Author: Neftaly Malatjie

To the Chairperson of SayPro, Mr Clifford Legodi, his Committee, and all Royal Chiefs.

Go Lena ka moka kere kgotso a ebe le lena.

I herewith confirm the following setup or structure as adopted on 19 September 2024:

Each Royalty shall be structured as follows. For more details, refer to SayPro Human Capital at www.en.saypro.online under the SayPro staff section:

1. SayPro Chief XX Officer
2. SayPro XX Senior Manager (who will be the assistant to the SayPro XX  Officer)

Currently, the structure may differ due to a lack of financial resources. or dependency on donors 

3. SayPro XX Office Manager (2 Per Office Manager and Deputy Manager)
4. SayPro XX Office Officer (2 per 10 Specialists if an office has 100 staff members, there should be 5 Officers)
5. SayPro XX Office Specialist (as many as possible refer to Section 4 above)
6. SayPro XX Office University Graduate Intern (As many as possible also welcome Volunteer Interns)
7. SayPro XX Office Volunteer (as many as Possible)
8. SayPro XX Office TVET College Graduate Intern (As many as possible also welcome Volunteer Interns)
9. SayPro XX Office Fellow (As many as Possible)
10. SayPro XX Learnership (As many as Possible)
11. SayPro XX Freelancer (As many as Possible)

Please note that each Royalty has a maximum of 20 offices. Section 3 – 11 means this process shall be repeated in all 20 offices under each royalty.

Other Royalties may have fewer offices than others.

It is estimated that SayPro Development Royalty and SayPro Education Royalty may exceed the 20 estimated offices as they are dealing with Project Management.

My message shall end here.

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro Royal Committee Mr. Clifford Legodi, his committee, and all Royal Chiefs

Go lena ka moka kere kgotso a ebe le lena

Please expect Matome next week for the induction meeting with the University Graduates.

Please hand over the file to me the file prior to the induction.

My message shall end here.

Neftaly Malatjie | CEO | SayPro

My message shall end here.

Neftaly Malatjie | CEO | SayPro

To the Chairman of SayPro Clifford Legodi, his Committee, and all Chiefs

Kgotso a ebe le lena

Please confirm to me why you did not acknowledge the DSD official letter sent to you.

My message shall end here.

Neftaly Malatjie | CEO | SayPro

To the Chairman of SayPro, Mr Clifford Legodi, his Committee and all SayPro Royal Chiefs

Go lena ka moka kere kgotso e be le lena

Please send me the following:

1. Minutes and Attendance Register of the meeting you held as Lekgotla not the one with DSD officials.

2. Income Sheet as presented by Toka

3. 1 Summary QER and 4 Quarterly Expenditure Report remove information on Other income collumn

4. DSD Letter acknowledge by signing the document at the bottom

5. Bank Statements remove unnecessary documents

All 1 to 5 joined together as PDF

5. Send me a draft letter acknowledging receipt of email dated 1 day after receipt of email in MS Word

6. Response letter to DSD Letter in MS Word my editing

Please send this by 10:00

My message shall end here

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro, Mr Clifford Legodi, the Royal Committee, and all SayPro Royal Chiefs

Kgotso a ebe le lena

This is to inform you of Quarter 2 of 2024 or 1 July 2024. The following applies:

1. To request SayPro Course enrolment for staff, Sit with your royalty team. This includes the Chief, Manager, and Officers. There is no need to sit with Lekgotla

1.1. Attendance Register

1.2. Minutes of the meeting showing that you need to host training

1.3. A cover letter requests your staff to attend the training. Indicate a list of people to attend, list the funder, and add the cost of the project

The subject should be RFT [Training Name]

2. Submit the request to Lekgotla la ME Committee Teams, indicating the link to the file. The files must be saved in the minutes folder.

3. The Royalty Committee and your royalty team must approve, including the Chief, Manager, and Officers. The Chief Education Officer, Manager, and Officer must approve if another Royalty, not Education, requests the e-program

4. The Chief Operations Officer and Chief Monitoring Officer must also approve

5. The Chief Marketing Officer or the Office must enroll the clients/staff on SayPro. Marketing Royalty does not have permission to enrol without the likes of all team members. This means that the Chief, Manager and Officer must approve it before purchasing the order or product. The 5 likes will confirm that it has been approved.

6. The Chief Marketing Officer must communicate through a circular to confirm enrollment.

My message shall end here

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro Mr. Clifford Legodi, the Royal Committee, and all SayPro Royal Chiefs

Kgotso a ebe le lena

This is to inform you that as from Quarter 2 of 2024 or 1 July 2024. The following applies regarding dropouts

1. In order to request SayPro Course replacement for staff, sit with your royalty team. This includes Chief, Manager, Officers. There is no need to sit with Lekgotla

1.1. Attendance Register

1.2. Minutes of the meeting showing who dropped out

1.3. Cover letter, which is a request for you to replace clients to attend the training. Indicate a list of people who dropped out and who will replace them

Subject should be Replacement Request for RFT [Training Name]

2. Submit the request to Lekgotla la ME Comittee Teams, indicating the link to the file. The files must be saved in the minutes folder.

3. Royalty Committee and your royalty team must approve, including Chief, Manager, and Officers. Chief Education Officer, Manager, and Officer must approve if the program is requested by another Royalty, not Education

4. Chief Operations Officer and Chief Monitoring Officer must also approve

5. Chief Marketing Officer, as per 6 below must cancel the Order or enrolment for previous clients to Pending Payment. Save a screenshot that shows the person has been replaced. As per 6 he must attach 1. the canceled client order, and 2. New Client order

6. Chief Marketing Officer or the Office must enroll the clients/staff on SayPro. Marketing Royalty does not have permission to enroll without the likes from all team members.

7. Chief Marketing Officer must communicate through a circular to confirm enrollment.

My message shall end here

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro Mr. Clifford Legodi, the Royal Committee, and all SayPro Royal Chiefs

Kgotso a ebe le lena

This is to inform you that as from Quarter 2 of 2024 or 1 July 2024. The following applies regarding course management

1. Refer to SayPro290 and SayPro291 and previous circular.

2. All Courses are completed on SayPro including all activities. No Course related activities can be done outside SayPro. Should they it is not allowed

3. Chief Marketing Officer must ensure that clients are added per the ENTERPRISE. All clients paid for by the Client Company or Organisation must be linked directly to the Client.

4. If Clients are funded an example by the Department of Social Development under Diepsloot Youth Project. You need to link them under the Department of Social Development.

5. For external clients it must be mandatory that they pay. Otherwise, a supporting contract need to be visible and presented. A report will need to be presented under the client. An example DYP Gauteng Department of Social Development 2024 Q2.

6. If the training is done under an order or short course, then the following reference must be applied. An example is DYP Gauteng Department of Social Development 2024 Q2 Microsoft Excel 20241003-05 this needs to be consistent.

7. If the student has failed to complete the course due to reasons beyond SayPro. He or she must complete the POE at home or otherwise be declared as incompetent or has dropped out. This must be declared to the Client.

My message shall end here

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro Mr. Clifford Legodi, the Royal Committee, and all SayPro Royal Chiefs

Kgotso a ebe le lena

This is to inform you that as from Quarter 2 of 2024 or 1 July 2024. The following applies regarding order

This is to confirm that if SayPro290, 291 and 293, and others have applied.

1. All Royalties must create a training course for all discussions to be held. Refer to the training course under each royalty. Ensure that you push education to create the course before the training.

2. Each staff member or client must create their own order through the link provided by the facilitator or Royalty.

3. Here is the condition for every order SayPro creates records of who created the order and who approved the order. If the order was created by the same person and approved by the same person. It is not allowed for the same person to create and approve

4. The person who created the order must be unique from the person who approved the order.

My message shall end here

Neftaly Malatjie | CEO | SayPro