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Author: Mapaseka Matabane
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button ๐

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SayPro External Market Analysis Report
SayPro External Market Analysis Report
Report Type: External Market Conditions & Competitive Landscape
Focus: Opportunities and Threats
Department: SayPro Research Royalty โ Economic Impact Studies Research Office
Month: May 2025
Reference: SCRR-19
1. Executive Summary
- Snapshot of market trends, competitor activity, and key emerging risks
- Identification of potential opportunities SayPro can pursue
- Summary of threats that may impact SayProโs strategic trajectory
2. Methodology
- Data sources (e.g., government reports, competitor websites, industry benchmarks, economic forecasts)
- Tools used (e.g., PESTLE analysis, competitive matrix)
- Scope of review (e.g., national nonprofit sector, social impact organisations, regional trends)
3. Macro Environment Overview (PESTLE)
Factor Observations Impact on SayPro Political Changes in national funding priorities for youth programs Potential funding opportunities Economic High inflation impacting donor contributions Threat to long-term funding Social Rising demand for inclusive economic development Opportunity for broader partnerships Technological Increase in AI-driven data analysis tools for research Improve research efficiency Legal New data protection regulations in South Africa Risk of compliance issues Environmental Focus on green economy programs Align with sustainability trends
4. Competitor Benchmarking Matrix
Competitor Key Focus Areas Strengths Weaknesses Relevance to SayPro NGO A (Youth Forward SA) Youth employment & upskilling Strong corporate partnerships Limited research capacity Overlapping funding streams NGO B (SA Impact Hub) Entrepreneurship development Innovation labs, global donor network Less focus on legislative advocacy Possible collaborator or rival NGO C (Women in Progress) Gender equity, rural development Strong grassroots presence Narrow focus may limit scalability Complementary focus for partnerships
5. Emerging Opportunities
- National treasury call for community economic research proposals (Q3 2025)
- Growing international interest in socio-economic equity in Southern Africa
- Demand for culturally adaptive impact measurement frameworks
- Corporate ESG partnerships looking for credible research collaborators
6. Identified Threats
- Increasing competition for government tenders in impact research
- Risk of donor fatigue in oversaturated social sectors
- New data security regulations affecting online research access
- Shifts in global funding away from long-term studies to rapid-impact initiatives
7. Strategic Recommendations
- Position SayPro as a research leader in culturally grounded, high-integrity studies
- Monitor shifts in donor priorities and adjust proposal strategies accordingly
- Build partnerships with NGOs that have complementary, not competing, strengths
- Invest in tech tools to enhance research scalability and security compliance
8. Appendices
- Competitor fact sheets
- Market trend graphs
- Reference links and citations (hosted on www.saypro.online)
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SayPro Internal Performance Review Report
SayPro Internal Performance Review Report
Report Type: Internal Performance Review
Focus: Strengths and Weaknesses
Department: SayPro Research Royalty โ Economic Impact Studies Research Office
Month: May 2025
Reference: SCRR-19
1. Executive Summary
- Overview of key internal performance findings
- Highlights of strengths and areas requiring improvement
- Summary of implications for strategic planning
2. Methodology
- Sources of internal data (e.g., project tracking dashboards, team KPIs, internal audits)
- Review period (e.g., JanuaryโApril 2025)
- Data validation and stakeholder interviews (if applicable)
3. Performance Metrics Overview
Metric Area Indicator Target Current Value Status (โ/โ) Notes Project Completion Rate % of projects completed on time 90% 82% โ Delays due to late data inputs Budget Adherence % adherence to allocated budget 95% 96% โ Good cost management Team Productivity Deliverables per staff per month 12 10 โ Improve task delegation Data Accuracy % error-free entries in research datasets 98% 97% โ Minor inconsistencies Stakeholder Satisfaction Survey score out of 5 4.5 4.7 โ Strong communication performance Internal Training Uptake % of staff completing training modules 85% 79% โ Need for better follow-up Documentation Compliance % of projects with full records and archives 100% 90% โ Archiving procedures under review
4. Key Strengths Identified
- Strong stakeholder engagement and trust
- High budget discipline and financial oversight
- Commitment to strategic alignment and research relevance
5. Key Weaknesses Identified
- Inconsistent project documentation and archiving
- Slower-than-expected project completion
- Need for improved team workload balancing and training uptake
6. Recommendations
- Introduce stricter internal deadlines and accountability frameworks
- Automate performance tracking with dashboards and alerts
- Establish quarterly internal training check-ins
- Launch internal review audits every six months
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SayPro SWOT Analysis Framework Template
SayPro Monthly May SCRR-19: SWOT Analysis Report Framework
Initiative Title:
SayPro Monthly May SCRR-19 โ SWOT Analysis of Economic Impact StudiesOffice:
SayPro Research Royalty โ Economic Impact Studies Research OfficePurpose:
To evaluate SayProโs strengths, weaknesses, opportunities, and threats as they relate to ongoing projects and long-term strategic direction, using insights from Economic Impact Studies.
๐ Report Structure
1. Executive Summary
- Brief overview of key SWOT findings
- Summary of strategic implications and priority actions
2. Introduction
- Objective of the report
- Relevance to SayProโs strategic goals
- Description of methodology used (e.g., stakeholder interviews, data review, survey inputs)
3. SWOT Analysis Framework
Use the following template format for structured data entry:
Category Details Strengths Internal attributes and resources that support success (e.g., strong partnerships, skilled research team, effective branding strategies) Weaknesses Internal limitations that may hinder progress (e.g., lack of data infrastructure, limited funding continuity) Opportunities External factors that SayPro can leverage (e.g., government funding windows, international collaboration opportunities, growing interest in socio-economic equity) Threats External challenges or risks (e.g., policy shifts, competition for grants, economic instability) 4. Key Themes Emerging from the Analysis
- Common patterns or categories (e.g., financial, operational, political, community engagement)
- How these themes affect current projects
5. Strategic Recommendations
- Actions to strengthen identified weaknesses
- Opportunities to pursue
- Risk mitigation strategies
- Alignment with SayProโs broader mission and 2025 strategy
6. Appendices
- Raw data or inputs from interviews/surveys
- Links to SayPro internal documents or research housed on www.saypro.online
โ Action Items
- Upload SWOT Analysis Framework Template to SayPro website
- Coordinate with departments for data input (deadline: mid-May)
- Compile and finalize report for internal circulation by end of May
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SayPro Meeting Minutes Template
DEI Compliance Meeting Minutes Template
Meeting Title: Diversity, Equity & Inclusion (DEI) Compliance Committee Meeting
Date: [Insert Date]
Time: [Insert Start Time] โ [Insert End Time]
Location: [Insert Physical or Virtual Location]
Facilitator/Chairperson: [Insert Name]
Minute Taker: [Insert Name]Biddeford Civic Portal+1Cloudinary+1Nonprofit Support Program+2Fedora Project Docs+2Northeastern State University+2
1. Attendance
- Present Members:
- [Name, Title]
- [Name, Title]
- [Name, Title]
- Apologies:
- [Name, Title]
- [Name, Title]
- Guests/Observers:
- [Name, Title]
- [Name, Title]Home Care Office+2Cloudinary+2Norwest+2
2. Meeting Agenda
- Welcome and Opening Remarks
- Review and Approval of Previous Meeting Minutes
- Updates on DEI Regulatory Compliance
- Review of DEI Initiatives and Programs
- Discussion on Compliance Challenges and Solutions
- Action Items and Responsibilities
- Next Steps and Meeting Schedule
- Closing RemarksCompliance Cosmos+3Biddeford Civic Portal+3Granicus+3iBabsNonprofit Support ProgramOnBoard
3. Detailed Discussion Points
3.1 Welcome and Opening Remarks
The Chairperson welcomed attendees and emphasized the importance of ongoing compliance with DEI regulations.
3.2 Review and Approval of Previous Meeting Minutes
The minutes from the previous meeting held on [Insert Date] were reviewed.
- Decision: Approved/Amended as follows: [Insert Amendments]
3.3 Updates on DEI Regulatory Compliance
- Employment Equity Act (EEA):
[Insert updates on compliance status, reporting deadlines, and any changes in legislation.]Granicus+5Northeastern State University+5Nonprofit Support Program+5 - Protection of Personal Information Act (POPIA):
[Insert updates on data protection measures, training sessions conducted, and any breaches reported.] - Broad-Based Black Economic Empowerment (B-BBEE):
[Insert updates on B-BBEE scorecard status, initiatives undertaken to improve scores, and upcoming verification dates.]
3.4 Review of DEI Initiatives and Programs
- Initiative 1: [Insert Name]
- Objective: [Insert Objective]
- Progress: [Insert Progress Details]
- Challenges: [Insert Challenges Faced]iBabsFedora Project Docs+10Board of Visitors+10iBabs+10
- Initiative 2: [Insert Name]
- Objective: [Insert Objective]
- Progress: [Insert Progress Details]
- Challenges: [Insert Challenges Faced]Home Care Office+14Department of Human Services+14Northeastern State University+14
3.5 Discussion on Compliance Challenges and Solutions
- Challenge: [Insert Description]
- Discussion: [Insert Summary of Discussion]
- Proposed Solution: [Insert Proposed Solution]
- Responsible Party: [Insert Name/Department]
4. Action Items and Responsibilities
Action Item Responsible Party Deadline Status [Insert Action Item] [Insert Name/Department] [Insert Date] [Not Started/In Progress/Completed] [Insert Action Item] [Insert Name/Department] [Insert Date] [Not Started/In Progress/Completed]
5. Next Steps and Meeting Schedule
- Next Meeting Date: [Insert Date]
- Agenda for Next Meeting: [Insert Preliminary Agenda Items]
- Preparation Required: [Insert Any Documents or Reports to be Prepared]
6. Closing Remarks
The Chairperson thanked all attendees for their contributions and reiterated the organization’s commitment to DEI compliance and continuous improvement.
Document Prepared By: [Insert Name]
Date: [Insert Date]Approved By: [Insert Name]
Date: [Insert Date] - Present Members:
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SayPro DEI Training Module Template
DEI Training Module Template: Regulatory Compliance Focus
1. Module Title
- Example: โUnderstanding DEI Regulatory Compliance in South Africaโ
2. Learning Objectives
By the end of this module, participants will be able to:
- Identify key South African DEI-related legislation, including:
- Employment Equity Amendment Act (EEAA)
- Protection of Personal Information Act (POPIA)
- Broad-Based Black Economic Empowerment (B-BBEE) Act
- Understand the implications of these laws on workplace practices.
- Recognize the organization’s DEI policies and their alignment with legal requirements.
- Apply best practices to ensure compliance in daily operations.
3. Target Audience
- All employees, with specialized sessions for:
- Human Resources personnel
- Management and leadership teams
- Compliance officers360LearningDiversio+5about.citiprogram.org+5demo.jjkellertraining.com+5
4. Module Duration
- Total Time: 2 hours
- Lecture: 1 hour
- Interactive Activities: 30 minutes
- Assessment: 30 minutes
5. Content Outline
a. Introduction to DEI and Its Importance
- Definition of Diversity, Equity, and Inclusion
- Benefits of DEI in the workplace
- Overview of South Africa’s commitment to DEIHSI+2demo.jjkellertraining.com+2Employers Council+2
b. Overview of Relevant Legislation
- Employment Equity Amendment Act (EEAA)
- Purpose and scope
- Employer obligations
- Reporting requirements
- Protection of Personal Information Act (POPIA)
- Principles of data protection
- Employee rights and employer responsibilities
- Compliance strategiesEmployers Council
- Broad-Based Black Economic Empowerment (B-BBEE) Act
- Objectives and key elements
- Impact on business operations
- Strategies for compliance
c. Organizational DEI Policies
- Review of SayPro’s DEI policies
- Alignment with national legislation
- Roles and responsibilities of employees
d. Best Practices for Compliance
- Implementing inclusive hiring practices
- Ensuring equitable promotion and compensation
- Maintaining data privacy and protection
- Fostering an inclusive workplace culture
6. Interactive Activities
- Case Studies: Analyze scenarios related to DEI compliance and discuss appropriate responses.
- Group Discussions: Share experiences and strategies for promoting DEI.
- Role-Playing: Simulate situations to practice inclusive behaviors and decision-making.AIHR+4HSI+4lrn.com+4
7. Assessment
- Quiz: Multiple-choice questions covering key concepts and legislation.
- Short Answer: Reflective questions on applying DEI principles in the workplace.
8. Resources and References
- Links to full texts of relevant legislation.
- Access to SayPro’s DEI policy documents.
- Contact information for internal DEI officers and compliance personnel.
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SayPro DEI Action Plan Template
DEI Corrective Action Plan Template
1. Identification of Compliance Gaps
Area of Non-Compliance Description Regulatory Reference Date Identified Employment Equity Targets Underrepresentation of designated groups in senior management roles. Employment Equity Amendment Act [Insert Date] POPIA Data Protection Incomplete data inventory and lack of data protection policies. Protection of Personal Information Act [Insert Date]
2. Root Cause Analysis
Non-Compliance Area Root Cause Evidence Employment Equity Targets Inadequate recruitment strategies targeting designated groups. Recruitment data analysis; demographic breakdown of senior roles. POPIA Data Protection Lack of awareness and training on data protection requirements. Training records; audit findings.
3. Corrective Actions
Non-Compliance Area Corrective Action Responsible Party Timeline Resources Needed Employment Equity Targets Implement targeted recruitment campaigns; establish mentorship programs for designated groups. HR Department 6 months Budget for recruitment; mentorship program framework. POPIA Data Protection Conduct staff training on POPIA; develop and implement data protection policies. IT and HR Departments 3 months Training materials; policy development resources.
4. Preventative Measures
Non-Compliance Area Preventative Measure Responsible Party Implementation Date Employment Equity Targets Regular review of recruitment strategies; establishment of diversity hiring goals. HR Department [Insert Date] POPIA Data Protection Annual refresher training on data protection; regular audits of data handling practices. IT Department [Insert Date]
5. Monitoring and Evaluation
Non-Compliance Area Monitoring Method Frequency Evaluation Criteria Employment Equity Targets Review of recruitment and promotion data; employee surveys. Quarterly Achievement of diversity targets; employee satisfaction levels. POPIA Data Protection Audit of data handling practices; feedback from staff training sessions. Bi-Annually Compliance with data protection policies; staff awareness levels.
6. Sign-Off
Name Position Signature Date [Mmapaseka] [Research Specialist ] [MP] [07/05/25]
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SayPro Regulatory Compliance Checklist
Employment Equity Amendment Act (EEAA) Compliance
- Sector-Specific Targets: Ensure compliance with industry-specific representation targets for Black individuals, women, and persons with disabilities in skilled and senior roles.Reuters+2Reuters+2AP News+2
- Employment Equity Plan:
- Develop a 5-year plan (2025โ2030) outlining objectives, affirmative action measures, and timetables.
- Assign senior management responsibility for implementation.
- Consultation Process: Engage with employees or their representatives, ensuring representation from all occupational levels and designated groups.
- Annual Reporting: Submit annual reports to the Department of Employment and Labour detailing progress towards EE targets.
- Compliance Certificate: Apply for the Employment Equity Compliance Certificate after submitting the annual report.
2. Protection of Personal Information Act (POPIA) Compliance
- Information Officer Appointment: Designate an Information Officer responsible for ensuring compliance with POPIA.
- Data Inventory: Conduct a comprehensive inventory of personal information processed by the organization.
- Data Protection Policies:
- Develop and implement policies to safeguard personal information.
- Ensure policies are communicated to all employees and relevant stakeholders.
- Data Subject Rights:
- Establish procedures to facilitate data subjects’ rights, including access, correction, and deletion of personal information.
- Consent Management:
- Obtain explicit consent from data subjects before processing their personal information.
- Third-Party Contracts:
- Ensure contracts with third parties processing personal information include POPIA-compliant clauses.
- Data Breach Response Plan:
- Develop and implement a plan to respond to data breaches, including notification procedures.
- Training and Awareness:
- Conduct regular training for employees on POPIA compliance and data protection practices.
- Regular Audits:
- Perform regular audits to assess compliance with POPIA and identify areas for improvement.ftp.aeciworld-online.com+1Usercentrics+1
3. Broad-Based Black Economic Empowerment (B-BBEE) Compliance
- B-BBEE Scorecard: Evaluate and improve your company’s B-BBEE scorecard, focusing on areas such as ownership, management control, skills development, and enterprise development.
- Verification: Engage with a SANAS-accredited verification agency to assess and verify your B-BBEE status.
- Reporting: Submit B-BBEE compliance reports to relevant authorities and stakeholders as required.
4. Other Relevant Legislation
- Companies Act Compliance:
- Ensure adherence to the Companies Act, including proper registration, annual returns, and maintenance of accurate records.
- Tax Compliance:
- Appoint a Public Officer as required by the Tax Administration Act.
- Ensure compliance with Value-Added Tax (VAT) regulations and other tax obligations.LinkedIn
๐ Quarterly Compliance Timeline
Month Activity January Review and update Employment Equity Plan; appoint Information Officer. February Conduct data inventory; develop data protection policies. March Engage in consultation process; implement consent management procedures. April Submit annual EE report; conduct training on POPIA compliance. May Apply for Employment Equity Compliance Certificate; perform data breach response drill. June Evaluate and improve B-BBEE scorecard; engage with verification agency. July Submit B-BBEE compliance reports; review Companies Act compliance. August Ensure tax compliance; appoint Public Officer if not already done. September Review and update Employment Equity Plan; conduct training on DEI topics. October Evaluate and improve B-BBEE scorecard; engage with verification agency. November Submit annual EE report; conduct training on POPIA compliance. December Review tax compliance; prepare for annual returns. -
SayPro DEI Compliance Report Template
SayPro Monthly DEI Compliance Report Template
1. Report Overview
- Reporting Period: [Insert Month and Year]
- Prepared by: [Insert Name/Department]
- Date of Submission: [Insert Date]www.hoganlovells.com+10Senior Executive+10Diversio+10City of Philadelphia+9HR Solutions+9HR Addict Newsletter+9
2. Executive Summary
Provide a brief overview of the month’s DEI activities, highlighting key achievements, challenges, and areas requiring attention.
3. Regulatory Compliance Status
Regulation Compliance Status Actions Taken Next Steps Employment Equity Amendment Act (EEAA) Compliant Updated EE Plan submitted; annual report filed Monitor implementation of new targets Protection of Personal Information Act (POPIA) Partially Compliant Information Officer appointed; data inventory initiated Finalize data protection policies; complete data inventory
4. DEI Metrics and Analysis
Metric Target Actual Variance Analysis Representation of Designated Groups in Leadership 30% 25% -5% Underrepresentation persists; targeted recruitment needed Employee Participation in DEI Training 100% 85% -15% Some departments lagging; additional sessions scheduled
5. Training and Development
- Training Sessions Conducted: [Insert Number]
- Topics Covered: [List Topics]
- Employee Feedback: [Summarize Feedback]
- Upcoming Training Plans: [Outline Plans]Xenia Workforce Platform+5HiBob+5HR Solutions+5Diversio+4City of Philadelphia+4HiBob+4Senior Executive+4www.hoganlovells.com+4HR Solutions+4
6. Employee Resource Groups (ERGs) and Inclusion Initiatives
- Active ERGs: [List ERGs]
- Participation Rates: [Insert Data]
- Initiatives Implemented: [Describe Initiatives]
- Feedback and Outcomes: [Summarize Feedback and Outcomes]BDC.ca+5HR Solutions+5Diversio+5
7. Challenges and Areas for Improvement
Identify any challenges faced during the reporting period and propose strategies for improvement.
8. Action Plan for Next Reporting Period
Action Item Responsible Party Deadline Status Finalize data protection policies IT Department [Insert Date] In Progress Increase DEI training participation HR Department [Insert Date] Planned
9. Sign-Off
- DEI Officer: [Insert Name]
- Signature: [Insert Signature]
- Date: [Insert Date]AIHR+1Diversio+1
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SayPro Training Evaluation Forms
DEI Training Evaluation Form
Participant Information
- Name (Optional): ___________________________
- Department: _______________________________
- Date of Training: ___________________________
1. Training Content
- Clarity and Relevance
- The training objectives were clearly defined.
- The content was relevant to my role and responsibilities.
- Engagement and Interaction
- The training materials (slides, videos, etc.) were engaging.
- Opportunities for interaction (discussions, Q&A) were sufficient.
2. Trainer Effectiveness
- Knowledge and Expertise
- The trainer demonstrated a strong understanding of DEI topics.
- The trainer effectively answered questions and facilitated discussions.
- Presentation Skills
- The trainer communicated clearly and confidently.
- The pace of the training was appropriate.
3. Training Delivery
- Format and Accessibility
- The training format (in-person/virtual) was accessible and convenient.
- Technical aspects (audio, visuals, platform) functioned smoothly.
- Duration and Timing
- The duration of the training was appropriate.
- The training was scheduled at a convenient time.
4. Impact on Understanding
- Knowledge Acquisition
- I gained a better understanding of DEI concepts and their importance.
- I am more aware of unconscious biases and how to address them.
- Application to Role
- I feel equipped to apply DEI principles in my daily work.
- I understand my role in promoting an inclusive workplace.
5. Overall Satisfaction
- Overall Experience
- I am satisfied with the overall quality of the training.
- I would recommend this training to my colleagues.
6. Open-Ended Feedback
- Strengths
- What aspects of the training did you find most beneficial?
- What did you appreciate about the trainer’s approach?
- Areas for Improvement
- What topics or areas do you feel need more focus or clarification?
- How can the training be improved for future sessions?
Completion Instructions
- Please submit this form to the HR department by [insert deadline].
- Your feedback is invaluable in enhancing our DEI training programs.
Implementation Tips
- Anonymity: Ensure that participants can submit evaluations anonymously to encourage honest feedback.
- Follow-Up: Review the feedback promptly and address any common concerns or suggestions for improvement.
- Action Plans: Develop action plans based on feedback to continuously improve DEI training effectiveness.
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SayPro Compliance Checklist
DEI Compliance Checklist for Q2 2025
1. Employment Equity Amendment Act (EEAA) Compliance
- Sectoral Numerical Targets: Verify that your employment equity plan aligns with the sector-specific targets set by the Minister of Employment and Labour.
- Employment Equity Plan (EE Plan):
- Develop a 5-year EE Plan starting 1 September 2025, ending 31 August 2030.
- Include annual objectives, affirmative action measures, timetables, and internal dispute resolution procedures.
- Assign senior management responsibility for implementation and monitoring.eecms.co.zaWikipedia
- Consultation Process:
- Engage with employees or their representatives, ensuring representation from all occupational levels and designated groups.
- Consult with trade unions where applicable.eecms.co.za
- Workforce Analysis:
- Conduct an analysis of employment policies, practices, procedures, and the working environment to identify barriers affecting designated groups.
- Prepare a workforce profile to determine the extent of under-representation.eecms.co.za+1Wikipedia+1
- Employment Equity Reporting:
- Submit annual reports to the Department of Employment and Labour, detailing progress towards EE targets.
- Ensure reports are submitted by the prescribed deadline.
- Compliance Certificate:
- Apply for the Employment Equity Compliance Certificate after submitting the annual report.
- Ensure the certificate is valid for 12 months and is renewed accordingly.Financial Institutions Legal Snapshot
2. Protection of Personal Information Act (POPIA) Compliance
- Information Officer Appointment: Designate an Information Officer responsible for ensuring compliance with POPIA.Securiti+5Scytale+5solidsystems.co.za+5
- Data Inventory: Conduct a comprehensive inventory of personal information processed by the organization.
- Data Protection Policies:
- Develop and implement policies to safeguard personal information.
- Ensure policies are communicated to all employees and relevant stakeholders.
- Data Subject Rights:
- Establish procedures to facilitate data subjects’ rights, including access, correction, and deletion of personal information.
- Consent Management:
- Obtain explicit consent from data subjects before processing their personal information.
- Third-Party Contracts:
- Ensure contracts with third parties processing personal information include POPIA-compliant clauses.Global Compliance News
- Data Breach Response Plan:
- Develop and implement a plan to respond to data breaches, including notification procedures.
- Training and Awareness:
- Conduct regular training for employees on POPIA compliance and data protection practices.Scytale
- Regular Audits:
- Perform regular audits to assess compliance with POPIA and identify areas for improvement.solidsystems.co.za+1Usercentrics+1
๐ Quarterly Timeline
Month Activity May Review and update Employment Equity Plan; appoint Information Officer. June Conduct workforce analysis; develop data protection policies. July Engage in consultation process; implement consent management procedures. August Submit annual EE report; conduct training on POPIA compliance. September Apply for Employment Equity Compliance Certificate; perform data breach response drill.