Activities and Responsibilities for SayProCHAR-3 SayPro Education Webinar Training Services Office

SCHAR-3 SayPro Quarterly Planning a Webinar

SCHAR-3 SayPro Quarterly Define Objectives

SCHAR-3 SayPro Monthly Goals: Determine the main goals of the webinar (e.g., training, product demonstration, thought leadership)
SCHAR-3 SayPro Monthly Audience: Identify the target audience (e.g., customers, employees, industry professionals)
SCHAR-3 SayPro Monthly Key Topics: Choose relevant topics and key points to cover during the webinar

SCHAR-3 SayPro Quarterly Choose a Format

SCHAR-3 SayPro Monthly Presentation: A single speaker presenting information
SCHAR-3 SayPro Monthly Panel Discussion: Multiple experts discussing a topic
SCHAR-3 SayPro Monthly Q&A Session: A session where participants ask questions to a panel or speaker
SCHAR-3 SayPro Monthly Workshop: An interactive session with exercises and hands-on activities

SCHAR-3 SayPro Quarterly Schedule the Webinar

SCHAR-3 SayPro Monthly Date and Time: Select a date and time that is convenient for your target audience
SCHAR-3 SayPro Monthly Duration: Decide on the length of the webinar (e.g., minutes, hour)

SCHAR-3 SayPro Quarterly Select a Webinar Platform

SCHAR-3 SayPro Monthly Features: Choose a platform with necessary features (e.g., video conferencing, screen sharing, chat)
SCHAR-3 SayPro Monthly Popular Options: Zoom, Microsoft Teams, Webex, GoToWebinar, Google Meet

SCHAR-3 SayPro Quarterly Prepare Content

SCHAR-3 SayPro Monthly Presentation Materials: Develop slides, documents, and other materials needed for the webinar
SCHAR-3 SayPro Monthly Speakers: Identify and confirm speakers or panellists Prepare them with briefing materials and practice sessions
SCHAR-3 SayPro Monthly Rehearsal: Conduct a rehearsal to test technology and refine content delivery

SCHAR-3 SayPro Quarterly Promote the Webinar

SCHAR-3 SayPro Monthly Marketing: Promote the webinar through email marketing, social media, and website announcements
SCHAR-3 SayPro Monthly Registration: Set up an online registration form or landing page to capture participant details
SCHAR-3 SayPro Monthly Reminders: Send reminder emails to registered participants leading up to the event

SCHAR-3 SayPro Quarterly Executing the Webinar

SCHAR-3 SayPro Quarterly Setup and Testing

SCHAR-3 SayPro Monthly Technical Check: Ensure all equipment (microphones, cameras, internet connection) is working properly
SCHAR-3 SayPro Monthly Platform Setup: Configure the webinar platform for the event, including settings for audio, video, and participant controls
SCHAR-3 SayPro Monthly Backup Plans: Prepare contingency plans for potential technical issues

SCHAR-3 SayPro Quarterly Conducting the Webinar

SCHAR-3 SayPro Monthly Introduction: Start with an introduction of the topic, speakers, and agenda
SCHAR-3 SayPro Monthly Presentation: Deliver the content as planned, maintaining engagement and clarity
SCHAR-3 SayPro Monthly Interaction: Facilitate interactions through Q&A sessions, polls, and chat
SCHAR-3 SayPro Monthly Moderation: Have a moderator to manage questions, handle technical issues, and keep the session on track

SCHAR-3 SayPro Quarterly Engagement

SCHAR-3 SayPro Monthly Audience Participation: Encourage participation through interactive elements such as polls, quizzes, and chat
SCHAR-3 SayPro Monthly Feedback: Gather live feedback from participants to gauge engagement and address any issues

SCHAR-3 SayPro Quarterly Post Webinar Activities

SCHAR-3 SayPro Quarterly Follow-up

SCHAR-3 SayPro Monthly Thank You Emails: Send thankyou emails to participants, including a link to the webinar recording and additional resources
SCHAR-3 SayPro Monthly Survey: Distribute a post webinar survey to collect feedback and assess the effectiveness of the webinar

SCHAR-3 SayPro Quarterly Review and Analyse

SCHAR-3 SayPro Monthly Attendance Data: Analyse attendance and engagement metrics from the webinar platform
SCHAR-3 SayPro Monthly Feedback: Review participant feedback to identify strengths and areas for improvement

SCHAR-3 SayPro Quarterly Content Distribution

SCHAR-3 SayPro Monthly Recording: Share the webinar recording with registrants and those who missed the live event
SCHAR-3 SayPro Monthly Materials: Provide access to presentation slides, handouts, and any other relevant materials

SCHAR-3 SayPro Quarterly Continuous Improvement

SCHAR-3 SayPro Monthly Lessons Learned: Review feedback and performance data to improve future webinars
SCHAR-3 SayPro Monthly Planning: Incorporate lessons learned into planning for future webinars, including adjustments to content, delivery, and technology

SCHAR-3 SayPro Quarterly Additional Considerations

SCHAR-3 SayPro Quarterly Accessibility

SCHAR-3 SayPro Monthly Subtitles and Transcripts: Provide subtitles or transcripts to make the webinar accessible to a broader audience
SCHAR-3 SayPro Monthly Language: Consider offering translation or language options if applicable

SCHAR-3 SayPro Quarterly Recording and Archiving

SCHAR-3 SayPro Monthly Storage: Store recordings and materials in an accessible location for future reference
SCHAR-3 SayPro Monthly OnDemand Access: Provide on demand access to the webinar for those who could not attend live

SCHAR-3 SayPro Quarterly Legal and Compliance

SCHAR-3 SayPro Monthly Consent: Obtain consent from speakers and participants for recording and distribution
SCHAR-3 SayPro Monthly Data Protection: Ensure compliance with data protection regulations when handling participant information