6: A follow-up is made within 3–5 working days. Non-responses are documented in the tracker.

SayProP574-9-7: Can invitations be sent automatically through SayPro systems?
SayProP574-9-8: Yes. Our CRM and LMS platforms support automated invitations and tracking.

SayProP574-9-9: Is there a deadline for sending invitations?
SayProP574-9-10: Invitations should be sent at least 10 working days before the event unless otherwise approved.