Author: Neftaly Malatjie

To the Chairperson of SayPro, Mr Clifford Legodi, his Committee, and all Royal Chiefs

Kgotso a ebe le lena

This is to inform you regarding the Royal Committee is a respected Committee, and it deserves all the respect as it can.

1. The secretary will do media interviews, videos, and communication with external inquiries. The request must be approved by me after the Royal Committee approval. The secretary has access to ask me should there be any queries or clarity seeking questions. I do have the right to follow up and request information from the secretary through the monitoring and evaluation chief. No interviews without my permission. SayPro Royal Chairperson will also be doing media. Refer to SayPro staff calendar of events.

2. Should any employee from Clients and Partners wants to meet the Royal Committee. They must do so in writing, and the request must be approved by me before the Royal Committee can respond to the enquires in writing

3. All staff and clients in Programmmes and Services have full access to the Royal Committee without permission request or appointment. Royal Committee will listen to them and attend to their queries immediately.

4. When there are visitors to the location where the Royal Committee is. You are not allowed to introduce the Royal Committee

5. External people such as donors, funders, sponsors, and paying clients like employees working for governments, other businesses, and organisations. Are not allowed to communicate with the Royal Committee. This is to ensure that the Royal Committee is fully respected.

6. You all pray to God. All praises go to him alone. Avoid praising people, donors, and funders. God is above all of them. Praise him all the time. Not people or companies or their money.

7. Should people travel anywhere or attend to anything without my approval or permission on the above? They shall be dismissed with immediate effect.

I and God we respect my Royal Committee, so should anyone.

My message shall end here.

Neftaly Malatjie | CEO | SayPro

To the Chairman of SayPro, Mr Clifford Legodi, his Committee, and the Royal Chiefs

Go lena ka moka kere kgotso a ebe le lena

This is to remind people that there is 21 Days Annual Leave for those working at the office. Or 1 and half day for rest per month.

The leave must be taken after 6 months of working with SayPro.

Record keeping should be done for those working at the offices. For those at home. It is not compulsory.

Those who will be working at night are entitled to resting during the day.

If you were working until midnight, you are allowed to sleep during the day. To ensure a rested body.

You may also opt to not go go to the office.

Those with tight deadlines are required to work even at night to meet the deadlines. They will replace those days after meeting their deadlines.

Those who will be working until midnight can start their day early or late or whichever works to ensure that they have enough time to rest.

Ensure that the SayPro Human Capital Policy references the information as per my circular..

Everyone must take a break except interns.

My message shall end here

Neftaly Malatjie | CEO | SayPro

Dear XX

Please do not come to the office. We will let you know when you can come to the office. 

Rest assured, the SayPro Royal Board will be in touch with you as soon as they are ready to meet with you.

Any query can be raised with the Diepsloot Youth Project Board PHYSICALLY at the address 6863 Peach Road, Diepsloot, 2189

Have a good day

Patricia Tsebe | Chief Research Officer | SayPro

07 October 2024 at 10:48

To the Chairperson of SayPro, Mr. Clifford Legodi, his committee and the Royal Committee

Kgotso a ebe le lena

I herewith inform you that I have received multiple complaints about interns, staff, Royal Committee Members and volunteers who are not cooperating with the Chiefs, Senior Managers and Officers when it comes to work, their attendance and performance.

Please follow this procedure from now on:

1. Serve them with 3 written warnings (not applicable to Royal Committee, Interns, learners, or Volunteers). Keep records, and do not delete emails. Do not use WhatsApp or Teams for this.
2. Interns, Royal Committee, and Volunteers: If you have attempted to communicate with them several times and they are not listening, terminate them with immediate effect.
3. Inform the Project Manager (especially for internships, learnerships and Volunteering)
4. Meet the Royal Committee immediately without appointment. Present your warning letter and ensure that the meeting is documented as per the meeting management procedure
5. Seek my advice and act upon it
6. Terminate/Suspend pending hearing/Fire the person immediately.
7. Find Replacement if there is a need or it is compulsory to replace

Please note we do not have time to discuss about people but we have time to discuss about work

My message shall end here.

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro Mr. Clifford Legodi, his Committee and All Royal Chiefs

Kgotso a ebe le lena.

This is to inform you to recruit Cape Town and Johannesburg based Freelancers and workseekers to serve as Moderators, Assessors and Facilitators as follows

1. Business Management and Finance Management Assessors (10) and Moderators (10) Facilitators (10)

2. Information Technology and Enginering Facilitators (10), Assessors (10) and Moderators (10)

3. Office Related Professionals Facilitators (10), Assessors (10) and Moderators (10)

Please ensure that we receive at least 100 CVs to choose from

Do not make any appointments.

Create adverts on SayPro to ensure that the qualifications are various that you need to enable various people with various capabilities to apply.

Hand over to me the following

1. List of Candidates and their qualifications in an Excel sheet with SETA they are accredited with also specify if they have an assessor, facilitator, and moderator

2. CVs saved in a folder with ID, certificates, Qualifications

3. Assessors/Moderator/Facilitator documents

In total, it is 100 Facilitators, Assessors and Moderators

Ensure that you save them in 1 folder

The Excel should be saved as

0 Learner List

My message shall end here

Neftaly Malatjie | CEO | SayPro

12 October 2024 at 04:29

To the Chairman of SayPro Mr. Clifford Legodi, SayPro Royal Committee, and all Chiefs.

Kgotso a ebe le lena.

I have received an urgent request from Bishop Saki Kweba from Citizen in the Kingdom of God Foundation to meet today to discuss and map the development services.

7am

Please join us so that we can proceed with the mapping today.

My message shall end here.

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro Mr. Clifford Legodi, the Royal Committee and all Royal Chiefs

Kgotso a ebe le lena

Please note that in order for you to do the queries about any row on the SayPro Human Capital Mapping Sheet you are required to provide me with the following which I must also have approved prior.

The following information is required for enquiries.

1. Training Course Link with Content as per the line of enquiry
2. Corporate Profile as per the line of enquiry
3. Jobs List and links as per the office you are enquiring from 
4. FAQs
5. Staff Booklet
6. Consulting 
7. Also ensure that all Columns as per the line are clear
8. Also ensure that you have gone through the information as per the line

Please send these to me as a link so that I can assist. So that I can be able to assist

My message shall end here

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro Mr. Clifford Legodi, all Royal Committee and all SayPro Royal Chiefs

Kgotso a ebe le lena

Please be reminded of the following procedure for the handover of Finance Files

Please submit the following as per contracts from clients and on each company as required monthly, quarterly, and annually.

Step 1: SayPro Chief Financial Officer and Company Director or Company Head an example SayPro Chief Development or SayPro Chief Education or any head of the company

1.1. Cover Letter requesting SayPro Royal Committee to accept the handover and listing the files

1.2. Resolution Letter declaring that you have checked everything is in order and compliant to the contract or in line with the bank statement. Declare that the Financials are compliant with the requirements as stated by the Client. The resolution must be approved by the Officer, Manager, the Royal Chief, Chief Monitoring Officer, and Chief Operations Officer

1.2. Bank statements for the period if required by the client compulsory for the internal reporting

1.3. Expenditure Report for the period and the summary that explains the spending period to the end of the project. E.g. if it is month 1 of 12.

1.4. All supporting documents are required by the client. Refer to their contract. Also, quote in the resolution that you have complied with the requirements.

1.5. If there is a Project Report, the report must be supported by attendance registers, reports, certificates, Statement of Results

1.6. Minutes of the meeting and the attendance register indicating the discussion during the meeting

1.7. SayPro Treasurer and Deputy Treasurer must be available at the meeting and all steps.

Once the above have been complied with, then they must be submitted to the SayPro Royal Committee. The committee must reject the report if it does not comply with the above

Once it complies

Step 2

2.1. The above must be handed over to the Royal Committee

2.2. Royal Committee must sit and receive the handover.

2.3. Minutes of meeting and attendance Register must be prepared and approved

2.4. A resolution and a cover letter must be drawn for the handover to Neftaly Malatjie

2.5. If there are corrections to be made. Save all files as they are and recommend them to fix them. They must go back to step 1 and fix all the issues.

Once they have fixed on Step 1, they must return to the SayPro Royal Committee to hand over.

SayPro Royal Committee has the right to decline or approve the submission.

If they have passed. Then, move to step 3

Step 3

3.1. Send a link as per the constitution condition to submit the file 10 days before the meeting on SayPro Finance and Treasury

3.2. Invite Neftaly Malatjie without an appointment to review and approve.

3.3. I will decline or approve or recommend changes.

3.4. Ensure that this meeting is also minuted and filed.

3.5. Due to back and forth, you may also face attending to the same issue more than 5 times. It means that there must be 5 files, each with revisions as they are seen.

This circular and others must be saved on staff under SayPro Circulars

Ensure that this circular is also interpreted in the SayPro Policy and Procedure.

Signatures from the SayPro Royal Committee must be from original sources. Chiefs and officials are not supposed to be original. For the Royal Committee, it must be scanned letters Electronic signatures will be accepted for submissions from SayPro Royal Chiefs and their officials due to remote working.

My message shall end here

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro Mr. Clifford Legodi, all SayPro Royal Committee and all SayPro Royal Chiefs

Kgotso a ebe le lena

I herewith inform you to follow the following instructions

This is done during resignations, death

1. Sit as a committee and minute the discussion

2. Write a resolution to replace or appoint or change the whole committee and a cover letter

3. Submit the handover to Neftaly Malatjie for approval and authorisation

4. Invite and appoint a replacement who is over 50 years old and unemployed and not be part of political, church, or other structures. He or she must know English, work in offices or high level position and be available to take this responsibility. There are no requirements in terms of qualifications or education. A minimum of 5 people must be interviewed if they are from outside. During submission, mention the person you have voted and accepted.

5. Interview the candidate. Record the interview records, qualifications, and ID

6. Submit a cover letter and resolution to appoint the individual

7. The Chairperson must arrange the date of the oath, and the Bible must be used.

8. The secretary must conduct the training. SayPro Royal Chiefs musr also train the Royal Committee members, including SayPro Chief Monitoring and SayPro Chief Operations

My message shall end here

Neftaly Malatjie | CEO | SayPro

To the Chairperson of SayPro, Mr Clifford Legodi, his Committee, and all SayPro Royal Chiefs

This is to confirm that after Royal Chiefs and Committee members have resigned within 7 days, do the following

1. Sit in a meeting, minutes, attendance register and write a resolution letter and cover letter that you have changed, appointed, or removed any person.

2. Submit to Neftaly Malatjie for approval

3. SayPro Chief Development Officer and SayPro Chief Financial Officer to process the submission and ensure that it is approved.

4. Submit a written report back to the SayPro Royal Committee

5. SayPro Royal Committee to hand over the files and cover letter

My message shall end here

Neftaly Malatjie | CEO | SayPro