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SayPro Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

Author: Clifford Lesiba Legodi

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇

Written by

Clifford Lesiba Legodi

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  • SayPro Promote strategic literacy across all SayPro operational and support departments

    SayPro Promote strategic literacy across all SayPro operational and support departments

    SCOR-1: SayPro Monthly Communicate Strategy – Dissemination of Priorities, Values, and Strategic Literacy

    Reporting Month: April
    Business Unit: SayPro Strategic Planning Office
    Portfolio: SayPro Operations Royalty SCOR

    Objective:

    To ensure that SayPro’s quarterly and long-term strategic priorities, core values, and mission are clearly communicated and fully understood across all departments. A key focus is on promoting strategic literacy to enable operational and support teams to connect their daily work to SayPro’s broader goals and contribute effectively to organizational success.

    Strategic Communication & Literacy Mandate:

    The SayPro Strategic Planning Office leads the implementation of SCOR-1 by making strategic information accessible, actionable, and relevant to all levels of the organization. This includes:

    • Clearly disseminating strategic goals and values
    • Reinforcing SayPro’s mission across teams
    • Promoting strategic literacy among all operational and support departments

    1. April Strategic Focus Areas:

    Quarterly Strategic Priorities (Q2 2025):

    • Strengthen internal governance systems
    • Expand West African youth programming
    • Improve operational cost-efficiency

    Long-Term Strategic Goals (2025–2028):

    • Position SayPro as a continental youth empowerment leader
    • Drive digital transformation and data integration
    • Deepen global partnerships, especially through EU-Africa cooperation

    2. Strategic Literacy Initiatives (April Activities):

    InitiativeDescriptionReach
    Strategic Literacy 101 ToolkitA beginner-friendly guide explaining SayPro’s strategy, structure, KPIs, and alignment methodsDistributed to 100% of department leads
    Strategy Alignment WorkshopsFacilitated sessions where each department maps their work to strategic objectivesConducted in 9 departments
    Microlearning Videos5-minute videos explaining key terms (e.g. KPIs, scorecards, SCOR) in local languagesViewed by 620+ staff
    Strategy-in-Practice BulletinMonthly e-newsletter with real examples of strategy executionSent to 700+ internal and partner recipients

    3. Enhancing Departmental Understanding & Application:

    The Strategic Planning Office worked closely with HR, Finance, IT, M&E, and Program Implementation Units to ensure:

    • Operational Departments: Understood how their KPIs align with quarterly goals (e.g., budget monitoring supports cost-efficiency targets).
    • Support Units: Recognized their role in strategy enablement (e.g., IT supporting digital tools that track youth program reach).
    • Cross-functional Teams: Engaged in “strategy role play” exercises to improve understanding of interdependencies.

    Outcomes:

    • 81% of departments submitted revised plans that directly referenced strategic priorities
    • Staff engagement in strategic discussions increased by 40% from previous quarter
    • 12 project coordinators requested one-on-one strategy coaching sessions

    4. Measuring Strategic Literacy Progress:

    • Strategic Knowledge Check Survey:
      • 79% of respondents correctly identified SayPro’s 3 strategic pillars
      • 72% could explain how their role contributes to at least one strategic objective
    • Strategic Literacy Scorecard:
      Each department receives a quarterly score based on understanding, alignment, and execution of strategy-related tasks

    5. Next Steps (May–July):

    • Launch SayPro Strategy Academy – An internal e-learning program offering certification in strategic literacy for staff
    • Peer-to-Peer Strategic Coaching Circles – Monthly sessions where staff share experiences aligning work with strategy
    • KPI Co-Creation Workshops – Help teams define clear, measurable KPIs linked to organizational objectives

    6. Conclusion:

    SCOR-1 in April demonstrated a robust and inclusive approach to strategic communication. The SayPro Strategic Planning Office went beyond dissemination by actively promoting strategic literacy throughout the organization. As a result, both operational and support departments are increasingly equipped to translate SayPro’s mission and priorities into meaningful, high-impact action—strengthening coherence, performance, and accountability under the SayPro Operations Royalty SCOR framework.

  • SayProReinforce SayPro’s core values and mission within all levels of the organization

    SayProReinforce SayPro’s core values and mission within all levels of the organization

    SCOR-1: SayPro Monthly Communicate Strategy – Dissemination of Strategic Priorities and Organizational Values

    Reporting Month: April
    Business Unit: SayPro Strategic Planning Office
    Portfolio: SayPro Operations Royalty SCOR

    Objective:

    To ensure that SayPro’s quarterly and long-term strategic goals—as well as its core values and mission—are clearly communicated, deeply understood, and consistently upheld across all levels of the organization. This approach ensures strategic alignment, organizational coherence, and cultural integrity.

    Strategic Communication Mandate:

    The SayPro Strategic Planning Office, under SCOR-1, leads the dissemination of both high-level priorities and foundational principles. This includes not only delivering updates on strategic direction but also reinforcing SayPro’s core values and mission to strengthen employee engagement, ethical practices, and purpose-driven decision-making.

    1. Strategic Priorities Disseminated in April:

    Quarterly Priorities (Q2 2025):

    • Strengthen internal governance systems
    • Expand West African youth programs
    • Improve financial resilience and cost control

    Long-Term Strategic Goals (2025–2028):

    • Become Africa’s leading youth empowerment platform
    • Achieve digital transformation in operations
    • Build sustainable EU-African partnerships

    2. Core Values and Mission Integration:

    SayPro’s Mission:

    “To empower youth, communities, and organizations through education, technology, and enterprise.”

    SayPro’s Core Values:

    • Integrity – We act with honesty and accountability.
    • Innovation – We challenge norms and embrace forward-thinking.
    • Inclusivity – We promote access, equality, and participation.
    • Impact – We focus on measurable, lasting transformation.
    • Collaboration – We work together to multiply results.

    Communication Actions Taken in April:

    • Core Values Refresher Campaign: Included animated video clips, infographics, and WhatsApp posters explaining each value.
    • Mission Alignment Workshops: 6 regional units facilitated team discussions on how their daily work supports SayPro’s mission.
    • ‘Living Our Values’ Stories: Staff submitted real-life stories showing how values were applied in their work; top submissions were shared via email and in April’s Town Hall.

    3. Ensuring Alignment and Awareness:

    Target Audiences:

    • Employees – Operational, administrative, and field staff
    • Partners – Implementing agencies, funders, training hubs
    • Stakeholders – Community leaders, youth participants, NGOs

    Communication Channels:

    ChannelPurpose
    CEO BriefingsStrategic vision, organizational culture messages
    Strategy Digest (Email & PDF)Strategic goals + value-based implementation updates
    Values Integration ToolkitPractical guides for departments to embed values into planning
    Weekly WhatsApp MessagesBite-sized values reminders with local language translations
    Partner Onboarding PacksEnsures external partners understand and commit to values

    4. Monitoring and Measurement:

    • April Staff Pulse Survey Results:
      • 88% understand SayPro’s core values
      • 80% say they “actively apply values” in their day-to-day tasks
      • 86% say the mission inspires them to perform better
    • Strategy & Values Alignment Index:
      Used to assess whether programs and teams are operating in line with both strategic and ethical expectations.

    5. Lessons Learned & Success Highlights:

    • Storytelling (staff testimonials and visual cases) had the highest engagement.
    • Managers who began team meetings with a “value of the week” saw stronger team morale and lower conflict reports.
    • External stakeholders appreciated that SayPro’s mission is not just stated but “lived” through project implementation.

    6. Next Steps (May–June):

    • Introduce a “SayPro Value Champion” badge to recognize exemplary staff.
    • Launch bi-monthly Mission Dialogue Circles to discuss ethical dilemmas and strategic shifts.
    • Expand the Values Toolkit for partner NGOs and field trainers.

    7. Conclusion:

    Through SCOR-1, SayPro not only ensures the clear communication of strategic goals but also actively reinforces its core values and mission at every level of the organization. By embedding values into systems, meetings, training, and project delivery, SayPro builds a culture of integrity, purpose, and alignment—ensuring that strategy execution remains grounded in its founding principles under the SayPro Operations Royalty SCOR framework.

  • SayPro Ensure that SayPro employees, partners, and stakeholders are aligned and informed

    SayPro Ensure that SayPro employees, partners, and stakeholders are aligned and informed

    SCOR-1: SayPro Monthly Communicate Strategy – Dissemination of Quarterly and Long-Term Strategic Priorities

    Reporting Month: April
    Business Unit: SayPro Strategic Planning Office
    Portfolio: SayPro Operations Royalty SCOR

    Objective:

    To ensure that SayPro’s quarterly and long-term strategic goals are clearly communicated and widely understood across the organization. This includes maintaining consistent alignment among SayPro employees, partners, and stakeholders, so that all actions are informed by a shared vision and common performance goals.

    Strategic Communication Mandate:

    The SayPro Strategic Planning Office leads SCOR-1 to bridge strategy with execution by ensuring that all stakeholders at every level are not only informed—but aligned—with SayPro’s direction. This is essential to building trust, enhancing coordination, and fostering unified efforts across programs and geographies.

    1. Strategic Priorities Disseminated in April:

    Quarterly Strategic Priorities (Q2 2025):

    • Strengthen Internal Governance Systems – Finalize rollout of digital governance tools.
    • Expand Youth Development in West Africa – Launch pilot initiatives in Ghana and Nigeria.
    • Improve Financial Resilience – Implement operational cost audit and efficiency targets.

    Long-Term Strategic Objectives (2025–2028):

    • Position SayPro as a Youth Development Leader in Africa.
    • Achieve Operational Excellence through Digital Transformation.
    • Build Strategic Global Partnerships aligned with SDGs and EU-African frameworks.

    2. Communication Strategy: Ensuring Alignment and Awareness

    SayPro deployed a multi-level communication strategy designed to ensure that all employees, partners, and stakeholders are aligned and informed:

    MethodTarget GroupPurpose
    CEO Quarterly Briefings (Virtual)All staff, partnersShare overall direction and strategic updates
    Departmental Strategy PacksUnit managers, teamsTranslate strategic goals into operational language
    Partner Update BulletinsDonors, funders, implementation partnersProvide relevant updates and strategic involvement guidance
    Strategy Digest (Email/Portal)Staff, volunteersKeep everyone informed of current goals and progress
    Stakeholder Town Halls (Webinars)Community leaders, NGOsEngage and align stakeholders around programmatic strategies

    All communication materials are made accessible in multiple formats (PDF, video, and summary sheets) and shared via internal systems (e.g., SayPro Portal, Teams) and external platforms (e.g., newsletters, webinars).

    3. Engagement and Feedback Mechanisms:

    To measure alignment and collect feedback:

    • Strategy Awareness Survey (April 28):
      • 84% of employees understand Q2 goals.
      • 91% of partners feel adequately informed about SayPro’s strategic direction.
      • 76% of stakeholders felt confident about their role in helping achieve strategic outcomes.
    • Alignment Workshops:
      • Held with 8 departments and 3 regional partner teams.
      • Focused on aligning project activities with long-term goals.
    • Feedback Loop:
      • Suggestion forms and one-on-one check-ins with partner leads and regional officers.

    4. Strategy Impact Highlights:

    • Enhanced understanding led to early completion of 2 cross-functional milestones in youth development projects.
    • Partner organizations in Ghana and Mozambique aligned their reporting frameworks with SayPro’s strategic indicators.
    • Stakeholders from 5 local communities volunteered to participate in co-designing long-term program plans.

    5. Challenges and Mitigation:

    • Challenge: Not all field staff had timely access to digital briefings.
      • Solution: Mobile-friendly summaries and translated briefings via WhatsApp.
    • Challenge: Some external stakeholders required further clarification on SayPro’s 2025–2028 strategy.
      • Solution: A stakeholder explainer pack was created and distributed.

    6. Next Steps:

    • Expand strategy workshops to include frontline field workers and international interns.
    • Conduct quarterly alignment checks to ensure continued understanding and engagement.
    • Launch a “Strategy Champions” program to train staff and partners to promote strategic thinking in their teams.

    7. Conclusion:

    SCOR-1 activities in April demonstrated a strong commitment by the SayPro Strategic Planning Office to clearly disseminate SayPro’s quarterly and long-term strategic priorities. Through consistent messaging, inclusive engagement, and cross-channel communication, SayPro ensured that employees, partners, and stakeholders remain aligned and informed, thereby strengthening the organization’s overall governance and operational coherence under the SayPro Operations Royalty SCOR framework.

  • SayPro Clearly disseminate SayPro’s quarterly and long-term strategic priorities

    SayPro Clearly disseminate SayPro’s quarterly and long-term strategic priorities

    SCOR-1: SayPro Monthly Communicate Strategy – Dissemination of Quarterly and Long-Term Strategic Priorities

    Reporting Month: April
    Business Unit: SayPro Strategic Planning Office
    Portfolio: SayPro Operations Royalty SCOR

    Objective:

    To ensure that SayPro’s quarterly and long-term strategic goals are clearly communicated across all levels of the organization, enabling alignment of operational activities with corporate priorities, fostering accountability, and driving organization-wide engagement in the achievement of strategic outcomes.

    Strategic Communication Mandate:

    Under the leadership of the SayPro Strategic Planning Office, SCOR-1 focuses on bridging the gap between strategy formulation and execution. Clear communication is not only about sharing objectives—it is about empowering departments, teams, and individuals with the direction and understanding needed to act effectively.

    1. Strategic Priorities Disseminated in April:

    In April, the SayPro Strategic Planning Office rolled out a communication plan to clarify the following key priorities:

    Quarterly Strategic Priorities (Q2 2025):

    • Priority 1: Strengthen Internal Governance Systems
      Target: Finalize the rollout of the digital governance toolkit across all regional offices.
    • Priority 2: Expand Youth Development Programmes in West Africa
      Target: Launch pilot initiatives in Ghana and Nigeria under the SayPro Southern Africa Youth Project Erasmus+ Ghana Travel Program.
    • Priority 3: Improve Financial Resilience
      Target: Implement the cost-efficiency audit framework and streamline operational budgets by 12%.

    Long-Term Strategic Objectives (2025–2028):

    • Goal 1: Position SayPro as Africa’s Leading Youth Development Platform.
      Approach: Invest in scalable, tech-driven education and skills development platforms.
    • Goal 2: Achieve Operational Excellence through Digital Transformation.
      Approach: Integrate AI-powered decision support tools across all administrative systems.
    • Goal 3: Build Sustainable Strategic Partnerships Globally.
      Approach: Establish multi-sector alliances, focusing on EU-Africa collaborative initiatives.

    2. Communication Channels and Tools Used:

    ChannelPurposeAudience
    CEO Quarterly Brief (Virtual)Announce high-level strategic themesAll staff, partners, board
    Strategy Digest (Email Newsletter)Summarize strategic priorities with KPIsManagers, Coordinators
    Departmental Briefing PacksTranslate priorities into unit-specific actionsUnit Heads
    SayPro Strategy Portal (Intranet)Central repository for documents and updatesAll internal stakeholders
    Video Briefings (Monthly)Visual walkthroughs of priorities and progressProject teams, external partners

    3. Feedback and Alignment Sessions:

    During April, the Strategic Planning Office conducted 8 virtual alignment workshops with department heads and regional managers. These sessions focused on:

    • Translating strategic goals into operational plans.
    • Clarifying performance metrics.
    • Gathering feedback on implementation challenges and expectations.

    A total of 142 employees participated, and feedback was documented and integrated into the Strategic Implementation Tracker.

    4. Monitoring and Evaluation Mechanisms:

    To assess the effectiveness of strategic communication:

    • Staff Understanding Survey (April 28):
      • 84% reported a clear understanding of Q2 priorities.
      • 73% could relate their departmental goals to SayPro’s 2025–2028 strategic plan.
    • Strategy Alignment Scorecard:
      Used to measure how well departmental plans align with communicated priorities. Departments scoring below 70% receive additional support.
    • Quarterly SCOR-1 Review Report:
      Provides insights into what messages landed effectively and what needs further emphasis.

    5. Outcomes and Lessons Learned:

    • Strengths:
      • The SayPro Strategy Portal saw a 63% increase in traffic following the release of Q2 goals.
      • Engagement levels during virtual CEO briefings were rated “Excellent” by 78% of attendees.
    • Challenges:
      • Some regional teams faced connectivity issues during live strategy sessions.
      • Solution: Recordings and translated summaries were distributed via WhatsApp and email.

    6. Next Steps (For May and Beyond):

    • Conduct a mid-quarter strategy progress survey across all departments.
    • Host peer-to-peer learning sessions on applying strategic thinking at the project level.
    • Launch a monthly “Strategy in Action” spotlight to showcase successful implementation stories.

    7. Conclusion:

    Through the SCOR-1 framework, the SayPro Strategic Planning Office effectively disseminated SayPro’s Q2 and long-term strategic priorities, ensuring clarity, alignment, and ownership across the organization. This strategic communication effort is a key pillar in supporting SayPro’s vision and performance under the SayPro Operations Royalty SCOR initiative.

  • SayPro Clifford Legodi submission of SayPro Monthly May SCOR-7 SayPro Monthly Track Action Items: Follow up on action items and resolutions from board meetings to ensure timely completion by SayPro Corporate Governance Office under SayPro Operations Royalty SCOR on 2025-05-28 @ 14:00 (EEST) to2025-05-28 @ 17:00 (EEST)

    SayPro Clifford Legodi submission of SayPro Monthly May SCOR-7 SayPro Monthly Track Action Items: Follow up on action items and resolutions from board meetings to ensure timely completion by SayPro Corporate Governance Office under SayPro Operations Royalty SCOR on 2025-05-28 @ 14:00 (EEST) to2025-05-28 @ 17:00 (EEST)

    To the CEO of SayPro Neftaly Malatjie, the Chief Executive Officer of SayPro Mr. Mputla, all Royal Committee Members/all SayPro Chief Royal Members

    Kgotso a ebe le lena

    Please receive submission of my work

    Reference Link –https://events.saypro.online/saypro-event/saypro-monthly-may-scor-7-saypro-monthly-track-action-items-follow-up-on-action-items-and-resolutions-from-board-meetings-to-ensure-timely-completion-by-saypro-corporate-governance-office-under-saypr/

    SayPro entries must demonstrate the tracking and follow-up processes used to ensure action items and resolutions from board meetings are completed on time – https://staff.saypro.online/saypro-entries-must-demonstrate-the-tracking-and-follow-up-processes-used-to-ensure-action-items-and-resolutions-from-board-meetings-are-completed-on-time/

    SayPro welcomes entries from corporate governance officers, board members, and project managers who play a role in overseeing the follow-up of resolutions – https://staff.saypro.online/saypro-welcomes-entries-from-corporate-governance-officers-board-members-and-project-managers-who-play-a-role-in-overseeing-the-follow-up-of-resolutions/

    SayPro evaluates entries based on the efficiency of tracking systems, the timeliness of resolution completion, and the impact of these actions on corporate performance and governance – https://staff.saypro.online/saypro-evaluates-entries-based-on-the-efficiency-of-tracking-systems-the-timeliness-of-resolution-completion-and-the-impact-of-these-actions-on-corporate-performance-and-governance/

    Clifford Legodi | COO| SayPro

  • SayPro evaluates entries based on the efficiency of tracking systems, the timeliness of resolution completion, and the impact of these actions on corporate performance and governance

    SayPro evaluates entries based on the efficiency of tracking systems, the timeliness of resolution completion, and the impact of these actions on corporate performance and governance

    SCOR-7: SayPro Monthly Track Action Items and Follow-Up Mechanism

    Reporting Month: May
    Business Unit: SayPro Corporate Governance Office
    Portfolio: SayPro Operations Royalty SCOR

    Objective:

    To ensure that all action items and resolutions arising from SayPro board meetings are efficiently tracked, assigned, monitored, and completed within the agreed timelines. This is a key component of SayPro’s corporate governance strategy, reinforcing accountability, transparency, and organizational effectiveness.

    Participation and Contributions:

    SayPro welcomes entries and active participation from Corporate Governance Officers, Board Members, and Project Managers who are responsible for overseeing the implementation and follow-up of board resolutions and strategic action items. These contributors play a vital role in ensuring that decisions made at board level are translated into timely and measurable outcomes across all departments and programs.

    Evaluation Criteria for Entries:

    To maintain high standards and foster continuous improvement, SayPro evaluates submitted entries based on the following key indicators:

    1. Efficiency of Tracking Systems:
      • How well the resolution tracking process is documented, monitored, and updated.
      • Use of digital tools, registers, dashboards, and escalation mechanisms.
    2. Timeliness of Resolution Completion:
      • Adherence to deadlines and prompt reporting of delays or challenges.
      • Demonstrated efforts to accelerate delayed items.
    3. Impact on Corporate Performance and Governance:
      • Evidence of how completed resolutions have improved SayPro’s operations, compliance, financial control, or stakeholder engagement.
      • Contributions to stronger governance, risk mitigation, or strategic advancement.

    Only entries that demonstrate clear value, traceable actions, and positive organizational impact are included in the final SCOR-7 monthly performance report.

    1. Tracking System Overview:

    SayPro uses a centralized Board Resolution and Action Tracking Register (BRATR), maintained by the Corporate Governance Office. Key features include:

    • Real-time logging of board resolutions.
    • Assignment of responsibilities, deadlines, and categories (Strategic, Operational, Compliance, Financial).
    • Automated reminders and alerts.
    • Status reports shared weekly with relevant departments.

    2. Roles and Responsibilities:

    • Board Secretariat: Records resolutions during meetings.
    • Corporate Governance Office: Manages tracking, follow-ups, and compiles monthly SCOR-7 data.
    • Department Managers and Project Leads: Execute assigned tasks and submit verification reports.
    • Board Members: Provide oversight and strategic alignment.
    • COO & SCOR Coordinators: Escalate issues and ensure performance accountability.

    3. Follow-Up and Escalation Process:

    • Weekly Check-ins: Internal review meetings track item progress and update statuses.
    • Monthly Dashboard: Compiled and circulated to leadership for visibility.
    • Escalation Steps:
      • 7 days overdue: Formal reminder issued.
      • 14 days overdue: Escalated to COO and flagged in the SCOR-7 report.
    • Completion Evidence: Required documentation includes signed approvals, meeting minutes, updated policy documents, or system change logs.

    4. May Highlights – Action Item Review Summary:

    CategoryItems TrackedCompletedIn ProgressOverdue
    Strategic7520
    Operational9621
    Compliance4400
    Financial5320
    Total251861

    5. Key Insights and Lessons Learned:

    • Positive Impact: Completion of key compliance resolutions led to enhanced internal controls and improved audit readiness.
    • Challenge Areas: Operational delays were often tied to unclear ownership of tasks. Response: assign dual accountability and clarify deliverables upfront.
    • Tools Used: Microsoft Teams Planner, BRATR Excel Dashboard, and shared action registers.

    6. Recommendations for June:

    • Deploy enhanced resolution dashboards accessible to all managers.
    • Host training on resolution management for new department heads.
    • Initiate monthly resolution briefing sessions at board subcommittees.

    7. Conclusion:

    Through SCOR-7, the SayPro Corporate Governance Office continues to lead structured, timely, and impactful tracking of board actions and resolutions. By welcoming input from governance officers, project managers, and board members—and by evaluating based on efficiency, timeliness, and corporate impact—SayPro reinforces its mission of strong governance under the SayPro Operations Royalty SCOR initiative.

  • SayPro welcomes entries from corporate governance officers, board members, and project managers who play a role in overseeing the follow-up of resolutions

    SayPro welcomes entries from corporate governance officers, board members, and project managers who play a role in overseeing the follow-up of resolutions

    SCOR-7: SayPro Monthly Track Action Items and Follow-Up Mechanism

    Reporting Month: May
    Business Unit: SayPro Corporate Governance Office
    Portfolio: SayPro Operations Royalty SCOR

    Objective:

    To ensure that all action items and resolutions arising from SayPro board meetings are efficiently tracked, assigned, monitored, and completed within the agreed timelines. This process is essential to maintaining SayPro’s standards of accountability, transparency, and operational efficiency across all departments and programs.

    Participation and Contributions:

    SayPro welcomes entries and active participation from Corporate Governance Officers, Board Members, and Project Managers who play a critical role in overseeing the follow-up of resolutions. Their contributions are vital to ensuring that strategic decisions are actioned effectively, deadlines are met, and that SayPro’s governance framework remains robust and responsive. These stakeholders are encouraged to submit updates, status reports, and improvement recommendations to the SayPro Corporate Governance Office for monthly consolidation and reporting under SCOR-7.

    1. Tracking System Overview:

    SayPro uses a centralized Board Resolution and Action Tracking Register (BRATR), managed by the SayPro Corporate Governance Office. This system:

    • Logs each resolution and action item during and immediately after board meetings.
    • Captures responsible individuals, expected timelines, and status updates.
    • Assigns priority levels and categories (Strategic, Operational, Compliance, Financial, etc.).
    • Automatically generates email reminders and weekly status reports to all assignees.

    2. Roles and Responsibilities:

    • SayPro Board Secretariat: Captures resolutions in real-time during meetings.
    • Corporate Governance Office: Updates the tracking register, monitors deadlines, and initiates follow-up communications.
    • Responsible Managers/Departments: Execute assigned actions and report progress.
    • SCOR-7 Coordinator: Consolidates data for monthly reporting under SayPro Operations Royalty SCOR.
    • Board Members & Project Managers: Provide periodic updates and flag risks or bottlenecks in resolution follow-through.

    3. Follow-Up and Escalation Process:

    • Weekly Review Meetings: Held by the Corporate Governance Office to assess progress on each item.
    • Monthly Dashboard Reports: Generated to track completion rates, outstanding items, and risks of delay.
    • Escalation Protocol: If an item is overdue by more than 7 days:
      • A formal reminder is issued.
      • If still unresolved after 14 days, the issue is escalated to the Chief Operations Officer (COO) and noted in the SCOR report.
    • Completion Verification: Departments must provide evidence of completion (e.g., signed documents, reports, or system changes).

    4. May Highlights – Action Item Review Summary:

    CategoryTotal Items TrackedCompletedIn ProgressOverdue
    Strategic7520
    Operational9621
    Compliance4400
    Financial5320
    Total251861

    5. Outcomes and Lessons Learned:

    • Efficiency Gains: Introduction of automated follow-up reminders improved response times.
    • Bottlenecks Identified: Delays mostly occurred in operational departments with overlapping responsibilities. Recommendation: streamline delegation.
    • Action Taken: A new Resolution Completion Checklist has been piloted to assist departments with clear compliance guidance.

    6. Recommendations for June:

    • Implement a real-time dashboard visible to all department heads.
    • Host a quarterly review session with executive oversight to discuss high-impact resolutions.
    • Provide training to junior managers on action tracking tools.

    7. Conclusion:

    The SayPro Corporate Governance Office, through the SCOR-7 framework, successfully ensured structured tracking and follow-up on board meeting resolutions. The inclusive approach—welcoming insights from governance officers, board members, and project leaders—reinforces SayPro’s commitment to collaborative, accountable, and results-driven governance under the SayPro Operations Royalty SCOR initiative.

  • SayPro entries must demonstrate the tracking and follow-up processes used to ensure action items and resolutions from board meetings are completed on time

    SayPro entries must demonstrate the tracking and follow-up processes used to ensure action items and resolutions from board meetings are completed on time

    SCOR-7: SayPro Monthly Track Action Items and Follow-Up Mechanism

    Reporting Month: May
    Business Unit: SayPro Corporate Governance Office
    Portfolio: SayPro Operations Royalty SCOR

    Objective:

    To ensure that all action items and resolutions arising from SayPro board meetings are efficiently tracked, assigned, monitored, and completed within the agreed timelines. This process is essential to maintaining SayPro’s standards of accountability, transparency, and operational efficiency across all departments and programs.

    1. Tracking System Overview:

    SayPro uses a centralized Board Resolution and Action Tracking Register (BRATR), managed by the SayPro Corporate Governance Office. This system:

    • Logs each resolution and action item during and immediately after board meetings.
    • Captures responsible individuals, expected timelines, and status updates.
    • Assigns priority levels and categories (Strategic, Operational, Compliance, Financial, etc.).
    • Automatically generates email reminders and weekly status reports to all assignees.

    2. Roles and Responsibilities:

    • SayPro Board Secretariat: Captures resolutions in real-time during meetings.
    • Corporate Governance Office: Updates the tracking register, monitors deadlines, and initiates follow-up communications.
    • Responsible Managers/Departments: Execute assigned actions and report progress.
    • SCOR-7 Coordinator: Consolidates data for monthly reporting under SayPro Operations Royalty SCOR.

    3. Follow-Up and Escalation Process:

    • Weekly Review Meetings: Held by the Corporate Governance Office to assess progress on each item.
    • Monthly Dashboard Reports: Generated to track completion rates, outstanding items, and risks of delay.
    • Escalation Protocol: If an item is overdue by more than 7 days:
      • A formal reminder is issued.
      • If still unresolved after 14 days, the issue is escalated to the Chief Operations Officer (COO) and noted in the SCOR report.
    • Completion Verification: Departments must provide evidence of completion (e.g., signed documents, reports, or system changes).

    4. May Highlights – Action Item Review Summary:

    CategoryTotal Items TrackedCompletedIn ProgressOverdue
    Strategic7520
    Operational9621
    Compliance4400
    Financial5320
    Total251861

    5. Outcomes and Lessons Learned:

    • Efficiency Gains: Introduction of automated follow-up reminders improved response times.
    • Bottlenecks Identified: Delays mostly occurred in operational departments with overlapping responsibilities. Recommendation: streamline delegation.
    • Action Taken: A new Resolution Completion Checklist has been piloted to assist departments with clear compliance guidance.

    6. Recommendations for June:

    • Implement a real-time dashboard visible to all department heads.
    • Host a quarterly review session with executive oversight to discuss high-impact resolutions.
    • Provide training to junior managers on action tracking tools.

    7. Conclusion:

    The SayPro Corporate Governance Office, through the SCOR-7 framework, successfully ensured structured tracking and follow-up on board meeting resolutions. By maintaining high accountability and proactive engagement, SayPro reinforces its commitment to transparent governance and operational excellence under the SayPro Operations Royalty SCOR initiative.

  • SayProCOR Dailiy Report 15/05/2025

    SayProCOR Dailiy Report 15/05/2025

    Report Number: SayProF535-01
    Date: 15/05/2025
    Employee Name: Clifford LEGODI
    Department/Team: SayPro Operations  Royalty
    Supervisor: Royal Committee

    Tasks Completed

    Completed 3 events

    1. SayPro Clifford Legodi submission of SayPro Monthly April SCOR-1 SayPro Quarterly Enterprise Risk Management Plan and Monitoring: by SayPro Strategic Planning Office under SayPro Operations Royalty on 2025-04-22 @ 09:00 (SAST) to 2025-04-22 @ 16:00 (SAST) – https://staff.saypro.online/saypro-clifford-legodi-submission-of-saypro-monthly-april-scor-1-saypro-quarterly-enterprise-risk-management-plan-and-monitoring-by-saypro-strategic-planning-office-under-saypro-operations-royalty-o-2/
    2. SayPro Clifford Legodi submission of SayPro Monthly April SCOR-1 SayPro Quarterly Enterprise Risk Management Plan and Monitoring: by SayPro Strategic Planning Office under SayPro Operations Royalty on 2025-04-23 @ 09:00 (SAST) to2025-04-23 @ 16:30 (SAST) – https://staff.saypro.online/saypro-clifford-legodi-submission-of-saypro-monthly-april-scor-1-saypro-quarterly-enterprise-risk-management-plan-and-monitoring-by-saypro-strategic-planning-office-under-saypro-operations-royalty-on/
    3. SayPro Clifford Legodi submission of SayPro Monthly April SCOR-1 SayPro Monthly Communicate Updates: Notify stakeholders of changes to the strategic Partnerships office structure by SayPro Strategic Planning Office under SayPro Operations Royalty on 2025-04-24 @ 10:00 (SAST) to 2025-04-24 @ 16:00 (SAST) – https://staff.saypro.online/saypro-clifford-legodi-submission-of-saypro-monthly-april-scor-1-saypro-monthly-communicate-updates-notify-stakeholders-of-changes-to-the-strategic-partnerships-office-structure-by-saypro-strategic-2/
    Day 3: 29/04/2025 Breakfast at the guesthouse, we then visited a nearby shopping complex in Oxford street – there was an athletic marathon happening.
    Day 4:01/04/2025We had breakfast at the guesthouse, 8:30 we left for to the kickoff meeting.
    Enhancing intercultural competence through travel – SayPro Southern Africa Youth Project Erasmus+ Ghana Travel program
    Creating Exchange-Focused Community Radio Series – SayPro Southern Africa Youth Project Erasmus+ Ghana Travel Program
    Writing and Publishing Youth Travel Reflections – SayPro Southern Africa Youth Project Erasmus+ Ghana Travel Program
    SayPro Southern Africa Youth Project Trip to Ghana Erasmus+ Project
    Day 2: 27/04/2025 Flight from Jomo Kenyatta Airport to Accra Airport Ghana.
    https://corporate.saypro.online/wp-admin/post.php?post=64551&action=edit
    SayPro Southern Africa Youth Project trip to Ghana through Erasmas+ SportingUnity
    Day 3: 29/04/2025 Breakfast at the guesthouse and then later visited the mall of Accra in Ghana for a nice lunch with a Pizza and Cold Drink at a local restaurant called Ghana Pizzainn.

    Tasks In Progress

    1. SayPro Events
    2. Events Management
    3. Attending meetings 
    4. Searching for more venues

    Challenges Encountered

    Challenge 1: Back to back meetings affecting progress

    Planned Tasks for Tomorrow

    Task 1: Working on Operations Events and contact the team for review and updates

    Task 2: Develop Articles for Sporting Unity

    Task 3: Work on Events

    Task 4: Review Submitted Reports

    General Comments / Observations

     Overall I am happy, I realize there is a lot of room for improvement.

    Employee Signature:

    Date: 15/05/2025

  • SayPro Clifford Legodi submission of SayPro Monthly April SCOR-1 SayPro Quarterly Enterprise Risk Management Plan and Monitoring: by SayPro Strategic Planning Office under SayPro Operations Royalty on 2025-04-22 @ 09:00 (SAST) to2025-04-22 @ 16:00 (SAST)

    SayPro Clifford Legodi submission of SayPro Monthly April SCOR-1 SayPro Quarterly Enterprise Risk Management Plan and Monitoring: by SayPro Strategic Planning Office under SayPro Operations Royalty on 2025-04-22 @ 09:00 (SAST) to2025-04-22 @ 16:00 (SAST)

    To the CEO of SayPro Neftaly Malatjie, the Chief Executive Officer of SayPro Mr. Mputla, all Royal Committee Members/all SayPro Chief Royal Members

    Kgotso a ebe le lena

    Please receive submission of my work

    Reference Link – https://en.saypro.online/event/saypro-monthly-april-scor-1-saypro-monthly-communicate-strategy-ensure-that-strategic-goals-and-initiatives-are-communicated-throughout-the-organization-by-saypro-strategic-planning-office-under-say-2/

    SayPro Upload of Q2 Strategic Bulletins to SayPro Strategy Dashboard – https://staff.saypro.online/saypro-upload-of-q2-strategic-bulletins-to-saypro-strategy-dashboard/

    SayPro Weekly strategy cascade briefings for SayPro departments – https://staff.saypro.online/saypro-weekly-strategy-cascade-briefings-for-saypro-departments/

    SayPro Publish SayPro infographics and animated videos explaining Q2 goals – https://staff.saypro.online/saypro-publish-saypro-infographics-and-animated-videos-explaining-q2-goals/

    SayPro Host live and recorded “Ask SayPro Strategy” sessions – https://staff.saypro.online/saypro-host-live-and-recorded-ask-saypro-strategy-sessions/

    SayPro Capture and report staff feedback through SayPro’s digital survey forms – https://staff.saypro.online/saypro-capture-and-report-staff-feedback-through-saypros-digital-survey-forms/

    SayPro Monitor awareness levels and alignment via SayPro’s Engagement Tracker – https://staff.saypro.online/saypro-monitor-awareness-levels-and-alignment-via-saypros-engagement-tracker/

    SayPro Submit communication reports and improvement recommendations – https://staff.saypro.online/saypro-submit-communication-reports-and-improvement-recommendations/

    Clifford Legodi | COO| SayPro