Author: Mmathabo Thabz

Updating and maintaining the XML sitemaps is a crucial aspect of technical SEO, as sitemaps act as a roadmap for search engine crawlers to efficiently discover and index all the important pages of the website. This responsibility ensures that search engines understand the website’s structure and prioritize indexing the right content. Here’s a detailed breakdown of this responsibility:

1. Ensure Correct Sitemap Formatting

• XML Syntax Compliance: Ensure that the XML sitemaps follow the correct syntax as outlined by search engines like Google, Bing, and other major crawlers. This includes ensuring that the tags are properly nested, well-formed, and do not contain errors.
• Tagging Guidelines: Each URL in the sitemap should be tagged correctly with essential attributes such as:
  • <loc>: The URL of the page.
  • <lastmod>: The last modified date of the page, helping crawlers understand when content was last updated.
  • <changefreq>: The frequency of changes to a page, helping search engines prioritize crawling more frequently updated content.
  • <priority>: A value (between 0.0 and 1.0) to indicate the relative priority of a page, influencing how often it should be crawled in relation to other pages on the site.
• Multiple Sitemaps: For large websites with hundreds or thousands of pages, break the sitemap into smaller, more manageable files. Use a sitemap index file to link to multiple individual sitemaps if needed.

2. Reflect All Important Pages in the Sitemap

• Inclusion of Key Pages: Ensure all important pages are included in the sitemap, including product pages, blog posts, category pages, and other significant content that should be indexed. This also includes ensuring that dynamic URLs, user-generated content, and any pages that are crucial for SEO are reflected.
• Remove Low-Value or Duplicate Pages: Pages with low SEO value, such as “thank you” or “thank you for subscribing” pages, should be excluded from the sitemap to avoid unnecessary indexing. Similarly, duplicate content or pages already blocked by robots.txt should not be included.
• Paginated and Canonical URLs: Ensure that paginated content (like product listings or blog archives) is correctly reflected, using canonical tags if necessary to prevent duplicate content issues. Only the canonical version of a page should be included to guide search engines to the correct version.

3. Keep Sitemaps Up-to-Date

• Regular Updates: The sitemap must be updated whenever new pages are added to the site or when content is significantly changed or deleted. This ensures that search engines are always aware of the most current state of the website.
• Remove Obsolete URLs: When pages are removed or archived, ensure they are also removed from the sitemap. Keeping outdated pages in the sitemap can mislead search engines, causing issues with indexing or the crawling of unnecessary content.
• Link to Sitemap from Robots.txt: Regularly check and ensure the robots.txt file contains the correct reference to the sitemap location so search engines can find and crawl it easily. This typically appears as: plaintextCopySitemap: https://www.example.com/sitemap.xml

4. Monitor Sitemap Health and Address Issues

• Check for Errors: Continuously monitor the sitemap for any errors or issues, such as broken links, pages that return 404 errors, or any issues that might prevent proper crawling and indexing.
• Google Search Console: Use Google Search Console to check the status of the sitemap submission. This tool can provide valuable insights, such as whether the sitemap is being crawled successfully, if there are any URL errors, or if any URLs have been excluded due to noindex tags or canonicalization.
• Resolve Crawl Errors: If there are errors in the sitemap, address them immediately. Errors might include unreachable URLs, incorrect links, or sitemaps that exceed size limits.

5. Handle Large Websites and Dynamic Content

• Handling URL Limits: The XML sitemap file is limited to 50,000 URLs per file (according to Google’s guidelines). If the website exceeds this number, create multiple sitemap files and link them using a sitemap index file to ensure all URLs are included.
• Handling Dynamic Content: Ensure that dynamically generated URLs, such as product pages, category pages, or session-based URLs, are either included appropriately or excluded if they don’t provide value. If the website is based on dynamic content (e.g., filters or pagination), ensure that URLs are managed to avoid being indexed as duplicates.

6. Leverage Sitemap Submission to Search Engines

• Submit to Search Engines: After ensuring the sitemap is updated and correctly formatted, submit the sitemap to major search engines through tools like Google Search Console and Bing Webmaster Tools to help them discover and crawl the site.
• Track Indexing Status: Regularly check the indexing status of submitted sitemaps. If certain pages are not getting indexed or there are crawl errors, take necessary actions to fix the issues.

7. Maintain Separate Sitemaps for Mobile and Desktop Versions

• Mobile Sitemap: If the site has a separate mobile version (m-dot URLs), consider creating a separate mobile sitemap to improve the crawling process for mobile-first indexing.
• Mobile-First Indexing: With Google’s mobile-first indexing, it is crucial to ensure that the mobile version of the site is fully represented in the sitemap, and that it includes the most up-to-date and mobile-friendly URLs.

8. Implement Video and Image Sitemaps (If Applicable)

• Image Sitemaps: If the website contains a lot of images, create a dedicated image sitemap to help search engines discover and index images, which may otherwise not be properly crawled.
• Video Sitemaps: For sites with rich video content, create and update video sitemaps to help search engines better understand and index video content, providing a better chance for these videos to appear in search results.

By consistently updating and maintaining sitemaps, the website can ensure that search engines have accurate and up-to-date information, leading to improved crawlability, indexing, and ultimately better organic search visibility. This task requires regular attention and adjustment to keep pace with changes in site structure, content, and search engine algorithms.

To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs
Kgotso a ebe le lena

Please receive submission of my Monthly Report

Mmathabo Maleto|Marketing officer

*Filled QCTO Document
*Had an new year welcome session with all Marketing colleagues
*SayPro Marketing Fundraising, Sponsorships, Donations and Crowdfunding.

• Gathered colleagues Birthday Dates.

SayPro Marketing Fundraising, Sponsorships, Donations and Crowdfunding

• Conducted an interview.
• SayPro Marketing Quarterly Data Management and Analytics Management.
• SayPro Marketing Quarterly Strategic Planning Management.
• Contacted Previous University Candidate.
• Had a briefing session with Employees.

• Contacted NPO’s & NGO’s
• Submitted A Report to Mr Nkiwane regarding the contact made with the NPO and NGO

• Contacted Candidates for interview
• Sent out interview invitation email

• Conducted Interviews
• Wrote Interview Feedback
• Assisted Mr Skhuza with Scanning documents

• SCMR SayPro advertising strategic plan and 12 months calendar of events.
• Charity SCMR: 1000 FAQs how to fundraise on SayPro .
• charity SCMR: 1000 Fundraising guidelinelines topics.
• SCMR send me a strategic plan and 12 months calendar of activities and events for SayPro Fundraising.
• LINKS
• https://en.saypro.online/activity-2/?status/145-145-1736852662/
• https://en.saypro.online/activity-2/?status/145-145-1736851745/
• https://en.saypro.online/activity-2/?status/145-145-1736851647/
• https://en.saypro.online/activity-2/?status/145-145-1736851527/
• https://en.saypro.online/activity-2/?status/145-145-1736851353/
• https://en.saypro.online/activity-2/?status/145-145-1736851176/
• https://en.saypro.online/activity-2/?status/145-145-1736850943/
• https://en.saypro.online/activity-2/?status/145-145-1736848426/
• https://en.saypro.online/activity-2/?status/145-145-1736847272/
• https://en.saypro.online/activity-2/?status/145-145-1736848198/
• https://en.saypro.online/activity-2/?status/145-145-1736847601/
• https://en.saypro.online/activity-2/?status/145-145-1736847109/
• https://en.saypro.online/activity-2/?status/145-145-1736857959/

*https://en.saypro.online/activity-2/?status/145-145-1736857959/
*Final document CV’s

• Difficulties with posting on the SayPro Charity website
  *when publishing” “0” keept appearing every time I try to publish
• Assisted with City of Captown documents (Cv)

when publishing” “0” keept appearing every time I try to publish
*Assisted with City of Captown documents (Cv)

• Assisted with filling Cv for City of Captown Project

*https://charity.saypro.online/index.php/2025/01/22/saypro-strategic-plan-and-12-months-calendar-of-activities-and-events-for-saypro-fundraising/

*Printed documents.
*https://charity.saypro.online/?p=138143&preview=true
*https://charity.saypro.online/index.php/2025/01/23/saypro-100-email-campaign-subject-lines-to-boost-engagement-in-a-january-fundraising-drive-for-saypro/
*https://charity.saypro.online/index.php/2025/01/23/saypro-100-creative-content-ideas-to-encourage-donations-on-a-non-profit-website-in-january/
*https://charity.saypro.online/index.php/2025/01/23/saypro-1000-fundraising-guideline-topics/
*https://charity.saypro.online/index.php/2025/01/23/saypro-1000-mandela-day-campaign-list-mandela-day-campaign-ideas/

*Requested Assistance regarding
SCMR- Set up the fundraising page on the SayPro website, making it user-friendly, easy to navigate, and visually appealing.
*Requested for access on SayPro Charity and Fundraising Website
*Requested Report on previous dprojects
*https://charity.saypro.online/index.php/2025/01/24/saypro-campaign-strategy-and-plan-document/
*https://charity.saypro.online/index.php/2025/01/24/saypro-100-ways-to-engage-with-new-and-returning-donors-during-a-non-profits-fundraising-campaign-on-its-website/
*https://charity.saypro.online/index.php/2025/01/24/saypro-100-incentives-or-rewards-for-donors-who-contribute-to-a-fundraising-campaign-during-january/
*https://charity.saypro.online/index.php/2025/01/24/saypro-100-different-methods-for-promoting-a-fundraising-campaign-on-social-media-platforms/

Please receive submission of my Monthly Report

My message shall end here

Mmathabo Maleto | SCMR | SayPro