Purpose of the Role:

Wayne Webley serves as a Consultant at MetGovis, supporting clients with the design, implementation, and optimization of land information systems, spatial data solutions, and municipal property management. His role includes providing expert advice, delivering technical support, and ensuring clients achieve maximum value from MetGovis’s products and consulting services.

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Key Responsibilities:

1. Client Consultation and Support

• Work closely with clients to assess their operational needs related to land and property information systems.
• Provide expert advice and insights on MetGovis solutions, ensuring alignment with municipal and legislative requirements.
• Assist in planning and scoping of projects and service deliverables.

2. System Implementation and Configuration

• Support the setup, testing, and deployment of MetGovis software and GIS platforms.
• Ensure all configurations and customizations are performed accurately.
• Assist clients in data migration, integration, and validation processes.

3. Training and Capacity Building

• Deliver client training on the use of MetGovis solutions and spatial data systems.
• Develop training materials and user manuals where required.
• Empower municipal officials to effectively manage and maintain land use and property records.

4. Technical Support and Troubleshooting

• Provide post-implementation support, addressing system issues or client queries.
• Troubleshoot system errors, data inconsistencies, or user challenges.
• Liaise with the development team on bug fixes, updates, or system improvements.

5. Reporting and Documentation

• Maintain detailed project documentation, including client interaction logs, training records, and configuration files.
• Draft progress and close-out reports for client review and internal records.
• Contribute to internal knowledge-sharing platforms and team updates.

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Personal Attributes:

• Client-focused and solutions-driven
• Independent and self-motivated
• Ethical and professional in all dealings
• Collaborative team player
• Committed to continuous learning and service excellence

Purpose of the Role:

Riette van der Walt, as Bookkeeper, is responsible for maintaining accurate financial records for MetGovis. This includes managing day-to-day bookkeeping duties, capturing transactions, reconciling accounts, and assisting with payroll and statutory compliance. The role ensures financial data integrity and supports the finance team with timely, detailed, and compliant reporting.

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Key Responsibilities:

1. Financial Record-Keeping

• Record all financial transactions in the accounting system accurately and timeously.
• Maintain general ledger accounts and journals.
• Capture supplier invoices and ensure proper cost allocation.

2. Bank and Account Reconciliation

• Reconcile bank accounts, credit cards, and other financial statements.
• Investigate and resolve discrepancies promptly.
• Maintain reconciliation reports for audit and monthly review.

3. Accounts Payable and Receivable

• Manage supplier payments and ensure creditor reconciliations are completed.
• Prepare and send customer invoices and statements.
• Follow up on outstanding debtors and manage collections process.

4. Payroll and Statutory Submissions

• Assist with capturing payroll inputs and submitting UIF, PAYE, and SDL returns.
• Reconcile payroll accounts and ensure compliance with SARS and labour regulations.
• Maintain accurate records of employee leave and statutory deductions.

5. Financial Reporting Support

• Assist the Financial Manager with month-end and year-end closing tasks.
• Generate reports such as cash flow summaries, trial balances, and expense tracking.
• Prepare documentation for audits and financial reviews.

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Personal Attributes:

• Honest and ethical with high integrity
• Reliable and deadline-driven
• Problem-solver with a positive, proactive attitude
• Discreet in handling confidential financial information
• Committed to accuracy and process improvement

Purpose of the Role:

As Office Manager, Jolene Crosby-Nortje oversees the day-to-day administrative and operational functions of MetGovis’s office. She ensures that the workplace runs smoothly, efficiently, and in compliance with company standards. This includes managing office logistics, coordinating internal support services, supporting HR and finance teams, and maintaining a professional and welcoming environment.

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Key Responsibilities:

1. Office Administration and Coordination

• Manage and maintain office systems, records, supplies, and equipment.
• Ensure that all administrative operations support the needs of staff and management.
• Oversee office maintenance, reception, and communication systems.

2. Staff Support and Internal Communication

• Act as the first point of contact for internal staff queries.
• Assist with staff onboarding, meeting scheduling, and internal event coordination.
• Facilitate internal communications, notices, and updates.

3. Financial and Procurement Support

• Support the finance department with invoice tracking, petty cash, and supplier payments.
• Coordinate procurement of office supplies, IT assets, and contracted services.
• Ensure proper recordkeeping of orders, expenses, and reconciliations.

4. Compliance, Health, and Safety

• Ensure the office complies with Occupational Health and Safety (OHS) standards.
• Maintain emergency contact info, first aid supplies, and COVID-19 protocols.
• Assist with documentation and preparations for internal or external audits.

5. Executive and HR Assistance

• Provide administrative support to the Managing Director and senior executives.
• Assist with HR administration, including timesheets, leave records, and personnel files.
• Maintain confidentiality in handling staff and business records.

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Personal Attributes:

• Proactive and dependable
• Friendly and professional demeanor
• Discreet and ethical in managing confidential data
• Strong interpersonal skills and service orientation
• Capable of working independently and as part of a team

Purpose of the Role:

The Financial Manager is responsible for the effective management of MetGovis’s financial operations, compliance, and reporting. Marie van Kralingen provides strategic financial guidance, ensures sound financial practices, and supports decision-making through accurate financial planning, analysis, and budgeting. The role is critical in sustaining the financial health and operational efficiency of the company.

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Key Responsibilities:

1. Financial Planning and Budgeting

• Develop and manage the annual budget in collaboration with the executive team.
• Monitor financial performance against budgeted targets and provide variance analysis.
• Support long-term financial forecasting and strategic planning.

2. Financial Reporting and Compliance

• Prepare monthly, quarterly, and annual financial statements in accordance with relevant accounting standards.
• Ensure compliance with SARS, Companies Act, and other regulatory requirements.
• Coordinate and manage internal and external audits.

3. Cash Flow and Asset Management

• Oversee cash flow planning to meet operational and strategic needs.
• Manage company assets, investments, and bank relationships.
• Implement effective controls to safeguard financial resources.

4. Cost Control and Efficiency

• Analyse operational costs and recommend cost-saving measures.
• Review procurement and expenditure processes for value-for-money outcomes.
• Ensure financial systems support operational and project delivery efficiency.

5. Financial Policy, Systems, and Controls

• Develop and implement financial policies, procedures, and internal controls.
• Oversee and optimise the accounting systems and financial software used by MetGovis.
• Provide training and support to finance and administrative staff.

6. Support to Management and Stakeholders

• Provide financial insights and reports to the Managing Director and Board.
• Advise departments on budgeting, financial planning, and grant/contract compliance.
• Liaise with external stakeholders, including funders and auditors, as needed.

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Key Competencies:

• Financial Management and Strategic Planning
• Compliance and Regulatory Knowledge
• Financial Systems and Analytical Tools
• Risk Management and Audit Coordination
• Team Leadership and Communication

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Personal Attributes:

• Ethical and detail-oriented
• Analytical and results-driven
• Strong interpersonal and communication skills
• Able to lead under pressure and meet deadlines
• Committed to excellence and continuous improvement

Purpose of the Role:

Ayanda Ngcobo serves as a Facilitator, Trainer, and Assessor for Supply Chain Management programmes, delivering accredited occupational qualifications in line with SAQA, QCTO, and Sector Education and Training Authority (SETA) requirements. The role includes classroom facilitation, workplace assessment, learner support, and ensuring compliance with all national training standards.

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Key Responsibilities:

1. Facilitation and Training Delivery

• Deliver Supply Chain Practitioner training programmes in accordance with approved curricula.
• Apply adult education and training principles to ensure effective knowledge transfer.
• Use various learning methodologies including classroom, online, and on-the-job instruction.
• Encourage learner participation, critical thinking, and problem-solving.

2. Assessment and Moderation

• Conduct formative and summative assessments aligned with SAQA unit standards or qualifications.
• Compile, maintain, and submit learner PoEs (Portfolios of Evidence).
• Provide constructive feedback to learners.
• Participate in internal and external moderation processes.

3. Learner Support and Administration

• Provide academic support, mentorship, and coaching to learners.
• Track learner progress and report outcomes to the Training Manager.
• Maintain accurate training and assessment records.
• Submit reports, attendance registers, and assessment results on time.

4. Quality Assurance and Compliance

• Ensure compliance with QCTO/SETA accreditation and quality standards.
• Maintain up-to-date knowledge of changes in supply chain qualifications and industry trends.
• Contribute to the continuous improvement of training materials and delivery methods.

5. Stakeholder Engagement

• Liaise with clients, SETAs, and internal departments for learner registration, progress tracking, and certification.
• Support employer and workplace learning integration processes.

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Personal Attributes:

• Passionate about skills development and empowerment
• Patient, flexible, and learner-focused
• Ethical, responsible, and deadline-driven
• Committed to continuous learning and professional development

Purpose of the Role:

The Managing Director is responsible for the strategic leadership, operational oversight, and overall performance of MetGovis. Janet Channing, as the Managing Director, ensures that the company delivers innovative and efficient property and asset management software solutions to the public and private sectors, while meeting its business, governance, and stakeholder objectives.

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Key Responsibilities:

1. Strategic Leadership and Governance

• Define and execute MetGovis’s strategic vision in alignment with the company’s mission and stakeholder expectations.
• Ensure good corporate governance, compliance with regulatory requirements, and alignment with industry standards.
• Report to the Board on organizational performance, risks, opportunities, and strategic matters.

2. Operational Management

• Oversee day-to-day business operations, ensuring service delivery excellence and operational efficiency.
• Lead cross-functional teams including product development, client services, and technical support.
• Ensure continuous innovation and improvement of MetGovis’s product suite.

3. Financial Oversight

• Develop and manage the annual budget, ensuring cost-effective operations and optimal resource utilization.
• Monitor financial performance, ensuring the achievement of revenue and profitability targets.
• Ensure sound financial governance, risk management, and audit compliance.

4. Client and Stakeholder Engagement

• Maintain high-level relationships with government departments, municipalities, and corporate clients.
• Represent MetGovis in industry forums, client engagements, and public platforms.
• Promote customer satisfaction through quality assurance, training, and ongoing support.

5. Leadership and Human Capital Development

• Lead and inspire the MetGovis team, fostering a culture of performance, innovation, and accountability.
• Attract, retain, and develop talent aligned with the company’s values and objectives.
• Ensure compliance with labour laws, transformation policies, and skills development targets.

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Personal Attributes:

• Visionary and decisive leadership
• Ethical and results-driven
• Excellent interpersonal and negotiation skills
• Committed to digital transformation and public service excellence

Ayanda Brian Ngcobo

Facilitator / Assessor Name AND

MetGovis

Company Name

PROGRAMME:

SAQA ID: 110942

Occupational Certificate: Supply Chain Practitioner 

The purpose of this Service Level Agreement is to indicate the scope of such services and the rights and obligations of the parties to the agreement. This Service Level Agreement is for a 5-year period from the date signed and will be reviewed thereafter.

The company and the Facilitator / Assessor understand agree to the following conditions of facilitator/assessor service:

1. Service fees will be charged by the Facilitator / Assessor at the negotiated rate related to Facilitation / Assessment at the time of service. Services include but are not limited to Facilitation, Assessment and administration assistance.
2. Access to all information relevant to facilitation / assessment will be provided by the company to the Facilitator / Assessor

• Permission is given by the company to the Facilitator / Assessor to consult with employees and management of the company regarding facilitation / assessments as required.

• The parties acknowledge that a relationship of trust exists between them. The parties shall at all times act reasonably and in good faith. In the event of a dispute or conflict, the parties shall attempt to resolve the dispute between themselves. Either party may terminate this agreement by giving a calendar months’ notice in writing to the other party.

• For all the purposes of this agreement or with regard to any matter arising here or in connection herewith, the parties hereby choose the following addresses as their respective address for service s and notices:

Key Responsibilities:

1. Facilitation and Training Delivery

• Deliver Supply Chain Practitioner training programmes in accordance with approved curricula.
• Apply adult education and training principles to ensure effective knowledge transfer.
• Use various learning methodologies including classroom, online, and on-the-job instruction.
• Encourage learner participation, critical thinking, and problem-solving.

2. Assessment and Moderation

• Conduct formative and summative assessments aligned with SAQA unit standards or qualifications.
• Compile, maintain, and submit learner PoEs (Portfolios of Evidence).
• Provide constructive feedback to learners.
• Participate in internal and external moderation processes.

3. Learner Support and Administration

• Provide academic support, mentorship, and coaching to learners.
• Track learner progress and report outcomes to the Training Manager.
• Maintain accurate training and assessment records.
• Submit reports, attendance registers, and assessment results on time.

4. Quality Assurance and Compliance

• Ensure compliance with QCTO/SETA accreditation and quality standards.
• Maintain up-to-date knowledge of changes in supply chain qualifications and industry trends.
• Contribute to the continuous improvement of training materials and delivery methods.

5. Stakeholder Engagement

• Liaise with clients, SETAs, and internal departments for learner registration, progress tracking, and certification.
• Support employer and workplace learning integration processes.

The company at (Physical Address)

39 Hilton Ave

Leonard

Hilton

3245

The Facilitator / Assessor at (Physical Address)

39 Hilton Ave

Leonard

Hilton

3245

Should either party wish to change its address, it may do so by informing the other party in writing

• Notwithstanding anything to the contrary herein contained, a written notice or communication actually received by a party shall be adequate written notice or communication to it, notwithstanding that it was sent to or delivered at its chosen address above

8.                   BRIBERY AND CORRUPTION

We are an ethical, proudly South African company and do not enter into any bribes with SETA/QAP officials to “speed up the process” or “to look the other way”. If the COMPANY becomes aware of the CLIENT trying to bribe a SETA/QAP official or any other representative in any way whatsoever, this Service Level Agreement will be cancelled, no further work will be actioned, and no monies returned.

INDEMNITY

I, Janet Channing, Director of MetGovis, acknowledges that the services undertaken by the Facilitator

/ Assessor, is completely and wholly at the risk, whether for loss sustained or injury of any natures, whatsoever, of you the Company. This clause serves to indemnify the Facilitator / Assessor against any loss.

Signed by both parties as of 03 February 2025.

This Service Level Agreement is for a 5-year period from the date signed and will be reviewed thereafter.

For MetGovis:

Name Janet Channing                                                                                    Signature                                                  

For the Facilitator / Assessor

Name Ayanda Brian Ngcobo        Signature

OCCUPATIONAL HEALTH AND SAFETY ACT 85 OF 1993

Legal Assignment	General Safety Regulation 4
Appointment Description	Fire Fighter
Full Name	Wynand A Van Der Walt
Designation	Fire Fighter
Facility	MetGovis
Location	Hilton
Date	23/05/2025

OCCUPATIONAL HEALTH AND SAFETY ACT 85 OF 1993:

ASSIGNMENT OF DUTIES TO FIRE FIGHTER

You are hereby appointed as a fire fighter and as a member of the firefighting team and acknowledge that you have undergone suitable training (minimum of 2 days) in fire protection, prevention and fighting. Your area of responsibility is as follows:

Area of Responsibility:    OFFICE AREA

You are to ensure that all firefighting equipment within this area is in good working condition and that the fire access to this equipment is clear and unobstructed.

Ensure that all employees working in the area that you are designated for are aware of your appointment as the fire team member.

Do not endanger yourself and/or fellow employees’ safety in the event of a fire. Your principal aim as a fire team member is to prevent fires and to notify the authorities if and when a fire occurs.

When a fire occurs in your area, sound the emergency alarm; then take action against the fire, using the fire equipment provided.

Ensure that you report to your fire marshal when the emergency alarm is sounded and follow instructions given by your fire marshal.

Yours faithfully

Occupational Health and Safety Act – Section 16.2

Mr Jeremy Kock

Designation

For and on behalf of MetGovis

Attached are the relevant legal references for this appointment. Ensure that you familiarise yourself with the legal requirements of the Occupational Health and Safety Act 85 of 1993 (OHSA):

Appendix 1:	Section 14:	General Duties of Employees at Work
Appendix 2:	Section 15:	Duty not to interfere with, damage or misuse
Appendix 3:	Section 38:	Offenses, penalties and special orders of the court
Appendix 4:	Regulation 4:	General Safety Regulations

Term of Office
From	23/05/2025	To	23/05/2026

Certification Information
Certificate Number	2025/FF/KZN/1254
Expiry date of Certificate	23/05/2026

You are required to acknowledge your confirmation of training and your acceptance of the responsibilities and implications of this appointment. Please initial each statement if you agree with the content.

Confirmation and Acceptance	Initials
I confirm that I have received adequate training in the assigned responsibilities and duties required of me.	√
I confirm that I have read and understood the assigned responsibility as defined in this letter of appointment.	√
I confirm that I accept the legal implications of legislation, regulations and standards listed above and confirm my intention to comply with all the relevant requirements.	√
I understand the relevance of the legislative and other requirements to my appointment and confirm my acceptance and undertaking of the assigned responsibilities and duties involved.	√

Signed

Date

23/05/2025

Designation

Fire Fighter

Date

23/05/2025

OCCUPATIONAL HEALTH AND SAFETY ACT 85 OF 1993

Legal Assignment	General Safety Regulation 3.4
Appointment Description	First Aider
Full Name	Mr Wynand A Van Der Walt
Designation	First Aider
Facility	MetGovis
Location	Hilton
Date	23/05/2025

OCCUPATIONAL HEALTH AND SAFETY ACT 85 OF 1993:

ASSIGNMENT OF DUTIES TO FIRST AIDER

Having been appointed in terms of Section 16.2 of the Occupational Health and Safety Act 85 of 1993 for

MetGovis hereby appoints you Mr. Wynand A Van Der Walt, as First Aider for MetGovis.

You are the holder of a valid first aid certificate, and you are hereby designated as a first aider, to perform the following duties as part of this assignment:

1. Ensure that you are familiar with all aspects of General Safety Regulations 3.4.
2. Responsible for all first aid treatment activities within your workplace.
3. Ensure that your first aid certificate remains valid by notifying management at least three months prior to the expiration of the certificate.
4. Wear the prescribed First Aider identification at all times whilst on site.
5. Ensure that the first aid box is adequately stocked at all times by scheduling a stock check inspection.
6. Ensure that your first aid box is maintained in a neat, tidy and clean condition.
7. Ensure that your identification as a first aider is visible on the first aid box.
8. Comply with the administrative requirements of shift change if necessary.
9. Complete your administrative duties for recording and reporting first aid injuries.
10. Attend the prescribed training/information sessions as arranged by management.
11. Ensure that the first aid box is processed to management on a monthly basis for restocking where applicable, or ensure that an order for stock replenishment is placed.
12. Ensure that your first aid box is ready for monthly inspections by your health and safety representative.

Yours faithfully

Occupational Health and Safety Act – Section 16.2

Mr Jeremy Kock Training Practitioner

For and on behalf of MetGovis

Attached are the relevant legal references for this appointment. Ensure that you familiarise yourself with the legal requirements of the Occupational Health and Safety Act 85 of 1993 (OHSA):

Appendix 1:	Section 14:	General Duties of Employees at Work
Appendix 2:	Section 15:	Duty not to interfere with, damage or misuse
Appendix 3:	Section 38:	Offenses, penalties and special orders of the court
Appendix 4:	Regulation 3.4	General Safety Regulations

Term of Office
From	23/05/2025	To	02/04/2025

You are required to acknowledge your confirmation of training and your acceptance of the responsibilities and implications of this appointment. Please initial each statement if you agree with the content.

Confirmation and Acceptance	Initials
I confirm that I have received adequate training in the assigned responsibilities and duties required of me.	√
I confirm that I have read and understood the assigned responsibility as defined in this letter of appointment.	√
I confirm that I accept the legal implications of legislation, regulations and standards listed above and confirm my intention to comply with all the relevant requirements.	√
I understand the relevance of the legislative and other requirements to my appointment and confirm my acceptance and undertaking of the assigned responsibilities and duties involved.	√

23/05/2025

Signed                                                                                                              Date

                                                                      

First Aider Designation

23/05/2026 Date

MEMORANDUM OF UNDERSTANDING
BETWEEN
MetGovis Pty Ltd
AND
BPG Mass Appraisals (Pty) Ltd

FOR THE HOSTING OF A SUPPLY CHAIN PRACTITIONER FOR WORKPLACE EXPERIENCE

Table of Contents

1. PURPOSE. 3

2. SCOPE. 3

3. RESPONSIBILITIES OF BPG MASS APPRAISALS. 3

4. RESPONSIBILITIES OF METGOVIS. 4

5. DURATION.. 5

6. CONFIDENTIALITY. 5

7. NON-BINDING AGREEMENT. 5

8. GENERAL PROVISIONS. 5

This Memorandum of Understanding (“MOU”) is entered into by and between:

Govis Pty Ltd
A company duly incorporated in accordance with the laws of South Africa with its principal office at 39 Hilton Ave, Leonard, Hilton, 3245
(hereinafter referred to as “MetGovis”),

AND

BPG (Pty) Ltd
A company duly incorporated in accordance with the laws of South Africa, with its principal office at 39 Hilton Ave, Leonard, Hilton, 3245
(hereinafter referred to as “BPG”),

Collectively referred to as “the Parties”.

1. PURPOSE

The purpose of this MOU is to establish a collaborative relationship between Govis and BPG whereby BPG agrees to host a Supply Chain Practitioner to gain relevant work experience in a real-world business environment.

2. SCOPE

The Practitioner will engage in structured workplace activities aligned with the occupational standards of a Supply Chain Practitioner. These activities are intended to complement the Practitioner’s academic or formal training, providing hands-on experience under both supervised and independent settings.

3. RESPONSIBILITIES OF BPG MASS APPRAISALS

BPG agrees to host the Practitioner and provide a suitable environment that includes:

• A workplace setting conducive to learning and development
• A designated supervisor to guide and monitor the Practitioner
• Access to necessary tools, systems, and resources
• Regular feedback and performance evaluation

The Practitioner will be engaged in the following activities:

• Translate operational plans into operational schedules
• Determine capacity requirements and place orders with suppliers
• Identify risks that should be managed
• Determine measures to respond to over/under performance
• Identify imbalances and bottlenecks
• Identify hard and soft constraints
• Align operational schedule and resolve constraints
• Allocate roles and responsibilities
• Monitor contract/service level agreement deliverables
• Evaluate deliverables against contract/service level agreement performance criteria
• Develop a plan for service recovery
• Identify potential contract penalties
• Initiate payment approval process
• Under direct supervision:
  • Measure and monitor coherence to deadlines
  • Measure and monitor coherence to budget
  • Measure and monitor coherence to customer/client expectations
• Independently:
  • Measure and monitor adherence to deadlines
  • Measure and monitor adherence to budget
  • Measure and monitor adherence to customer/client expectations

4. RESPONSIBILITIES OF GOVIS

MetGovis will:

• Select and endorse the Practitioner for workplace experience
• Provide necessary orientation prior to placement
• Maintain communication with BPG to ensure the quality of learning and adherence to agreed objectives
• Conduct periodic reviews and assessments in collaboration with BPG

5. DURATION

This MOU shall be effective from 03 February 2025 and will remain in force until 31 January 2030, unless otherwise terminated earlier by either party with a written notice of thirty (30) days.

6. CONFIDENTIALITY

Both Parties shall maintain the confidentiality of proprietary information obtained during the course of the Practitioner’s engagement and shall not disclose such information to any third party without prior written consent.

7. NON-BINDING AGREEMENT

This MOU is not intended to create any legally binding obligations between the Parties. It reflects the intentions and goodwill of the Parties to cooperate.

8. GENERAL PROVISIONS

• Any amendments to this MOU shall be made in writing and signed by authorized representatives of both Parties.
• Each Party shall bear its own costs and expenses in relation to the activities under this MOU.

IN WITNESS WHEREOF, the undersigned have executed this MOU as of the dates set forth below:

For Govis Pty Ltd
Name: Ayanda Brian Ngcobo
Title: Director
Date: 03 February 2025

For BPG (Pty) Ltd
Name: __________________________
Title: ___________________________
Date: 03 February 2025