To the Chairperson of SayPro Royal Committee, all SayPro Royal Committee, all SayPro Royal Chiefs and all SayPro Human Capital

Please note that the 16:30 timeslot has been allocated for SayPro Spokesperson to return back with the feedback from the submissions, procedure reminders, tasks that needs urgent attention from the SayPro CEO Neftaly Malatjie

Unlike other SayPro Royal Chiefs.

SayPro Chief Executive Officer Neftaly Malatjie does not report to the SayPro Royal Board Committee.

Since the SayPro Royal Committee reports to the CEO Neftaly Malatjie.

My message shall end here

Neftaly Malatjie | CEO | SayPro

To the Chairperson and Deputy Chairperson of SayPro Royal Committee

SayPro Treasurer and Deputy Treasurer

SayPro Secretary and Deputy Secretary

SayPro Non-Executive Members

Kgotso a ebe le Lena

This time allocated to the SayPro Royal Committee should be used for reflection, amendments, reviews and to attend all that was sent by SayPro Spokesperson to the SayPro Royal Committee yesterday on 16:30 on behalf of SayPro Chief Executive Officer.

Once you resolve and attend to Queries remember to send them on SayPro Events through to Neftaly To Do List ensure that SayPro Spokesperson attends to them to avoid overloading of tasks.

Note that all SayPro Royal Chiefs must present themselves to the SayPro Royal Committee for submission of works.

SayPro Chief Executive Officer will not be part of this.

If they won’t attend they must inform you within 24 hours that they won’t be able to present and who they are delegating under them.

My message shall end here

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro Royal Committee, all SayPro Royal Committee, all SayPro Royal Chiefs and all SayPro Human Capital

Kgotso a ebe le lena.

Please extend my greetings to the SayPro Chief Development Officer who plays a major role in driving my philanthropic vision to transform and build solutions for communities in need.

The SayPro Chief Development Officer is expected to provide daily Reporting regarding the

• Daily Activities that happened at Neftaly Kingdom
• Daily Reporting in line with SayPro App events
• Status update on Pending Activities as per SayPro Calendar of Events

My message shall end here.

Neftaly Malatjie | CEO | SayPro

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SayPro Human Capital Work Integrated Learning (WIL) Management Procedure

Document Code: SayProP576
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: [Insert Date]
Next Review Date: [Insert Date, 6 months from today]

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1. SayPro CEO Neftaly Malatjie Speech on the Purpose of SayPro WIL Management Procedure SayProP576

The purpose of this procedure is to outline the management, coordination, and oversight of Work Integrated Learning (WIL) at SayPro. This ensures that students and participants placed under SayPro’s programs receive high-quality experiential learning aligned with academic outcomes and professional standards.

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2. Scope

This procedure applies to:

• SayPro WIL placements under TVET Colleges, Universities, and Training Institutions
• Internal SayPro departments, Officers, and Human Capital hosting WIL participants
• WIL Coordinators and academic partners
• Participants undergoing experiential learning, internships, or placements

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3. Definitions

• WIL (Work Integrated Learning): A structured academic program that integrates theory with practical work experience.
• Host Department: SayPro Royal department that provides a workplace for a WIL participant.
• WIL Coordinator: Officer responsible for facilitating, monitoring, and reporting on WIL activities.
• Mentor: SayPro Officer or Royal Director assigned to supervise the WIL participant.

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4. Objectives

• Facilitate structured learning through practical workplace exposure.
• Align WIL activities with academic curriculum and SayPro operational standards.
• Support youth employability, workplace readiness, and professional growth.
• Maintain compliance with institutional, SETA, and national skills regulations.

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5. Roles and Responsibilities

Role	Responsibilities
Chief Executive Officer	Approves partnerships, host agreements, and WIL policies.
Royal Directors	Allocate space, mentors, and tasks for WIL learners within their departments.
WIL Coordinators	Facilitate applications, reporting, monitoring, and liaison with academic institutions.
Mentors/Officers	Provide on-the-job guidance, performance evaluation, and feedback.
Human Capital	Ensure enrolment, documentation, contracts, and attendance tracking.

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SayProP576-6. Procedure

SayProP576-6-1 Application, Adverts and Onboarding

• SayProP576-6-1-1 Receive WIL request from student or institution.
• SayProP576-6-1-2 Verify academic eligibility and duration of placement.
• SayProP576-6-1-3 Complete and sign the SayPro WIL Agreement Form.
• SayProP576-6-1-4 Register participant in SayPro Human Capital systems.
• SayProP576-6-1-5 Assign a host department and mentor.
• SayProP576-6-1-6 SayPro WIL Adverts as per below

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SayProP576-1-6-1 SayPro Chief Marketing Royal

• SayProP576-6-1-6-1List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6-2 SayPro Chief Executive Royal

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6-3 SayPro Chief Strategic Partnership Royal

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6-4 SayPro Chief Technology Royal

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6-5 SayPro Chief Royal Committee

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6-6 SayPro Chief Research Royal

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6-7 SayPro Chief Operations Royal

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6-8 SayPro Chief Marketing Royal

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6-9 SayPro Chief Legal Royal

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6-10 SayPro Chief Learning and Monitoring Royal

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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SayProP576-1-6- SayPro Chief

• SayPro Volunteer Management TVET College WIL Internr SayProCSHC-1A10
• SayPro Volunteer Management University College WIL Internr SayProCSHC-1A11
• SayPro University Graduate Internship Management TVET College WIL Intern SayProCSHC-2A10
• SayPro University Graduate Internship Management University WIL Intern SayProCSHC-2A11

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SayProP576-1-6- SayPro Chief

• List the TVET and University WIL Positions with the Link to the Advert as per SayPro000-5

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6.2 Orientation

• Provide induction on SayPro values, policies, confidentiality, and expectations.
• Distribute WIL Logbook and Code of Conduct.

6.3 Placement and Supervision

• Participant is deployed within a Royal department.
• Weekly check-ins are held with mentors and WIL coordinators.
• Progress is logged and monitored through templates and checklists.

6.4 Evaluation and Reporting

• Mid-term and final evaluations are conducted.
• Academic supervisors are given access to progress reports if required.
• A completion certificate is issued at the end of the program.

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7. Documentation and Templates

• WIL Application Form
• WIL Induction Checklist
• SayPro WIL Agreement Template
• WIL Logbook Template
• Weekly Progress Review Form
• WIL Completion Certificate Template

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8. Compliance

SayPro adheres to the following guidelines:

• Skills Development Act, 1998
• Department of Higher Education & Training (DHET) WIL Framework
• SETA Learnership and WIL Compliance Regulations
• Quality Council for Trades and Occupations (QCTO) standards

Non-compliance with WIL procedures may result in dismissal of the participant or revocation of placement status.

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9. Frequently Asked Questions (FAQs)

Q1: How long can a WIL placement last at SayPro?
A1: Duration depends on institutional requirements but typically ranges from 3 to 12 months.

Q2: Is the WIL placement paid?
A2: It may be unpaid or stipended, depending on SayPro funding or the institution’s agreements.

Q3: What if a participant fails to comply with SayPro policies?
A3: Disciplinary measures will apply and may result in termination of the placement.

Q4: Can WIL participants be hired permanently?
A4: Yes, upon successful completion and based on vacancy availability and performance.

Q5: Who monitors the WIL participants’ work?
A5: Assigned SayPro Officers and Royal Directors serve as mentors and supervisors.

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