SayPro Access the SCRR-18 work environment on the SayPro website

Accessing SayPro Staff Resources

SayPro provides a dedicated portal for its staff, accessible at staff.saypro.online. This portal includes various sections that might be relevant:staff.saypro.online

• SayPro Human Capital and Benefits: Information on recruitment, onboarding, employee benefits, and diversity initiatives. staff.saypro.online+3staff.saypro.online+3southernafricayouth.org+3
• SayPro Career Growth & Opportunity: Resources on career development, internal mobility, and professional training. client.saypro.online+4staff.saypro.online+4staff.saypro.online+4
• SayPro Available Courses and Workshops: Details on training programs and workshops available to staff. staff.saypro.online
• SayPro January SayPro Research Internal Strategy Workshop: Insights into internal strategy workshops, which may include discussions on various work environments and initiatives. staff.saypro.online

Next Steps

If you’re unable to find the SCRR-18 work environment within these resources, consider the following steps:

1. Contact SayPro Support: Reach out via email at info@saypro.online or use the chat feature on the SayPro website for assistance.
2. Speak with Your HR Representative: They can provide direct information about the SCRR-18 environment and guide you on how to access it.
3. Explore the SayPro Intranet: If you have access, the intranet might contain specific links or resources related to SCRR-18.

SayPro Final Impact Monitoring Submission Form

🧾 Project / Case Study Title:

[Insert Name or Code – e.g., SCRR-13: Youth Empowerment Impact Study]

📅 Submission Date:

[Insert Date]

🧑‍💻 Submitted By:

[Name / Team Name / Organization]

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1️⃣SayPro Recommendation Summary

Recommendation ID	Recommendation Title	Original Issue Date
R-005	Launch trauma-informed care training for mentors	March 2024

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2️⃣SayPro Outcome Summary

Indicator	Target	Achieved	Status	Notes
Participant Completion Rate	90%	87%	Achieved	3% variance due to timing conflicts
Stakeholder Satisfaction	85% positive	92% positive	Exceeded	Based on survey feedback
Mentor Retention Rate	80%	75%	Partially Met	Addressed via mid-cycle retention plan
Youth Engagement Improvement	+25%	+22%	Near Target	Higher retention in urban zones

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3️⃣SayPro Evidence Summary

✅ Evidence files uploaded to SayPro platform:

• Final Survey Data
• Interview Transcripts
• Progress Dashboards
• Visual Documentation (photos/screenshots)
• Stakeholder Meeting Notes

📁 Folder Path on SayPro Platform:
/SCRR-13/ImpactReports/FinalSubmissions/[YourTeam]/

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4️⃣SayPro Stakeholder Feedback Highlights

“The trauma-informed training has made a visible difference in mentor-mentee relationships.”
— Program Lead, Youth Empower Org

“Participants reported feeling more understood and supported.”
— Regional Training Officer

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5️⃣SayPro Impact Rating (Self-Evaluated)

Dimension	Rating (1–5)	Comments
Program Success	4	Strong outcomes with minor logistical delays
Stakeholder Engagement	5	Active and consistent participation throughout
Sustainability Potential	3	Needs funding support for long-term implementation
Alignment with SayPro Goals	5	Directly advances emotional support and inclusivity

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6️⃣SayPro Lessons Learned

• Importance of scheduling around school cycles for better participation.
• Stakeholder alignment is critical during early implementation stages.
• Need for a standard feedback loop after each training session.

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7️⃣SayPro Final Recommendations

• Allocate budget for quarterly refresher training sessions.
• Scale this model to two additional regions with context-specific modifications.
• Include trauma care components in digital training materials for remote access.

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8️⃣SayPro Declaration

I confirm that all information provided is accurate and complete to the best of my knowledge. All supporting documentation has been uploaded to the SayPro platform and can be reviewed by the Economic Impact Studies Office.

Signature: _______________________
Name: [Your Name]
Date: [Insert Date]

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📤 Submission Instructions:

1. Upload this completed form to your assigned SCRR-13 workspace under Final Submissions.
2. Ensure all evidence is uploaded in the corresponding folders.
3. Notify your SayPro coordinator or the Research Royalty Office that the submission is complete.

SayPro Evidence Upload & Summary Sheet

🗂 Project Name / Code:

[e.g., SCRR-13 – Youth Empowerment Case Study]

📅 Submission Date:

[Insert Date]

🧑‍💻 Prepared by:

[Your Name / Team Name]

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1️⃣ SayPro Evidence Overview

Evidence Type	Title / Description	File Name	Upload Location / Link	Date Collected	Relevant Section
Survey Data	Mentee Feedback – Peer Mentorship Pilot	mentee_survey_data_may2025.xlsx	Uploaded to SCRR-13 > Surveys > May2025	10 May 2025	Impact Tracking, Progress
Interview Transcript	Interview with Program Coordinator	pc_interview_transcript.docx	Shared via SCRR-13 > Interviews	15 May 2025	Case Study Summary, Testimonials
Screenshot Evidence	Dashboard of Youth Participation	participation_dashboard.png	SCRR-13 > Visuals > Dashboards	12 May 2025	Visual Evidence, Impact Metrics
Training Attendance	Mentor Workshop Sign-in Sheet	mentor_training_attendance.pdf	SCRR-13 > Training Logs	08 May 2025	Activities Completed, Progress
Case Study Photos	Images from Workshop & Peer Session	case_photos_april2025.zip	SCRR-13 > Media Files > Photos	28 April 2025	Visual Evidence, Engagement Proof
Meeting Notes	Stakeholder Review Call – Summary Notes	stakeholder_meeting_notes.docx	SCRR-13 > Meetings > Stakeholder_Review_Notes	17 May 2025	Stakeholder Engagement, Feedback

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2️⃣ SayPro Summary of Evidence Use

Summarize how the evidence supports your reporting, case study, or impact tracking:

• Survey and interview data support strong qualitative feedback for the mentorship pilot.
• Dashboards and attendance sheets confirm high engagement and completion rates.
• Visual documentation (screenshots, photos) adds credibility and supports transparency in reporting.
• Stakeholder meeting notes provide verification and external validation of progress.

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3️⃣ SayPro Checklist Before Upload

✅ Evidence is organized by folder (e.g., Visuals, Surveys, Transcripts)
✅ All file names are clear and use consistent formatting
✅ Links or upload locations are working and accessible via SayPro platform
✅ Sensitive information is anonymized (where necessary)
✅ Backup copy stored locally or in team drive

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4️⃣SayPro Upload Confirmation (for SayPro Internal Use)

Confirmed By (Reviewer)	Date	Notes

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📌 Notes or Comments

Use this section for any specific upload issues, clarifications, or additional context.

✅ SayPro Interview/Survey Consent Form

📋 Project Title:

[Insert SayPro Project Name or Code (e.g., SCRR-13)]

🧑‍💼 Research Lead / Interviewer:

[Name and Affiliation]

🗓️ Date of Interview/Survey:

[Insert Date]

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📝SayPro Introduction

You are being invited to participate in a [survey / interview / focus group] as part of a research or evaluation project conducted by SayPro. The purpose of this study is to collect information on [briefly explain: e.g., the effectiveness of youth mentorship programs, feedback on job readiness workshops, etc.].

Your participation is voluntary, and all responses will be kept confidential unless you give explicit permission to share them.

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🔐SayPro Confidentiality

• Your name or identifying information will not be included in any reports without your permission.
• Responses will be used solely for research, reporting, and improvement of SayPro programs.
• Any quotes or summaries will be anonymized unless permission is granted.

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✔️ SayPro Participation Details

• The [interview/survey] will take approximately [X] minutes.
• You may skip any questions or stop at any time.
• There is no penalty or loss of benefits for choosing not to participate.

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🤝 SayPro Consent Statement

Please read and check the boxes below to confirm your understanding and agreement:

☐ I understand the purpose of this interview/survey.
☐ I voluntarily agree to participate.
☐ I understand I can withdraw at any time without penalty.
☐ I give permission for my responses to be used in SayPro research and reports.
☐ (Optional) I give permission to be quoted anonymously.
☐ (Optional) I give permission for my name/organization to be attributed to my responses.

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🖊️ SayPro Participant Details

Participant Name	______________________________________
Signature	______________________________________
Date Signed	______________________________________
Organization (if any)	______________________________________

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🧑‍💼SayPro Researcher Details

Researcher Name	______________________________________
Signature	______________________________________
Date Signed	______________________________________

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📎 Note:

Please keep a copy of this form for your records. You may contact the SayPro Research Office at [insert email/contact info] if you have questions about your rights or the project.

📈 SayPro Progress Tracking Template

🧾 Project / Case Study Name: [Insert Name]

📅 Tracking Period: [e.g., May 2025]

🧑‍💻 Prepared by: [Your Name / Team]

🆔 Recommendation ID: [e.g., R-005]

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1️⃣SayPro Recommendation Summary

Field	Details
Recommendation Title	[Insert the exact recommendation being tracked]
Issued Date	[Date issued by SayPro]
Intended Outcome	[What success looks like – e.g., improved engagement, capacity, etc.]
Primary Stakeholders	[List: program managers, community leads, trainers, etc.]

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2️⃣SayPro Activities Completed This Period

Date	Activity	Lead Person / Org	Status	Notes
10 May 2025	Mentor training workshop	Youth Empower Org	Completed	25 mentors trained
15 May 2025	Launched pilot peer-check-in program	Local Mentor Council	Ongoing	3 groups formed
20 May 2025	Feedback survey distributed to mentees	School Partnership NGO	Completed	Awaiting analysis

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3️⃣SayPro Key Metrics / Indicators

Indicator	Target Value	Current Value	Progress Notes
Youth participation	200 participants	165 participants	Slight drop due to school exams
Mentor retention rate	90%	85%	On track with minor attrition
Average feedback satisfaction	4.5 / 5	4.2 / 5	Positive trend
Implementation milestone %	100% (end goal)	60%	Ahead of schedule

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4️⃣SayPro Successes & Highlights

• ✅ 25 mentors trained with 90% completing full certification
• ✅ 3 peer-support groups launched and receiving positive engagement
• ✅ Preliminary feedback shows mentees value new check-in model

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5️⃣SayPro Challenges & Mitigation

Challenge	Impact	Mitigation Strategy
Drop in youth attendance during school exams	Reduced participation	Adjusted schedule around school calendar
Limited mentor availability	Risk of burnout	Exploring flexible rotation model

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6️⃣SayPro Feedback from Stakeholders

“The peer mentorship format feels more natural and is improving trust between participants.”
— Lead Facilitator, Youth Empower Org

“We’re seeing stronger engagement in the new model than the traditional approach.”
— Program Coordinator

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7️⃣SayPro Overall Progress Rating

Criteria	Rating (1–5)	Comments
Implementation Progress	4	Milestones achieved early
Stakeholder Engagement	5	Excellent buy-in from mentors and NGOs
Outcome Alignment	4	On track with intended impact
Sustainability Potential	3	Needs support model refinement

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8️⃣SayPro Next Steps

Action	Responsible	Due Date
Analyze mentee feedback results	M&E Officer	30 May 2025
Schedule mentor refresher training	Training Lead	5 June 2025
Update SayPro platform with new visuals	Admin Team	25 May 2025

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9️⃣SayPro Supporting Files / Attachments

• Survey summary
• Mentor training attendance sheet
• Screenshots of peer session dashboards

SayPro Recommendation Tracking Selection Sheet

📅 Date: [Insert Date]

🧑‍💻 Prepared by: [Your Name / Team]

📂 Project / Workspace: [e.g., SCRR-13 or Project Code]

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1️⃣SayPro Project & Tracking Overview

Field	Details
Project / Case Study Name	[Enter name of related SayPro project]
Tracking Period	[e.g., May–July 2025]
Reviewer(s)	[List team members involved in selection and tracking]
Number of Recommendations Selected	[e.g., 5, 8, 10]

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2️⃣ SayPro Selected Recommendations Table

Rec. ID	Recommendation Title	Issued Date	Status	Why Selected	Stakeholders Involved
R-001	Expand mentorship to include peer-led check-ins	Jan 2024	In Progress	High youth engagement potential	Youth Mentors, Program Leads
R-002	Localize digital education content for rural outreach	Oct 2023	Active	Key focus area of SCRR-13	EdTech Partners, Local Schools
R-005	Launch trauma-informed care training for staff	Mar 2024	In Development	Direct impact on program quality and staff retention	Mental Health Teams, Trainers
R-007	Implement youth councils in community governance	Aug 2023	Piloting	Governance inclusion priority for year	Local Councils, Youth Leaders
R-009	Add entrepreneurship modules to job-readiness workshops	Dec 2023	Active	Supports SayPro’s economic empowerment goals	Workshop Facilitators

🔹 Add additional rows as needed

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3️⃣SayPro Prioritization Notes

Top 3 High-Impact Recommendations:

1. [e.g., R-002 – Digital education for rural youth]
2. [e.g., R-005 – Trauma-informed care training]
3. [e.g., R-009 – Entrepreneurship modules in job-readiness programs]

Rationale for Prioritization:

• Alignment with core project goals (e.g., youth empowerment, digital access)
• Strong stakeholder buy-in
• Feasibility for short- to medium-term tracking

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4️⃣SayPro Next Steps

Action	Responsible Person	Deadline	Status
Notify stakeholders of selection	[Name]	[Insert Date]	Pending
Begin monthly tracking reports	[Name]	[Insert Date]	Scheduled
Upload selection sheet to SayPro	[Name]	[Insert Date]	Not Started

📅 Date: [Insert Date]

🧑‍💻 Prepared by: [Your Name / Team]

📂 Project / Workspace: [e.g., SCRR-13]

🎯 Use Case: [e.g., Case Study Insights, Impact Tracking, Youth Engagement Content]

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1️⃣SayPro Prompt Objective

What is the goal of the prompt?
(Explain in 1–2 sentences what you want GPT to generate or solve.)

Example:
Generate 10 creative and actionable ideas to improve youth engagement in community mentorship programs in underserved areas.

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2️⃣SayPro Target Output Type

✅ Select or describe the kind of content/output you want:

• List of ideas
• Survey or questionnaire
• Strategic recommendations
• Case study insights
• Email draft or communication
• Interview questions
• Youth engagement content
• Thematic analysis
• Other: _____________

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3️⃣ SayPro Initial Prompt Draft

Write your first version of the prompt below:

✅ SayPro Review Session Attendance Guide

With: Research Royalty Office
Purpose: Case Study / Impact Review (linked to SCRR-13 or related program)

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🔹 1.SayPro Pre-Session Preparation

Before the session:

• Review your submitted materials (e.g., impact tracking forms, visuals, stakeholder data, case summaries)
• Prepare key talking points, such as:
  • Main outcomes of your work
  • Challenges and mitigation efforts
  • What support or feedback you need from SayPro
• Bring key documents:
  • Final Impact Summary
  • Case Study Summary Sheet(s)
  • Visual Evidence and Feedback Summaries

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🔹 2.SayPro Confirm Attendance

If an official RSVP or attendance confirmation is required, send a message like this:

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Subject: Attendance Confirmation – SayPro Review Session

Dear [Session Coordinator’s Name],

I confirm my attendance at the upcoming SayPro Review Session with the Research Royalty Office scheduled for [insert date and time]. I have prepared my final impact summary and look forward to presenting key findings and receiving feedback.

Please let me know if any additional materials are needed in advance.

Kind regards,
[Your Full Name]
[Your Role / Project]
[Contact Info]

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🔹 3.SayPro During the Session

You’ll likely be asked to:

• Present a 5–10 minute summary of your case study or tracking findings
• Share key outcomes, impact, and data insights
• Respond to questions from the Research Royalty Office
• Provide clarifications or updates on stakeholder involvement, feedback loops, or GPT prompt outputs

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🔹 4.SayPro After the Session

Complete the following:

• Update the SayPro Attendance & Participation Confirmation
• Incorporate feedback from the session into your next report
• Follow up via email if any further documents or edits are required
• Log the meeting in your Monthly Impact Monitoring Report

SayPro Monthly Impact Summary Upload Checklist

📁 SayPro Document Name:

SayPro_MonthlyImpactSummary_[Month]_[YourName/Team].pdf
Example: SayPro_MonthlyImpactSummary_May2025_TeamA.pdf

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📄 SayPro Document Contents Should Include:

1. Cover Page
   • Report Title
   • Your Name / Team
   • Project/Workspace Code (e.g., SCRR-13)
   • Month & Year of Report
   • Submission Date
2. Executive Summary
   • One-paragraph summary of key outcomes and insights
3. Activities This Month
   • List of completed case studies, meetings attended, stakeholder engagements
4. Impact Highlights
   • 2–3 key metrics or outcomes with supporting visuals (optional)
5. Challenges and Mitigation
   • Any delays, gaps, or barriers encountered
6. Visual Evidence
   • Screenshot thumbnails or tables referencing uploaded visuals
7. Stakeholder Quotes / Testimonials (if available)
8. Recommendations for Next Steps
   • Actionable recommendations and follow-up goals
9. Appendices
   • Progress Tracking Tables
   • GPT Prompt Output Summaries
   • Recommendation Tracking Data
   • Interview Snapshots or Summary Notes

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🛠️SayPro Upload Instructions

1. Prepare your file: Export your summary as a PDF (preferred), Word doc, or Google Doc.
2. Log into the SayPro Platform: https://www.saypro.online
3. Access Workspace: Go to the SCRR-13 workspace or assigned project folder.
4. Navigate to the “Uploads” or “Reports” Section
5. Upload Your File
   • Click “Upload Document” or drag-and-drop your file
   • Use a clear file name as described above
   • Add a short description (e.g., “May 2025 Monthly Impact Report – includes stakeholder feedback and visual evidence”)
6. Confirm Submission: Ensure upload is successful (look for confirmation or timestamp)

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📨 Optional: Email Confirmation

After uploading, send a quick confirmation to the SayPro Economic Impact Studies Office or your program coordinator:

Sample Email:

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Subject: Monthly Impact Summary – May 2025 Uploaded

Dear [Coordinator’s Name],

This is to confirm that the May 2025 Monthly Impact Summary has been uploaded to the SCRR-13 workspace on the SayPro platform. The document includes all required impact data, visuals, and tracking forms.

Please let me know if any additional documents or revisions are required.

Kind regards,
[Your Name]
[Your Role / Team]
[Contact Info]

SayPro Impact Tracking Template

1.SayPro Project / Recommendation Overview

• Recommendation Title: [Insert the title of the recommendation you’re tracking]
• Recommendation ID: [Insert ID or code]
• Date of Recommendation: [Insert the date the recommendation was made]
• Stakeholders Involved: [List the key stakeholders involved in the implementation]

2.SayPro Summary of Implementation

• Implementation Status: [Ongoing, Completed, Pending, Delayed, etc.]
• Program Description: [Briefly describe the program or initiative related to the recommendation]
• Activities Completed: [Provide a brief overview of the activities that have been completed to date]

3.SayPro Impact Indicators

Use quantitative and qualitative measures to assess the success of the implementation.

Impact Indicator	Description	Target Value	Current Value	Change (Month-on-Month)
Youth Engagement	Number of youth engaged in the program or activities	[e.g., 200 youth]	[e.g., 150 youth]	[e.g., +50 youth]
Mentor Retention	Percentage of mentors who stayed in the program	[e.g., 85%]	[e.g., 80%]	[e.g., +5%]
Program Completion Rate	Percentage of participants who completed the program	[e.g., 90%]	[e.g., 85%]	[e.g., +5%]
Feedback Satisfaction	Average satisfaction score from youth/mentors	[e.g., 4.5/5]	[e.g., 4.3/5]	[e.g., +0.2]
Training Effectiveness	Feedback from stakeholders on training programs	[e.g., 80% positive]	[e.g., 75% positive]	[e.g., +5%]

4.SayPro Challenges / Barriers

• Challenges Encountered: [List any barriers or issues faced during implementation, such as resource limitations, stakeholder engagement, or external factors like COVID-19.]
• Mitigation Strategies: [Provide strategies or actions taken to address challenges.]

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5.SayPro Success Stories / Testimonials

• Success Stories: [Share any notable success stories or positive feedback from participants, mentors, or stakeholders. For example, a mentor may have shared that a participant showed significant personal growth.]
• Testimonials: [Include any direct quotes or testimonials from stakeholders or participants that highlight the positive impact of the program.]

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6.SayPro Next Steps / Actions

• Immediate Next Steps: [List the next actions to take for the program, such as expanding the scope, conducting additional training, or addressing any challenges.]
• Future Recommendations: [If applicable, provide any new recommendations based on current progress, such as refining the program, scaling up successful elements, or incorporating feedback.]

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7.SayPro Data and Evidence

• Attached Evidence: [Attach or provide links to any evidence such as survey results, photos, dashboards, or qualitative data collected.]
• Data Sources: [List the data sources used for impact tracking, such as surveys, interviews, feedback forms, or platform analytics.]

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8.SayPro Monitoring Timeline

• Monitoring Frequency: [e.g., Monthly, Quarterly]
• Next Monitoring Date: [Insert the date for the next progress update or monitoring session]
• Responsible Party for Monitoring: [Insert the name or team responsible for the next tracking and review]

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9.SayPro Final Impact Rating

Provide a final impact rating based on the current data and outcomes.

Impact Rating Criteria	Rating
Overall Program Success	[e.g., 4/5]
Achievement of Goals	[e.g., 3/5]
Sustainability of Impact	[e.g., 4/5]
Engagement and Feedback	[e.g., 5/5]
Scalability	[e.g., 3/5]

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10.SayPro Recommendations for Improvement

• Recommendation 1: [Based on the data, what areas could be improved? E.g., Expand mentorship sessions, enhance digital training modules, etc.]
• Recommendation 2: [Offer any further adjustments or strategies to increase the effectiveness of the program.]

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Completion Summary:

• Overall Progress: [e.g., Positive progress with some challenges in mentor retention.]
• Next Reporting Date: [Insert Date of next progress report]
• Reporting Team: [Insert the team or individual responsible for the next report]