1. Inputs

Resources allocated for the implementation of programs.

1. Total budget allocated to programs
2. Percentage of budget spent
3. Number of staff trained
4. Amount of funds raised
5. Number of partnerships established
6. Quantity of materials procured
7. Number of equipment purchased
8. Amount of grants received
9. Number of volunteers engaged
10. Percentage of budget allocated to monitoring and evaluation
11. Number of policies developed
12. Number of strategic plans implemented
13. Amount of in-kind contributions received
14. Number of meetings held with stakeholders
15. Number of community consultations conducted
16. Amount of office space utilized
17. Number of vehicles available for program activities
18. Number of computers and IT equipment available
19. Number of communication tools (e.g., phones, radios) available
20. Number of training manuals developed

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2. Processes

Activities and efforts undertaken to deliver the program’s outputs.

21. Number of workshops conducted
22. Number of training sessions held
23. Number of community outreach activities
24. Number of reports produced
25. Number of monitoring visits conducted
26. Number of evaluations completed
27. Number of feedback sessions held
28. Number of surveys administered
29. Number of focus group discussions held
30. Number of stakeholders consulted
31. Number of policies reviewed
32. Number of procedures developed
33. Number of guidelines distributed
34. Number of awareness campaigns launched
35. Number of advocacy activities conducted
36. Number of meetings with donors
37. Number of meetings with government officials
38. Number of meetings with community leaders
39. Number of media engagements
40. Number of social media posts made

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3. Outputs

Immediate results or products of program activities.

41. Number of beneficiaries reached
42. Number of training materials distributed
43. Number of reports disseminated
44. Number of policies adopted
45. Number of procedures implemented
46. Number of guidelines followed
47. Number of awareness materials distributed
48. Number of advocacy materials produced
49. Number of media articles published
50. Number of social media followers gained
51. Number of community members engaged
52. Number of partnerships formed
53. Number of services delivered
54. Number of products distributed
55. Number of events organized
56. Number of campaigns conducted
57. Number of meetings held
58. Number of consultations conducted
59. Number of surveys completed
60. Number of evaluations conducted

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4. Outcomes

Short to medium-term effects of the program.

61. Percentage increase in knowledge among beneficiaries
62. Percentage of beneficiaries reporting improved skills
63. Percentage of beneficiaries reporting improved health
64. Percentage of beneficiaries reporting increased income
65. Percentage of beneficiaries reporting improved access to services
66. Percentage of beneficiaries reporting increased participation in community activities
67. Percentage of beneficiaries reporting improved quality of life
68. Percentage of beneficiaries reporting increased awareness of issues
69. Percentage of beneficiaries reporting improved attitudes
70. Percentage of beneficiaries reporting increased empowerment
71. Percentage of beneficiaries reporting improved social cohesion
72. Percentage of beneficiaries reporting improved environmental awareness
73. Percentage of beneficiaries reporting increased civic engagement
74. Percentage of beneficiaries reporting improved gender equality
75. Percentage of beneficiaries reporting improved education outcomes
76. Percentage of beneficiaries reporting improved employment outcomes
77. Percentage of beneficiaries reporting improved housing conditions
78. Percentage of beneficiaries reporting improved nutrition
79. Percentage of beneficiaries reporting improved sanitation
80. Percentage of beneficiaries reporting improved water access

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5. Impacts

Long-term effects of the program.

81. Reduction in poverty levels in target communities
82. Improvement in literacy rates in target communities
83. Increase in employment rates in target communities
84. Improvement in health outcomes in target communities
85. Increase in income levels in target communities
86. Improvement in access to education in target communities
87. Improvement in access to healthcare in target communities
88. Improvement in access to clean water in target communities
89. Improvement in sanitation facilities in target communities
90. Reduction in gender disparities in target communities
91. Improvement in environmental sustainability in target communities
92. Increase in civic participation in target communities
93. Improvement in social cohesion in target communities
94. Reduction in crime rates in target communities
95. Improvement in housing conditions in target communities
96. Increase in agricultural productivity in target communities
97. Improvement in infrastructure in target communities
98. Increase in access to financial services in target communities
99. Improvement in governance in target communities
100. Increase in community resilience to shocks

SayPro Monitoring and Evaluation Submission Sheet (MES-M05)

Monitoring Period: May 2025
Form Code: MES-M05
Submission Deadline: [Insert Deadline]

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1. Department/Unit Information

• Department/Unit Name:
• Submitted By:
• Position:
• Date of Submission:
• Contact Information:

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2. Submitted Documents Checklist

#	Document Name	Required (Yes/No)	Submitted (Yes/No)	File Name/Reference	Remarks
1	Departmental Update Summary Form (DUS-MAY)	Yes
2	KPI Tracker (KPI-M05)	Yes
3	Self-Evaluation Template (SEV-MAY)	Yes
4	Compatibility Report (SCR-MAY)	As Applicable
5	Patch Checklist (PIC-MAY)	As Applicable
6	Attendance Logs for Trainings (Q2)	Yes
7	Feedback Forms (Clients/Partners)	Yes
8	Evaluation Workshop Participation Confirmation	Yes
9	User Reports and Satisfaction Surveys Uploaded	Yes

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3. Notes and Clarifications

(Use this section to explain missing documents, delays, or any special considerations.)

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4. Acknowledgement & Sign-Off

I confirm that the information and documents submitted above are accurate and complete to the best of my knowledge.

Signature of Submitter: ________________________
Date: _______________

For Monitoring Office Use Only:

Reviewed By	Date Reviewed	Verified (Yes/No)	Comments/Follow-Up Required

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Instructions:

• Ensure all listed documents are completed and uploaded via the SayPro portal before the deadline.
• Submit this form electronically or upload it with your department’s submission package.

SayPro Departmental Update Summary Form (DUS-MAY)

Department:
Reporting Period: May 2025
Prepared By:
Date of Submission:

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1. Overview of Department Activities

Provide a brief summary of key activities, projects, or initiatives undertaken by the department during May.

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2. Progress on Targets and Objectives

Objective/Target	Status (Completed/In Progress/Delayed)	Remarks/Comments

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3. Challenges Encountered

List significant challenges faced by the department during the reporting period.

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4. Support Required

Specify any support or resources needed from management or other departments.

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5. Key Performance Indicators (KPIs) Summary

KPI Description	Target Value	Actual Value	Status (On Track/At Risk/Off Track)	Comments

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6. Additional Comments or Notes

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Prepared By: _________________________
Date: _______________

Reviewed By: _________________________
Date: _______________

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Instructions:

• Complete all relevant sections based on departmental activities and data.
• Submit the form to the SayPro Monitoring and Evaluation Office by the specified deadline.

SayPro System Compatibility Report Template (SCR-MAY)

Report Prepared By:
Department:
Date: May 2025
Report Period: May 1 – May 31, 2025

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1. Executive Summary

• Brief overview of the system compatibility status during the reporting period.
• Summary of key findings and overall assessment.

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2. Systems and Modules Reviewed

System/Module Name	Version Tested	Compatibility Status (Compatible/Incompatible)	Issues Identified (Yes/No)	Remarks

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3. Summary of Compatibility Issues

Issue ID	Description	Impact Level (High/Medium/Low)	Affected Modules	Status (Open/Resolved)	Action Taken/Recommendation

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4. Testing Procedures and Tools Used

• Description of testing methodologies applied (e.g., automated tests, manual checks).
• Tools and environments utilized for compatibility verification.

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5. Recommendations

• Suggested actions to resolve identified compatibility issues.
• Proposed improvements for future updates and compatibility checks.

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6. Conclusion

• Final remarks on the overall compatibility status of SayPro systems for May.
• Next steps and follow-up plans.

SayPro Patch Implementation Checklist (PIC-MAY)

Department:
Patch Release Version:
Implementation Date:
Prepared by:

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1. Pre-Implementation Steps

Task	Responsible Person	Completed (Yes/No)	Remarks
Review patch release notes and documentation
Backup relevant systems and data
Notify affected users/departments
Schedule implementation time
Prepare rollback plan

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2. Implementation Steps

Task	Responsible Person	Completed (Yes/No)	Remarks
Deploy patch on test environment
Conduct preliminary tests
Deploy patch on production environment
Monitor system performance post-deployment

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3. Post-Implementation Steps

Task	Responsible Person	Completed (Yes/No)	Remarks
Conduct full system functionality tests
Update change logs with patch details
Inform users of successful patch deployment
Review any issues or incidents post-patch
Finalize implementation report

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4. Sign-Off

Name	Role	Signature	Date

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Instructions:

• Complete each task with responsible personnel clearly indicated.
• Mark completion status promptly and add remarks if issues arise.
• Maintain this checklist as part of SayPro’s patch management documentation.

SayPro Monthly KPI Tracker (KPI-M05)

Department:
Team/Individual:
Month: May 2025
Date Prepared:

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1. Key Performance Indicators Overview

KPI Number	KPI Description	Target Value	Actual Value	Status (On Track/At Risk/Off Track)	Comments/Remarks
KPI 1
KPI 2
KPI 3
KPI 4
KPI 5

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2. Summary and Analysis

• Overall Performance:
• Key Achievements:
• Areas Needing Attention:
• Action Plans for Improvement:

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3. Approval and Sign-Off

Prepared by:	Date:	Approved by:	Date:

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Instructions:

• Fill in all KPIs relevant to your department or role for the month of May.
• Update actual values based on the latest data available.
• Indicate the status of each KPI and provide comments for context.
• Use the summary section to reflect on overall progress and challenges.
• Submit the completed tracker to the SayPro Monitoring and Evaluation Office by the monthly deadline.

SayPro May Self-Evaluation Template (SEV-MAY)

Employee Name:
Department:
Position:
Evaluation Period: May 2025
Date of Submission:

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1. Objectives and Key Results (OKRs) for May

Objective/Goal	Key Results/Targets	Status (Achieved/In Progress/Not Achieved)	Comments/Remarks

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2. Major Accomplishments

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3. Challenges Faced

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4. Lessons Learned

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5. Skills Development and Training Attended

Training/Workshop Name	Date Attended	Relevance to Role	Comments

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6. Areas for Improvement and Development Plan

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7. Additional Comments or Feedback

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Employee Signature: _________________________
Date: _______________

Supervisor’s Comments:

Supervisor’s Signature: _________________________
Date: _______________

SayPro Initiative: Implement Minor Patches and Update Change Logs in SayPro Records

Objective:
To efficiently apply minor patches to the SayPro system and ensure that all updates are properly documented in the change logs for accurate tracking and auditing.

Key Actions:

• Identify and review minor patches scheduled for deployment.
• Implement patches according to SayPro’s established procedures and timelines.
• Perform verification tests to confirm patch effectiveness and system stability.
• Update the SayPro change logs with detailed information including patch description, implementation date, responsible personnel, and any relevant notes.
• Ensure change logs are stored securely within SayPro records for future reference.

Expected Outcome:
Continuous system improvement with complete and transparent records of all patch activities.

SayPro Initiative: Attend Scheduled SayPro Evaluation Workshops

Objective:
To participate actively in all scheduled SayPro Evaluation Workshops to review progress, discuss findings, and contribute to the continuous improvement of SayPro programs and services.

Key Actions:

• Ensure timely attendance at all workshops as per the schedule.
• Prepare relevant data, reports, or presentations ahead of each session.
• Engage collaboratively with team members and stakeholders during discussions.
• Provide constructive feedback and recommendations.
• Follow up on workshop decisions and action points.

Expected Outcome:
Improved evaluation quality, informed decision-making, and enhanced program effectiveness.

SayPro Initiative: Attendance at Scheduled SayPro Evaluation Workshops

Objective:
To actively participate in SayPro Evaluation Workshops as scheduled, ensuring collaborative review, discussion, and enhancement of project outcomes, performance metrics, and strategic initiatives.

Key Actions:

• Review workshop schedules and prepare relevant materials or reports in advance.
• Attend workshops punctually and engage in discussions and activities.
• Contribute insights and feedback based on data and field experience.
• Collaborate with cross-functional teams to identify challenges and opportunities for improvement.
• Document workshop outcomes and follow up on assigned action items.

Expected Outcome:
Enhanced organizational learning, improved evaluation processes, and strengthened alignment of SayPro initiatives with overall objectives.