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Activities and Responsibilities for SayProRoyal-8 SayPro Royal Board Technology and Data Privacy Committee
| Technology Strategy and Planning |
| Technology Roadmap: Develop and oversee the technology strategy and roadmap aligned with organizational goals |
| Strategic Planning: Plan for future technology needs and innovations |
| Budgeting: Allocate and manage the technology budget to support strategic initiatives |
| Vendor Management: Oversee the selection and management of technology vendors and service providers |
| Data Privacy and Protection |
| Privacy Policies: Develop and implement data privacy policies and procedures |
| Compliance: Ensure compliance with data protection regulations such as GDPR, CCPA, and others |
| Data Handling: Oversee procedures for data collection, storage, processing, and sharing to ensure privacy |
| Data Access Control: Implement controls to manage and restrict access to sensitive data |
| Information Security |
| Security Policies: Develop and maintain information security policies and procedures |
| Risk Management: Identify and assess security risks and vulnerabilities |
| Incident Response: Develop and manage incident response plans for data breaches and security incidents |
| Security Audits: Conduct regular security audits and assessments to ensure compliance and identify weaknesses |
| Technology Infrastructure |
| Infrastructure Management: Oversee the management of IT infrastructure, including hardware, software, and networks |
| System Upgrades: Plan and manage upgrades and improvements to technology systems |
| Disaster Recovery: Develop and maintain disaster recovery plans and business continuity strategies |
| Performance Monitoring: Monitor and optimize the performance of technology systems and services |
| Data Governance |
| Data Quality: Ensure data quality and accuracy across the organization |
| Data Stewardship: Define roles and responsibilities for data stewardship and governance |
| Data Lifecycle Management: Oversee the management of data throughout its lifecycle, from creation to disposal |
| Data Cataloguing: Maintain a catalogue of data assets and their usage |
| Compliance and Regulatory Oversight |
| Regulatory Updates: Stay informed about changes in technology and data privacy regulations |
| Compliance Monitoring: Monitor and ensure compliance with relevant regulations and standards |
| Audit Management: Oversee audits related to technology and data privacy compliance |
| Reporting: Prepare and present compliance reports to the board and regulatory bodies |
| Cybersecurity |
| Cybersecurity Strategy: Develop and oversee the cybersecurity strategy to protect against cyber threats |
| Threat Detection: Implement systems and processes for detecting and responding to cybersecurity threats |
| Training: Provide cybersecurity training and awareness programs for employees |
| Incident Management: Manage responses to cybersecurity incidents and breaches |
| Technology Innovation and Trends |
| Emerging Technologies: Monitor and evaluate emerging technologies that could benefit the organization |
| Innovation Strategy: Develop strategies for integrating innovative technologies into business operations |
| Pilot Projects: Oversee pilot projects for new technologies and assess their feasibility |
| Trend Analysis: Analyse technology trends to inform strategic decisions |
| Data Privacy Training and Awareness |
| Employee Training: Develop and deliver training programs on data privacy and security best practices |
| Awareness Campaigns: Conduct awareness campaigns to educate employees about data privacy and security |
| Policy Communication: Communicate data privacy policies and procedures to all employees |
| Training Evaluation: Assess the effectiveness of training programs and make improvements |
| Technology Risk Management |
| Risk Identification: Identify and assess technology related risks, including operational, security, and compliance risks |
| Mitigation Strategies: Develop and implement risk mitigation strategies and controls |
| Risk Monitoring: Continuously monitor technology risks and adjust strategies as needed |
| Risk Reporting: Report on technology risks and mitigation efforts to the board |
| Data Privacy Impact Assessments (DPIAs) |
| Assessment Procedures: Develop and implement procedures for conducting DPIAs |
| Impact Evaluation: Evaluate the impact of new projects or technologies on data privacy |
| Mitigation Measures: Identify and implement measures to address privacy risks identified in DPIAs |
| Documentation: Maintain records of DPIAs and related decisions |
| Incident Management and Response |
| Incident Reporting: Establish procedures for reporting and documenting technology and data privacy incidents |
| Response Coordination: Coordinate responses to incidents involving technology or data breaches |
| Recovery Plans: Develop and execute plans for recovering from technology and data privacy incidents |
| Post Incident Analysis: Conduct post incident analysis to identify causes and improve practices |
| Technology Project Management |
| Project Oversight: Oversee technology projects to ensure they meet objectives, budgets, and timelines |
| Resource Allocation: Allocate resources for technology projects and manage project teams |
| Project Evaluation: Evaluate project outcomes and performance |
| Change Management: Manage changes to technology projects and ensure effective implementation |
| Privacy by Design and Default |
| Design Principles: Integrate privacy considerations into the design of systems, processes, and technologies |
| Default Settings: Ensure default settings for systems and technologies prioritize privacy |
| Ongoing Review: Regularly review and update designs to maintain privacy by design principles |
| Data Breach Management |
| Detection and Notification: Implement systems for detecting data breaches and notifying affected individuals |
| Response Procedures: Develop and manage procedures for responding to data breaches |
| Legal Requirements: Ensure compliance with legal requirements for breach notification and reporting |
| Impact Assessment: Assess the impact of data breaches and take corrective actions |
| Ethical Technology Use |
| Ethical Guidelines: Develop and enforce ethical guidelines for the use of technology and data |
| Ethical Review: Conduct reviews to ensure technology use aligns with ethical standards |
| Stakeholder Engagement: Engage with stakeholders on ethical issues related to technology and data privacy |
| Data Access and Control |
| Access Controls: Implement and manage controls to restrict access to sensitive data |
| User Authentication: Ensure robust authentication mechanisms are in place for accessing data |
| Access Reviews: Conduct regular reviews of access controls and permissions |
| Access Audits: Perform audits to ensure adherence to access control policies |
| IT Governance and Oversight |
| Governance Framework: Develop and implement an IT governance framework to guide technology decisions and practices |
| Policy Enforcement: Ensure adherence to IT governance policies and procedures |
| Governance Reviews: Regularly review IT governance practices and make necessary adjustments |
| Data Management and Quality |
| Data Management Policies: Develop policies for effective data management and quality control |
| Data Accuracy: Implement measures to ensure the accuracy and reliability of data |
| Data Integration: Oversee the integration of data from various sources to maintain consistency and quality |
| Data Cleansing: Implement procedures for data cleansing and correction |
| Committee Governance |
| Charter Development: Develop and maintain the Technology and Data Privacy Committee’s charter, defining its roles and responsibilities |
| Charter Review: Regularly review and update the charter to reflect current practices and regulatory requirements |
| Meeting Management: Schedule and manage committee meetings, ensuring effective discussion and decision making |