SayPro Human Capital WIL Management Procedure SayProP576

SayPro Table of Contents

SayPro Human Capital Work Integrated Learning (WIL) Management Procedure

Document Code: SayProP576
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: [Insert Date]
Next Review Date: [Insert Date, 6 months from today]

1. SayPro CEO Neftaly Malatjie Speech on the Purpose of SayPro WIL Management Procedure SayProP576

The purpose of this procedure is to outline the management, coordination, and oversight of Work Integrated Learning (WIL) at SayPro. This ensures that students and participants placed under SayPro’s programs receive high-quality experiential learning aligned with academic outcomes and professional standards.

2. Scope

This procedure applies to:

SayPro WIL placements under TVET Colleges, Universities, and Training Institutions
Internal SayPro departments, Officers, and Human Capital hosting WIL participants
WIL Coordinators and academic partners
Participants undergoing experiential learning, internships, or placements

3. Definitions

WIL (Work Integrated Learning): A structured academic program that integrates theory with practical work experience.
Host Department: SayPro Royal department that provides a workplace for a WIL participant.
WIL Coordinator: Officer responsible for facilitating, monitoring, and reporting on WIL activities.
Mentor: SayPro Officer or Royal Director assigned to supervise the WIL participant.

4. Objectives

Facilitate structured learning through practical workplace exposure.
Align WIL activities with academic curriculum and SayPro operational standards.
Support youth employability, workplace readiness, and professional growth.
Maintain compliance with institutional, SETA, and national skills regulations.

5. Roles and Responsibilities

Role	Responsibilities
Chief Executive Officer	Approves partnerships, host agreements, and WIL policies.
Royal Directors	Allocate space, mentors, and tasks for WIL learners within their departments.
WIL Coordinators	Facilitate applications, reporting, monitoring, and liaison with academic institutions.
Mentors/Officers	Provide on-the-job guidance, performance evaluation, and feedback.
Human Capital	Ensure enrolment, documentation, contracts, and attendance tracking.

SayProP576-6. Procedure

SayProP576-6-1 Application, Adverts and Onboarding

SayProP576-1-6-1 SayPro Chief Marketing Royal

SayProP576-6-1-6-1List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6-2 SayPro Chief Executive Royal

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6-3 SayPro Chief Strategic Partnership Royal

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6-4 SayPro Chief Technology Royal

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6-5 SayPro Chief Royal Committee

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6-6 SayPro Chief Research Royal

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6-7 SayPro Chief Operations Royal

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6-8 SayPro Chief Marketing Royal

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6-9 SayPro Chief Legal Royal

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6-10 SayPro Chief Learning and Monitoring Royal

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

SayProP576-1-6- SayPro Chief

List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

6.2 Orientation

Provide induction on SayPro values, policies, confidentiality, and expectations.
Distribute WIL Logbook and Code of Conduct.

6.3 Placement and Supervision

Participant is deployed within a Royal department.
Weekly check-ins are held with mentors and WIL coordinators.
Progress is logged and monitored through templates and checklists.

6.4 Evaluation and Reporting

Mid-term and final evaluations are conducted.
Academic supervisors are given access to progress reports if required.
A completion certificate is issued at the end of the program.

7. Documentation and Templates

WIL Application Form
WIL Induction Checklist
SayPro WIL Agreement Template
WIL Logbook Template
Weekly Progress Review Form
WIL Completion Certificate Template

8. Compliance

SayPro adheres to the following guidelines:

Skills Development Act, 1998
Department of Higher Education & Training (DHET) WIL Framework
SETA Learnership and WIL Compliance Regulations
Quality Council for Trades and Occupations (QCTO) standards

Non-compliance with WIL procedures may result in dismissal of the participant or revocation of placement status.

9. Frequently Asked Questions (FAQs)

Q1: How long can a WIL placement last at SayPro?
A1: Duration depends on institutional requirements but typically ranges from 3 to 12 months.

Q2: Is the WIL placement paid?
A2: It may be unpaid or stipended, depending on SayPro funding or the institution’s agreements.

Q3: What if a participant fails to comply with SayPro policies?
A3: Disciplinary measures will apply and may result in termination of the placement.

Q4: Can WIL participants be hired permanently?
A4: Yes, upon successful completion and based on vacancy availability and performance.

Q5: Who monitors the WIL participants’ work?
A5: Assigned SayPro Officers and Royal Directors serve as mentors and supervisors.