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AI and GPT Instructions for SayProRoyal-14 SayPro Royal Board Technology and Innovation Committee

Written by

Neftaly Malatjie

in

1. Purpose of AI/GPT in SayProRoyal-14

To harness the power of AI and GPT to:

  • Automate internal processes
  • Enhance service delivery
  • Support research and innovation
  • Empower youth and communities through intelligent technologies
  • Improve data-driven decision-making
  • Enable inclusive, multilingual communication and content creation

2. Approved Use Cases for AI & GPT

✅ A. Innovation & Development

  • Prototyping intelligent solutions (e.g. chatbots, smart apps)
  • AI-powered analytics and insights for community needs
  • Machine learning models for predictive service delivery

✅ B. Communication & Content Creation

  • Automated report generation and summarization
  • Proposal and grant writing support
  • Speech, email, and script generation for SayPro officials
  • Multilingual translation and content localization

✅ C. Education & Skills Development

  • AI tutors for SayPro Digital Academy
  • Interactive Q&A bots for learners
  • GPT-driven content generation for training material

D. Administration & Efficiency

  • Document drafting and formatting
  • Data entry, cleaning, and visualization
  • Internal policy document generation
  • Email responses and scheduling assistance

3. Responsible Usage Guidelines

PrincipleInstruction
TransparencyAlways disclose when content is generated by AI or GPT.
Human OversightAll outputs must be reviewed and approved by a human before publishing.
Privacy & Data ProtectionNever input sensitive personal data or confidential donor information.
Bias & FairnessRegularly evaluate outputs for bias or exclusionary language.
Cultural SensitivityEnsure outputs align with SayPro’s values and local cultural context.

4. Security and Data Governance

  • Use only approved and secure AI platforms (e.g. OpenAI, Microsoft Azure AI, Google AI Studio)
  • Protect API keys and platform credentials
  • Ensure encryption of all AI-integrated systems
  • Store AI training data securely and in compliance with data regulations (e.g. POPIA, GDPR)

5. Tools & Integrations Recommended

ToolPurpose
ChatGPT EnterpriseAdvanced GPT functions, internal use
Microsoft CopilotAI assistant integrated with Office 365
Notion AI / GrammarlySmart editing and content creation
SayPro AI Hub(To be developed): Centralized AI access
Zapier with OpenAIWorkflow automation with AI input/output
SayPro Data StudioAI-driven insights & dashboards

6. Monitoring & Quality Assurance

  • Quarterly audits of AI outputs and ethics compliance
  • Committee-led GPT Ethics Review Team
  • Community feedback loop for GPT-based public tools
  • Performance tracking of AI impact on projects (KPI-linked)

7. GPT Prompt Engineering Standards

Examples of Prompts for SayProRoyal-14 Members:

plaintextCopyEdit“Draft a funding proposal summary for an AI-powered youth training program focused on data science in Southern Africa.”  

plaintextCopyEdit“Summarize key trends in African innovation ecosystems for a 5-minute board presentation.”  

plaintextCopyEdit“Create an outline for a policy document on ethical AI usage for SayPro’s rural outreach initiatives.”

Prompt Writing Tips:

  • Be specific with the outcome (report, summary, email, code)
  • Indicate the tone (professional, formal, conversational)
  • Provide context (who it’s for, what it will be used for)
  • Use follow-up prompts to refine (e.g. “Make it shorter”, “Translate to Sesotho”)

8. AI Projects Under SayProRoyal-14

  • SayProGPT for Youth – Mobile assistant to answer questions, guide job seekers, and teach digital skills
  • SayProBoardBot – GPT bot trained on SayPro policies and minutes to assist board members
  • SayPro AutoWriter – AI-powered tool to help officers draft reports, proposals, and social content
  • SayProVoice AI – Speech-to-text + multilingual translation for live community events
  • SayProImpact AI – Predictive analytics dashboard to forecast program outcomes

9. Prohibited Uses of AI/GPT

  • Deepfakes or impersonation of SayPro leadership
  • Disinformation or fake content generation
  • Use of AI to manipulate community members or external stakeholders
  • Mass unsolicited messaging/spam
  • Any activity violating SayPro’s mission, ethics, or laws

10. AI Ethics & Policy Framework Alignment

SayProRoyal-14 follows ethical guidelines from:

  • SayPro Digital Transformation Policy
  • African Union’s Data Policy Framework
  • OECD AI Principles
  • UNESCO Recommendations on the Ethics of Artificial Intelligence
  • SayPro’s Youth and Community Protection Guidelines

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