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Author: Clifford Lesiba Legodi
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇
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SayProRoyal – Minutes of Daily Handover of Meshemo 22/05/2025
To the CEO of SayPro Neftaly Malatjie, the Chairperson, Mr Legodi, and all SayPro Chiefs
Kgotso a ebe le lena.
Royal Committee herewith handover the daily reports submitted by the Royal Chiefs. Kindly find attached the links for the meeting conducted for the 22 May 2025.SayPro Operations Royalty Minutes of the Meeting.
https://en.saypro.online/activity-2/?status/51-51-1747993446/
https://ideas.saypro.online/idea/sayprocor-daily-report-22-05-2025/SayPro Research Royalty Minutes of the Meeting.
https://en.saypro.online/activity-2/?status/51-51-1747993228/
https://en.saypro.online/activity-2/?status/5-5-1747901597/SayPro Learning and Monitoring Royalty Minutes of the Meeting.
https://en.saypro.online/activity-2/?status/51-51-1747993366/
https://ideas.saypro.online/idea/sayproclmr-daily-event-report-14/
https://ideas.saypro.online/idea/sayproclmr-daily-report-44/
https://ideas.saypro.online/idea/sayproclmr-daily-enent-report/
https://events.saypro.online/sayproclmr-daily-report-4/
https://events.saypro.online/saypro-daily-activity-report/
https://events.saypro.online/sayproclmr-daily-report-marketing-4/https://staff.saypro.online/sayproclmr-daily-report-3/
https://staff.saypro.online/sayproclmr-daily-report-2/SayPro Strategic and Partnership Royalty Minutes of the Meeting.
https://en.saypro.online/activity-2/?status/51-51-1747993446/
https://en.saypro.online/activity-2/?status/5-5-1747901597/SayPro Development Royalty Minutes of the Meeting.
https://en.saypro.online/activity-2/?status/1150-1150-1747928920/
https://ideas.saypro.online/idea/sayprocmr-14-ask-saypro-royal-committee-to-ask-sayprocdr-and-sayprochar-if-they-are-complying-with-policy-p562/SayPro Education Royalty Minutes of the Meeting.
https://en.saypro.online/activity-2/?status/1150-1150-1747929590/
https://ideas.saypro.online/idea/sayprochar-daily-report-links-2/
https://ideas.saypro.online/idea/sayprochar-daily-events-report-2/
https://ideas.saypro.online/idea/sayprochar-daily-statics-2/My message shall end here.
Mary Mmapula Malebe| Secretary| SayPro
On behalf of Royal Committee -
SayProCOR – Delay in Report Submission by Chief Development Officer – Recommended Action
SayProCER, Royal Committee and Royal Chiefs – Delay in handing over Meshome for CDR and Arsenal
To the CEO, Mr Malatjie, Royal Committee, and Royal Chiefs
Kgotso a be le lena
I am writing to formally inform you of a delay in the submission of critical reports for the Soccer Programme and Neftaly Kingdom, which were due from the office of the Chief Development Officer, Ms. Netshiozwe.
Despite multiple reminders and ample lead time, the required documents remain outstanding as of today. This delay has disrupted internal planning timelines and has impacted our ability to present a comprehensive update to key stakeholders and the SayProCER.
As a result, and in line with SayPro’s performance and accountability standards, the following course of action is recommended:
- Issuance of a Formal Written Warning to the Chief of Development Royalty for failure to meet reporting deadlines. The team has received a written warning for failing to submit daily events, and they will also receive letters for failing to submit Soccer and Neftaly Kindom activities.
- Mandatory Submission Deadline of the pending reports by 26 May 2025, with no extensions permitted.
- Performance Review Session to be scheduled within the next 7 days to assess the causes of the delay and evaluate ongoing role suitability.
- Escalation of Disciplinary Measures in the event of continued non-compliance or future recurrence. Should they fail to deliver on this, after the 3rd written warning, I shall issue letters of termination.
I recognize the critical role the Development Office plays in the execution of SayPro’s mission and therefore treat such non-performance with the seriousness it warrants.
Please advise if you would like to amend or escalate the proposed steps. We will ensure strict follow-through and appropriate documentation of all actions taken.
My message shall end here.
Clifford Legodi | COR | SayPro
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SayProCOR – Daily Report 22/05/2025
Report Number: SayProF535-01
Date: 22/05/2025
Employee Name: Clifford LEGODI
Department/Team: SayPro Operations Royalty
Supervisor: Royal CommitteeTasks Completed
- Completed one event : SayPro Clifford Legodi submission of SayPro Clifford Legodi submission of SayPro Monthly April SCOR-1 SayPro Quarterly Human Capital Mapping Plan and Organogram and Monitoring: by SayPro Strategic Planning Office under SayPro Operations Royalty on 2025-04-22 @ 09:00 (SAST) to 2025-04-22 @ 16:00 (SAST) – https://staff.saypro.online/saypro-clifford-legodi-submission-of-saypro-clifford-legodi-submission-of-saypro-monthly-april-scor-1-saypro-quarterly-human-capital-mapping-plan-and-organogram-and-monitoring-by-saypro-strategic-pla/
- Attended: M&E handover, Strategic partnerships handover and Development Royalty, SCRR, SCHAR, Royal Committee
Reviewed the following reports
- SayProCOR Report – https://ideas.saypro.online/idea/sayprocor-daily-report-21-05-2025/
- M&E Daily Report
- SayProCSPR-Daily Report-https://ideas.saypro.online/idea/sayprocspr-daily-report-24/
- SayProCDR Daily Report – https://ideas.saypro.online/idea/sayprocdr-development-daily-activity-reports-20-may-2025/
- SayProCSPR-Daily Report https://investor.saypro.online/index.php/2025/05/22/sayprocspr-daily-report-21-05-2025-2/
- SCRR Daily Report – https://en.saypro.online/activity-2/?status/5-5-1747901597/
- Royal Committee Meshomo Handover :https://ideas.saypro.online/idea/sayproroyal-minutes-of-daily-handover-by-royal-chiefs-21-05-2025/
- Tshwane South TVET placement meeting and minutes – https://ideas.saypro.online/idea/saypro-minutes-of-the-meeting-on-onboarding-interviews-and-appointment-of-50-hosted-tvet-learnership-on-22-may-2025/
- Went to view a place and they were closed.
- Moved messages from Lekgotla La Me Committe to SayPro-Ideas
Tasks In Progress
- SayPro Events
- Events Management
- Attending meetings
- Searching for more venues
Challenges Encountered
Challenge 1: None
Planned Tasks for Tomorrow
Task 1: Working on Operations Events and contact the team for review and updates
Task 2: Work on Events
Task 4: Review Submitted Reports
General Comments / Observations
Overall I am happy, I realize there is a lot of room for improvement.
Employee Signature:
Date: 22/05/2025
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SayPro Clifford Legodi submission of SayPro Clifford Legodi submission of SayPro Monthly April SCOR-1 SayPro Quarterly Human Capital Mapping Plan and Organogram and Monitoring: by SayPro Strategic Planning Office under SayPro Operations Royalty on 2025-04-22 @ 09:00 (SAST) to 2025-04-22 @ 16:00 (SAST)
To the CEO of SayPro Neftaly Malatjie, the Chief Executive Officer of SayPro Mr. Mputla, all Royal Committee Members/all SayPro Chief Royal Members
Kgotso a ebe le lena
Please receive submission of my work
SayPro Educate SayPro staff and stakeholders about existing business continuity procedures – https://staff.saypro.online/saypro-educate-saypro-staff-and-stakeholders-about-existing-business-continuity-procedures/
SayPro Improve SayPro’s readiness and response mechanisms for unexpected events – https://staff.saypro.online/saypro-improve-saypros-readiness-and-response-mechanisms-for-unexpected-events/
SayPro Improve SayPro’s readiness and response mechanisms for unexpected events – https://staff.saypro.online/saypro-improve-saypros-readiness-and-response-mechanisms-for-unexpected-events-2/
SayPro Establish communication channels for continuity protocol distribution and verification – https://staff.saypro.online/saypro-establish-communication-channels-for-continuity-protocol-distribution-and-verification/
SayPro Document stakeholder awareness and integration of SayPro’s continuity standards – https://staff.saypro.online/saypro-document-stakeholder-awareness-and-integration-of-saypros-continuity-standards/
SayPro Ensure that SayPro’s business continuity plan aligns with strategic, operational, and safety goals for Q2 – https://staff.saypro.online/saypro-ensure-that-saypros-business-continuity-plan-aligns-with-strategic-operational-and-safety-goals-for-q2/
SayPro Lead the monthly continuity communication rollout via the SayPro website – https://staff.saypro.online/saypro-lead-the-monthly-continuity-communication-rollout-via-the-saypro-website/
SayPro Coordinate department-wise briefings and content uploads – https://staff.saypro.online/saypro-coordinate-department-wise-briefings-and-content-uploads/
SayPro Customize communication materials using SayPro’s GPT-generated content – https://staff.saypro.online/saypro-customize-communication-materials-using-saypros-gpt-generated-content/
SayPro Train SayPro departments on platform use for continuity-related submissions – https://staff.saypro.online/saypro-train-saypro-departments-on-platform-use-for-continuity-related-submissions/
SayPro Monitor engagement levels and feedback across SayPro teams – https://staff.saypro.online/saypro-monitor-engagement-levels-and-feedback-across-saypro-teams/
SayPro Submit a full monthly continuity communication summary to SayPro Operations Royalty – https://staff.saypro.online/saypro-submit-a-full-monthly-continuity-communication-summary-to-saypro-operations-royalty/
SayPro List 100 business continuity procedures relevant to organizations like SayPro – https://staff.saypro.online/saypro-list-100-business-continuity-procedures-relevant-to-organizations-like-saypro/
SayPro Generate 100 communication messages to share SayPro’s continuity plans with employees – https://staff.saypro.online/saypro-generate-100-communication-messages-to-share-saypros-continuity-plans-with-employees/
SayPro List 100 potential business disruption scenarios and SayPro’s ideal responses – https://staff.saypro.online/saypro-list-100-potential-business-disruption-scenarios-and-saypros-ideal-responses/
SayPro List 100 questions employees may ask about SayPro’s continuity strategies – https://staff.saypro.online/saypro-list-100-questions-employees-may-ask-about-saypros-continuity-strategies/
SayPro Generate 100 business continuity indicators and risk triggers for SayPro departments – https://staff.saypro.online/saypro-generate-100-business-continuity-indicators-and-risk-triggers-for-saypro-departments-2/
SayPro Departmental Continuity Procedure Plan – https://staff.saypro.online/saypro-departmental-continuity-procedure-plan/
SayPro Personal Emergency Contact Update Form – https://staff.saypro.online/saypro-generate-100-business-continuity-indicators-and-risk-triggers-for-saypro-departments/
SayPro Equipment and Remote Access Checklist –https://staff.saypro.online/saypro-generate-100-business-continuity-indicators-and-risk-triggers-for-saypro-departments-2/
SayPro Crisis Communication Tree (Department-Specific) – https://staff.saypro.online/saypro-personal-emergency-contact-update-form/
SayPro Work Recovery Protocol Sheet – https://staff.saypro.online/saypro-work-recovery-protocol-sheet/
SayPro Staff Sign-off on Continuity Training Completion – https://staff.saypro.online/saypro-staff-sign-off-on-continuity-training-completion/
SayPro Q2 Business Continuity Compliance Tracker – https://staff.saypro.online/saypro-q2-business-continuity-compliance-tracker/
SayPro Team-Based Risk and Response Scenario Planning Sheet – https://staff.saypro.online/saypro-team-based-risk-and-response-scenario-planning-sheet/
SayPro Upload and review of updated business continuity plans –https://staff.saypro.online/saypro-upload-and-review-of-updated-business-continuity-plans/
SayPro Completion of continuity procedures awareness training module –https://staff.saypro.online/saypro-completion-of-continuity-procedures-awareness-training-module/
SayPro Participation in one mandatory online continuity Q&A forum –https://staff.saypro.online/saypro-participation-in-one-mandatory-online-continuity-qa-forum/
SayPro Testing of digital access, data backups, and remote tools – https://staff.saypro.online/saypro-testing-of-digital-access-data-backups-and-remote-tools/
SayPro Conduct a simulated disruption response drill (virtual or physical) – https://staff.saypro.online/saypro-conduct-a-simulated-disruption-response-drill-virtual-or-physical/
SayPro Submit a departmental continuity improvement proposal –https://staff.saypro.online/saypro-submit-a-departmental-continuity-improvement-proposal/
SayPro Provide staff attendance and comprehension reports – https://staff.saypro.online/saypro-provide-staff-attendance-and-comprehension-reports/
SayPro Business Continuity Plan Template –https://staff.saypro.online/saypro-business-continuity-plan-template/
SayPro Emergency Contact Form Template –https://staff.saypro.online/saypro-emergency-contact-form-template/
SayPro Disruption Scenario Planning Template – https://staff.saypro.online/saypro-disruption-scenario-planning-template/
SayPro Internal Communication Flow Template –https://staff.saypro.online/saypro-internal-communication-flow-template/
SayPro IT and Systems Continuity Checklist –https://staff.saypro.online/saypro-it-and-systems-continuity-checklist/
SayPro Continuity Sign-off Sheet – https://staff.saypro.online/saypro-continuity-sign-off-sheet/
SayPro Staff Preparedness Assessment Form – https://staff.saypro.online/saypro-staff-preparedness-assessment-form/
SayPro Monthly Progress Report Template – https://staff.saypro.online/saypro-monthly-progress-report-template-2/
SayPro Evidence of at least one continuity procedure test –https://staff.saypro.online/saypro-evidence-of-at-least-one-continuity-procedure-test/
SayPro Confirmation of 100% staff awareness on continuity roles – https://staff.saypro.online/saypro-confirmation-of-100-staff-awareness-on-continuity-roles/
SayPro Updated emergency contacts for all team members – https://staff.saypro.online/saypro-updated-emergency-contacts-for-all-team-members/
SayPro Completion of SayPro’s Continuity Risk Scorecard – https://staff.saypro.online/saypro-completion-of-saypros-continuity-risk-scorecard/
SayPro Documentation of coordination with SayPro external partners –https://staff.saypro.online/saypro-documentation-of-coordination-with-saypro-external-partners/
SayPro Risk-to-continuity alignment statements for Q2 objectives – https://staff.saypro.online/saypro-risk-to-continuity-alignment-statements-for-q2-objectives/
SayPro Upload of new mitigation actions identified during Q1 –https://staff.saypro.online/saypro-upload-of-new-mitigation-actions-identified-during-q1/
Clifford Legodi | COO| SayPro
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SayPro Upload of new mitigation actions identified during Q1
SayPro
Upload of New Mitigation Actions Identified During Q1
Submission Details
Submitted By: Department: Date of Submission:
Summary of New Mitigation Actions
Mitigation Action ID Description of Mitigation Action Risk Addressed Responsible Person/Team Target Completion Date Status
Details of Each Mitigation Action
Mitigation Action ID Detailed Description Required Resources Dependencies/Notes
Upload Confirmation
I confirm that the above mitigation actions have been reviewed and uploaded into the SayPro Business Continuity Management System for tracking and monitoring.
Name: Signature: Date: -
SayPro Risk-to-continuity alignment statements for Q2 objectives
SayPro
Risk-to-Continuity Alignment Statements for Q2 Objectives
Objective 1: Ensure uninterrupted delivery of core services during disruptions
Risk Alignment:
Operational disruptions, such as system outages or workforce unavailability, directly threaten the continuous delivery of SayPro’s core services. Our continuity measures, including robust IT backup protocols and flexible workforce arrangements, are designed to mitigate these risks and ensure service resilience.
Objective 2: Enhance data security and system recovery capabilities
Risk Alignment:
Cybersecurity threats and potential data breaches pose significant risks to operational integrity. Our Q2 focus on improving system backups, regular security audits, and incident response readiness directly addresses these risks to maintain data confidentiality, integrity, and availability.
Objective 3: Strengthen stakeholder communication and engagement during crises
Risk Alignment:
Ineffective communication channels can exacerbate uncertainty during disruptions. Aligning with this objective, SayPro prioritizes the establishment and testing of multi-channel communication protocols to ensure timely, accurate, and transparent stakeholder engagement throughout any continuity event.
Objective 4: Comply with evolving regulatory and safety requirements
Risk Alignment:
Regulatory non-compliance can lead to legal penalties and operational interruptions. Continuous monitoring of regulatory changes and incorporation into our continuity plans ensure SayPro remains compliant, mitigating risks related to legal and safety standards.
Objective 5: Improve staff readiness and response capabilities
Risk Alignment:
Staff unpreparedness during emergencies can hinder response effectiveness. Our ongoing training, simulation drills, and clear role definitions directly reduce this risk by empowering employees to act swiftly and appropriately in line with continuity protocols. -
SayPro Updated emergency contacts for all team members
SayPro
Updated Emergency Contact Information Form
Employee Details
Full Name: Employee ID: Department: Job Title:
Emergency Contact Information
Contact Name Relationship Phone Number(s) Alternate Phone Number(s) Email Address
Additional Information
- Allergies or Medical Conditions:
- Special Instructions:
Employee Declaration
I confirm that the above emergency contact information is accurate and I will promptly inform SayPro of any future changes.
Employee Signature: Date:
HR Use Only
Received By: Date Received: Comments: -
SayPro Documentation of coordination with SayPro external partners
SayPro
Documentation of Coordination with External Partners
Coordination Details
Date of Coordination: ____________________________ External Partner Organization: ____________________________ Contact Person(s): ____________________________ Contact Details (Phone/Email): ____________________________ SayPro Representative(s): ____________________________ Mode of Communication (e.g., email, meeting, call): ____________________________
Purpose of Coordination
Briefly describe the reason for coordination or collaboration.
Key Discussion Points / Agreed Actions
Topic/Issue Discussed Details/Decisions Made Responsible Party Deadline/Follow-up Date
Challenges or Concerns Raised
Issue/Concern Impact Proposed Resolution Responsible Party Status
Next Steps / Future Coordination Plans
Confirmation
SayPro Representative Name Signature Date External Partner Representative Name Signature Date -
SayPro Completion of SayPro’s Continuity Risk Scorecard
SayPro
Continuity Risk Scorecard Completion
Completed By:
Name: Department: Role: Date:
Risk Assessment Summary
Risk Category Description of Risk Likelihood (Low/Med/High) Impact (Low/Med/High) Risk Rating (L/M/H) Mitigation Measures Status (Open/Closed) Operational Disruption IT/System Failure Human Resource Risk Supply Chain Interruption Natural Disaster Security Breach Regulatory/Compliance Risk Other (Specify)
Overall Risk Rating
Total Risks Identified: _______________________ Highest Risk Rating: _______________________ Key Mitigation Priorities: _________________________________________________________
Comments / Recommendations
Approval
Assessed By: Signature: Date: Reviewed By (Manager/COO): Signature: Date: -
SayPro Confirmation of 100% staff awareness on continuity roles
SayPro
Confirmation of 100% Staff Awareness on Continuity Roles
Purpose
This document certifies that all SayPro staff have been informed, trained, and are fully aware of their roles and responsibilities within SayPro’s Business Continuity Plan.
Confirmation Statement
We, the undersigned, hereby confirm that all employees within our respective departments have received the necessary communication, training, and documentation to understand their business continuity roles and are prepared to execute them effectively.
Departmental Confirmation
Department Manager/Supervisor Name Date of Awareness Training Confirmation Signature
Overall Verification
Name Position Signature Date
Additional Notes
Prepared By: ___________________________
Date: ___________________________