Category: SayPro Human Capital Works

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

Tasks to be Done for the Period:

1. Delivery and Distribution

Objective: Ensure that all SayPro Monthly January SCMR-13 printed materials are delivered accurately, on time, and ready for immediate distribution.

Key Responsibilities:

• 1.1 Confirm Printing Completion Timeline
  • Coordinate with the SayPro Brand Material Office under the SayPro Marketing Royalty SCMR team.
  • Confirm the exact date and time when printing will be completed.
  • Ensure all copies of the January SCMR-13 edition are quality-checked and approved.
• 1.2 Finalize Delivery Schedule
  • Develop a detailed delivery schedule, ensuring all recipient branches or distribution hubs receive materials ahead of the start of the distribution window.
  • Allocate responsible delivery personnel or logistics partners.
  • Communicate schedules with all stakeholders.
• 1.3 Verify Delivery Addresses & Contacts
  • Cross-check the list of recipients, physical addresses, and contact persons.
  • Ensure updated information is available to avoid failed deliveries or delays.
  • Include contingency contact numbers for each location.
• 1.4 Track Delivery Progress
  • Implement a tracking system (e.g., delivery confirmation slips, app-based updates, or spreadsheets).
  • Assign a point person to oversee logistics and address any real-time issues during delivery.
• 1.5 Confirm Receipt & Acknowledge Delivery
  • Obtain signed delivery receipts or electronic confirmations from recipients.
  • Ensure all locations confirm that packages are complete, undamaged, and received on time.
  • Report delivery status to SayPro Marketing Royalty SCMR.

---

2. SayPro Monthly Printing

Objective: Ensure that the January SCMR-13 edition is printed using the correct specifications aligned with SayPro’s brand standards.

Key Responsibilities:

• 2.1 Paper Stock Selection
  • Choose high-quality paper stock that reflects SayPro’s premium image.
  • Consult with the SayPro Brand Material Office for brand-aligned options (e.g., matte/gloss finish, thickness, eco-friendly materials).
  • Confirm paper stock availability with the printer and place orders in advance.
• 2.2 Print Finish Specification
  • Decide on finishing options: matte or glossy, lamination, UV spot, embossing, etc.
  • Ensure the finish enhances readability and visual appeal, while maintaining durability for handling during distribution.
  • Review test prints or samples before full production.
• 2.3 Quality Control Before Final Print Run
  • Conduct a thorough quality check of layout, colors, brand alignment, and text accuracy.
  • Ensure all images and content meet the SayPro branding guidelines.
  • Approve final design and print specifications jointly with the Brand Material Office.
• 2.4 Print Supervision & Verification
  • Assign a SayPro representative to oversee the print run.
  • Ensure timelines are adhered to and printers maintain quality throughout the process.
  • Monitor quantities and ensure no shortfalls or overprints unless previously agreed.

---

Responsible Units:

• SayPro Brand Material Office
• SayPro Marketing Royalty SCMR
• Logistics & Distribution Team
• External Print Vendor (if applicable)

Reporting and Communication:

• All updates on printing, delivery, and distribution should be documented and shared in weekly reports.
• Issues must be escalated immediately to SayPro Marketing Royalty SCMR for resolution.

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Tasks to be Done for the Period

1. Brand Consistency Review

Objective:
Ensure all printed materials maintain a unified and professional brand identity across all communication channels.

Tasks:

• Conduct a comprehensive review of all printed collateral produced during the period.
• Cross-check each item against SayPro’s Brand Guidelines as specified in SayPro Monthly January SCMR-13.
• Pay close attention to:
  • Logo usage: Proper placement, spacing, and scale.
  • Typography: Approved font families, sizes, and hierarchy.
  • Color scheme: Accurate use of SayPro’s primary and secondary brand colors.
  • Imagery and icons: Adherence to approved styles and tone.
  • Voice and tone: Alignment with SayPro’s professional and inclusive communication style.
• Create a checklist and scoring rubric for easy tracking of compliance.
• Document any inconsistencies and work with the content and design teams to revise or reprint as necessary.
• Submit a final Brand Consistency Report to the SayPro Marketing Royalty for approval and archiving.

---

2. SayPro Monthly Printing

Objective:
Produce high-quality printed materials that align with SayPro’s brand image and meet organizational needs.

Tasks:

• Coordinate with the SayPro Brand Material Office under the supervision of the SayPro Marketing Royalty SCMR.
• Determine the specific printed items needed for the month (e.g., brochures, newsletters, posters, training manuals).
• Select paper stock and finish appropriate for each item, considering:
  • Durability (e.g., gloss or matte laminate for brochures and presentation materials)
  • Readability (e.g., uncoated stock for text-heavy documents)
  • Brand appeal (e.g., premium textured finishes for high-profile communications)
• Confirm print quantities, distribution plans, and deadlines.
• Obtain and review print proofs before final production to ensure quality and brand alignment.
• Approve final artwork and oversee delivery logistics.
• Record all print specifications and vendor details in the SayPro Monthly Printing Register for audit and future reference.

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro – Tasks to Be Done for the Period

Task Title:
Conduct Quality Control for Printed Materials

Reporting Period:
[Specify Month/Year, e.g., April 2025]

---

1. Overview

As part of SayPro’s ongoing commitment to delivering high-quality printed materials that align with its brand standards, this task involves conducting a comprehensive quality control process. This process ensures all printed samples meet the criteria outlined in SCMR-13 SayPro Monthly Printing and are executed with the appropriate specifications selected by the SayPro Brand Material Office under the guidance of the SayPro Marketing Royalty SCMR.

---

2. Specific Tasks to Be Performed

A. Quality Control Inspection

• Objective:
  To maintain and uphold SayPro’s quality standards across all printed marketing and corporate communication materials.
• Actions:
  • Collect and log all printed samples for the specified period.
  • Inspect samples for consistency in:
    • Color fidelity (alignment with SayPro brand color palette).
    • Print clarity (no smudging, misprints, or faded areas).
    • Design accuracy (matching approved layouts and brand identity elements).
    • Cutting and binding precision (clean edges, no misalignments).
  • Cross-check final prints with approved digital proofs.
• Documentation:
  Maintain a Quality Control Checklist Log for all samples reviewed, noting any discrepancies and corrective actions taken.

---

B. Review of Paper Stock and Finishing Options

• Objective:
  Ensure the selection of paper stock and finishing options are appropriate for each type of material and consistent with brand standards.
• Actions:
  • Review the paper types used (e.g., matte, gloss, recycled) against the approved list provided by the SayPro Brand Material Office.
  • Check that finishes (e.g., UV coating, lamination, embossing) are correctly applied and align with the intended material use (e.g., business cards vs. brochures).
  • Confirm that eco-friendly and sustainable options are prioritized where applicable, per SayPro’s environmental guidelines.

---

C. Liaison with Brand Material Office and Marketing Royalty SCMR

• Objective:
  To ensure alignment with SayPro’s branding policies and material development strategies.
• Actions:
  • Communicate any quality concerns to the Brand Material Office for prompt resolution.
  • Provide monthly feedback reports to the Marketing Royalty SCMR on material performance and supplier reliability.
  • Participate in monthly review meetings to update standards or adjust material specifications as needed.

---

3. Deliverables

• Monthly Quality Control Report detailing:
  • Number and type of samples inspected.
  • Issues identified and corrective actions taken.
  • Supplier performance observations.
• Updated Material Quality Logbook.
• Feedback summary submitted to SayPro Brand Material Office.

---

4. Timeline

• Ongoing Task: Weekly inspection cycles.
• Monthly Submission: Final report due by the 25th of each month.

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro – Tasks to Be Done for the Period

Task Title:
Conduct Quality Control for Printed Materials

Reporting Period:
[Specify Month/Year, e.g., April 2025]

---

1. Overview

As part of SayPro’s ongoing commitment to delivering high-quality printed materials that align with its brand standards, this task involves conducting a comprehensive quality control process. This process ensures all printed samples meet the criteria outlined in SCMR-13 SayPro Monthly Printing and are executed with the appropriate specifications selected by the SayPro Brand Material Office under the guidance of the SayPro Marketing Royalty SCMR.

---

2. Specific Tasks to Be Performed

A. Quality Control Inspection

• Objective:
  To maintain and uphold SayPro’s quality standards across all printed marketing and corporate communication materials.
• Actions:
  • Collect and log all printed samples for the specified period.
  • Inspect samples for consistency in:
    • Color fidelity (alignment with SayPro brand color palette).
    • Print clarity (no smudging, misprints, or faded areas).
    • Design accuracy (matching approved layouts and brand identity elements).
    • Cutting and binding precision (clean edges, no misalignments).
  • Cross-check final prints with approved digital proofs.
• Documentation:
  Maintain a Quality Control Checklist Log for all samples reviewed, noting any discrepancies and corrective actions taken.

---

B. Review of Paper Stock and Finishing Options

• Objective:
  Ensure the selection of paper stock and finishing options are appropriate for each type of material and consistent with brand standards.
• Actions:
  • Review the paper types used (e.g., matte, gloss, recycled) against the approved list provided by the SayPro Brand Material Office.
  • Check that finishes (e.g., UV coating, lamination, embossing) are correctly applied and align with the intended material use (e.g., business cards vs. brochures).
  • Confirm that eco-friendly and sustainable options are prioritized where applicable, per SayPro’s environmental guidelines.

---

C. Liaison with Brand Material Office and Marketing Royalty SCMR

• Objective:
  To ensure alignment with SayPro’s branding policies and material development strategies.
• Actions:
  • Communicate any quality concerns to the Brand Material Office for prompt resolution.
  • Provide monthly feedback reports to the Marketing Royalty SCMR on material performance and supplier reliability.
  • Participate in monthly review meetings to update standards or adjust material specifications as needed.

---

3. Deliverables

• Monthly Quality Control Report detailing:
  • Number and type of samples inspected.
  • Issues identified and corrective actions taken.
  • Supplier performance observations.
• Updated Material Quality Logbook.
• Feedback summary submitted to SayPro Brand Material Office.

---

4. Timeline

• Ongoing Task: Weekly inspection cycles.
• Monthly Submission: Final report due by the 25th of each month.

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Tasks to be Done for the Period

---

Task Title:

Coordinate with Printers for SayPro Monthly January SCMR-13 Print Production

---

Objective:

Ensure high-quality, on-time delivery of the SayPro Monthly January SCMR-13 print materials in alignment with SayPro’s brand standards and marketing royalty guidelines.

---

Detailed Tasks:

1. Initial Coordination & Briefing
   • Schedule kickoff meeting with selected external printers.
   • Communicate clear print specifications including:
     • Page count
     • Dimensions
     • Color requirements (e.g., CMYK)
     • Binding style
     • Quantity
   • Share SayPro Brand Guidelines and ensure full understanding of:
     • Color accuracy
     • Logo placement
     • Typography
     • Approved imagery
   • Provide mock-up or previous edition as a quality reference.
2. Material Selection (By SayPro Brand Material Office)
   • Collaborate with the SayPro Marketing Royalty SCMR team to select:
     • Paper Stock (e.g., matte, glossy, recycled, GSM weight)
     • Finish Type (e.g., UV coating, soft touch, embossing)
   • Confirm the selected materials are in stock or place order if required.
   • Obtain approval from Marketing Royalty SCMR before confirming with the printer.
3. Timeline Planning
   • Create a detailed production timeline, including:
     • Design handoff date
     • Proof approval deadlines
     • Printing start and end dates
     • Delivery/Distribution dates
   • Ensure printer commits to timelines with contingency buffers.
4. Proofing Process
   • Receive hardcopy or digital proofs from the printer.
   • Coordinate internal review involving:
     • Brand Material Office
     • SayPro Marketing Royalty SCMR
   • Compile and send feedback to the printer for revisions.
   • Approve final proof for full print run only after all corrections are verified.
5. Quality Control
   • Conduct a site visit or virtual QC session during printing (if applicable).
   • Verify:
     • Color consistency
     • Paper quality
     • Finishing accuracy
     • Binding integrity
   • Ensure compliance with SayPro branding standards.
6. Delivery & Handover
   • Confirm delivery method and location (e.g., SayPro HQ, distribution centers).
   • Check that all printed materials are securely packaged.
   • Verify quantities and inspect a few samples upon delivery.
7. Post-Print Evaluation
   • Collect feedback from internal stakeholders.
   • Document lessons learned for continuous improvement.
   • Maintain records of printer performance for future reference.

---

Responsible Teams:

• Lead Coordination: SayPro Marketing Operations Team
• Material Approval: SayPro Brand Material Office
• Creative Oversight: SayPro Marketing Royalty SCMR
• External Vendor: Assigned Printing Company

---

Let me know if you’d like this turned into a printable checklist, timeline chart, or project brief format for your team.

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Tasks to be Done for the Period

1. Review Design Briefs from SayPro Marketing

• Objective: Ensure full alignment of all submitted design briefs with the paper stock and finish specifications chosen for the current print cycle (SCMR-13).
• Responsible: SayPro Brand Material Office in collaboration with SayPro Marketing Team.
• Actions:
  • Retrieve all design briefs submitted by the SayPro Marketing Department for the period.
  • Cross-check each design’s intent, layout, and visual elements with the specifications of the designated paper type and finishing treatment documented in SayPro Monthly January SCMR-13.
  • Verify that each brief considers and complements the texture, color vibrancy, weight, and reflective properties of the selected paper finish.
  • Flag any design briefs that may present challenges in execution due to incompatibility with the chosen material and escalate them for revision.
  • Document and report compliance for each reviewed brief.

2. Confirm Paper Stock & Finish Selection (SCMR-13)

• Objective: Finalize and reaffirm the paper material and finish selected by the SayPro Brand Material Office, ensuring it is communicated across relevant departments.
• Responsible: SayPro Brand Material Office under SayPro Marketing Royalty SCMR.
• Actions:
  • Refer to SayPro Monthly January SCMR-13 documentation for official selection of paper stock and finishing (e.g., matte/glossy lamination, UV spot finish, uncoated textured stock).
  • Confirm that all documentation related to the SCMR-13 selection is distributed and understood by:
    • Designers working on promotional assets
    • Printing vendors
    • Quality assurance teams
  • Highlight any limitations or special handling requirements of the selected material that may affect layout decisions (e.g., ink absorption, folding resistance, or die-cut suitability).
  • Provide material swatches or digital references to design teams to ensure accurate visual representation during design production.

3. Communication & Coordination

• Objective: Maintain cross-functional alignment between Marketing, Design, and Production.
• Responsible: SayPro Marketing Coordination Officer.
• Actions:
  • Schedule coordination meetings between the SayPro Brand Material Office and Design Leads.
  • Ensure designers understand the expectations regarding the finish and stock constraints.
  • Maintain a shared file repository (e.g., Notion, Google Drive) with:
    • SCMR-13 documentation
    • Design brief status
    • Paper finish reference sheets
  • Create a shared checklist to track design brief approval status in relation to material compatibility.

4. Pre-Print Verification

• Objective: Ensure every approved design is ready for production using the confirmed stock and finish.
• Responsible: SayPro Pre-Press Quality Check Team.
• Actions:
  • Perform a final review of artwork to ensure all specifications match the selected stock and finish.
  • Generate and review print proofs using selected materials.
  • Validate color profiles and finishes to prevent misprints or quality issues during bulk printing.

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Tasks to be Done for the Period

Project Title:
SayPro Monthly January SCMR-13 – Printing Finishes Selection

Responsible Unit:
SayPro Brand Material Office
Under: SayPro Marketing Royalty SCMR

---

Objective:

To finalize and approve the appropriate finishes (e.g., gloss, matte, embossed) and paper stock for all printed materials included in the January edition of SayPro Monthly, in alignment with SayPro’s brand identity, intended use, and the emotional or functional impact desired for the target audience.

---

Tasks to be Done:

1. Review Content & Purpose of Printed Materials
   • Audit all assets scheduled for print in the January edition (e.g., newsletters, promotional inserts, product brochures, posters, postcards, etc.).
   • Categorize by function (informative, promotional, decorative, tactile engagement).
   • Match materials to intended target audience and brand tone.
2. Select Paper Stock:
   • Determine suitable paper weight for each asset type (e.g., 170gsm for brochures, 300gsm for covers or postcards).
   • Evaluate texture options (silk, uncoated, recycled, etc.) depending on purpose.
   • Ensure eco-friendly standards are considered where applicable.
   • Validate print compatibility (ink absorption, drying time, etc.).
3. Choose Finish Types:
   For each print item:
   • Gloss Finish:
     • Best for vibrant photo-heavy content (e.g., product features, visual ads).
     • Enhances color contrast and gives a sleek, high-end look.
     • Suitable for covers and visual campaigns.
   • Matte Finish:
     • Preferred for a modern, soft-touch aesthetic.
     • Suitable for editorial pages, inserts, and materials with significant text.
     • Reduces glare and enhances readability.
   • Embossing/Debossing:
     • Adds tactile engagement and visual hierarchy.
     • Use selectively on logo, title headers, or brand keywords.
   • Spot UV or Foil Stamping:
     • Used for emphasis (e.g., on logo or campaign tagline).
     • Enhances perceived value and adds a premium finish.
   • Soft-Touch Laminate:
     • Option for exclusive executive-facing materials or luxury brand editions.
4. Mock-Up & Sample Review:
   • Request printed mock-ups from supplier for physical inspection.
   • Assess appearance under different lighting conditions and tactile feel.
   • Gather internal feedback from design and branding teams.
5. Finalize Selections:
   • Confirm paper stock and finish type for each material.
   • Sign off with SayPro Brand Material Office.
   • Coordinate specifications with approved print vendor.
6. Document Specifications:
   • Record all chosen finishes, paper types, and quantities in the project archive.
   • Update central SCMR material tracker for future reference and consistency.

---

Expected Outcome:

• All January print materials will be produced with finishes that enhance usability, brand perception, and impact, while aligning with SayPro’s strategic marketing aesthetics and objectives.
• Physical products that reflect professional quality and engage users through both visual and tactile design.

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Tasks to be Done for the Period: Research and Select Paper Stock

Objective:

To identify, evaluate, and select the most suitable paper stock and finish options for SayPro marketing materials in line with brand standards and print quality requirements. This process is part of SayPro’s January printing cycle (SCMR-13) and falls under the remit of the SayPro Brand Material Office (SBMO), coordinated by SayPro Marketing Royalty SCMR.

---

1. Define Material Requirements

Responsible Unit: SayPro Brand Material Office (SBMO)
Deadline: Week 1 of January

• List all print materials for January (e.g., brochures, flyers, business cards, newsletters).
• Specify functional requirements per item (e.g., durability, print fidelity, tactile quality).
• Confirm brand color consistency, finish expectations (matte, gloss, satin), and paper weight requirements.

---

2. Source Paper Stock Samples

Responsible Unit: SBMO with SayPro Procurement
Deadline: Week 1–2 of January

• Contact approved and new paper suppliers for sample kits.
• Request variations across GSM (e.g., 120gsm, 200gsm, 350gsm) and finishes (e.g., matte, gloss, silk).
• Gather recycled and environmentally friendly options for sustainability compliance.

---

3. Conduct Print Tests and Quality Evaluation

Responsible Unit: SBMO + SayPro Design & Production Team
Deadline: Week 2–3 of January

• Print test pages using brand assets on shortlisted paper types.
• Evaluate color reproduction, ink absorption, finish quality, and tactile appeal.
• Rate each sample using SayPro’s Print Quality Evaluation Matrix (PQEM).

---

4. Cost and Supply Feasibility Analysis

Responsible Unit: SayPro Procurement & Finance
Deadline: Week 3 of January

• Analyze cost per sheet, bulk pricing, delivery timelines, and minimum order quantities.
• Ensure supply consistency for the next 6-month cycle.
• Check supplier compliance with SayPro sustainability and vendor policies.

---

5. Final Paper Selection and Approval

Responsible Unit: SBMO with sign-off by SayPro Marketing Royalty SCMR
Deadline: End of Week 3

• Present findings, comparisons, and recommendations in a formal report.
• Choose final paper stock for each material category (e.g., matte 200gsm for brochures).
• Submit selection for approval from Marketing Royalty SCMR and update central print database.

---

6. Implementation & Documentation

Responsible Unit: SBMO
Deadline: Week 4 of January

• Update the “SayPro Print Material Specification Sheet” with the new stock details.
• Inform all SayPro design and printing partners of the new standard.
• Store and archive all tested samples and reports in SayPro Drive under “Monthly Print Standards → January SCMR-13.”

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

Documents Required from Employee:

To ensure the successful execution of a printing project at SayPro, employees are required to submit the following documents:

1. Project Request Form: This form must outline the specific requirements of the printing job, including details like the type of materials to be printed, quantity, format, and any customization requests (e.g., color specifications, design preferences).
2. Design Files: High-resolution files of the design to be printed, typically in formats such as PDF, AI, or PSD. The files must meet SayPro’s quality standards and be ready for print.
3. Approval Sign-offs: Any necessary approvals from the brand or marketing team should be obtained before proceeding with printing. This ensures that the printed material aligns with the brand’s guidelines.
4. Paper Stock & Finish Preferences: Details on the type of paper stock to be used, finish type (matte, glossy, etc.), and any special features (e.g., embossing, foil stamping).
5. Timeline and Deadline Sheet: A clear timeline for the production process, including key milestones such as design approval, proofing, printing, and final delivery dates.
6. Invoice and Budget Sheet: A document outlining the financial details of the project, including budget estimates, any pre-approved costs, and payment terms.

---

Production Timeline:

SayPro ensures that every project adheres to a specific production timeline, with deadlines set to ensure materials are printed and delivered on time. The timeline for each printing project will include the following key stages:

1. Initial Submission:
   • Timeline: 1-2 business days
   • Action: Employee submits all required documents for review (Project Request Form, Design Files, and other supporting materials).
2. Design Review and Approval:
   • Timeline: 3-5 business days
   • Action: SayPro’s design and brand team will review submitted files for consistency with brand guidelines. Necessary revisions are communicated to the employee.
3. Proofing:
   • Timeline: 2-3 business days
   • Action: A proof of the final design is provided. Any changes to the proof are submitted back for corrections, with the employee’s approval being the final step before moving to production.
4. Printing:
   • Timeline: 5-7 business days
   • Action: The project enters the printing phase. SayPro selects the most appropriate paper stock and finish based on the specifications provided, and the printing process begins.
5. Quality Control & Finishing:
   • Timeline: 1-2 business days
   • Action: The printed materials undergo quality checks to ensure the final product meets SayPro’s standards. Any finishing steps, such as cutting, binding, or lamination, are completed.
6. Delivery & Final Review:
   • Timeline: 1-2 business days
   • Action: The final printed materials are delivered to the office or client location, and a final review is conducted to ensure the project meets all specified requirements.

---

SayPro Monthly Production & Printing:

For monthly projects, SayPro’s brand material office coordinates with the marketing department to ensure printing requirements are met within the deadlines set out in the SayPro Monthly production plan. Specific instructions for monthly printing projects are as follows:

1. Paper Stock & Finish Selection:
   • The paper stock should be selected based on the specific requirements of the monthly project, taking into account factors like durability, appearance, and brand guidelines. Options include options like coated paper for high-quality finish or matte stock for a more subdued, professional look.
2. Brand Material Alignment:
   • It is crucial that printed materials are consistent with the company’s branding. Therefore, all paper stock, finishes, and design elements should align with the SayPro Marketing Royalty Standards (Royalty SCMR). Marketing teams will provide guidelines on colors, fonts, and logos that should be maintained in all materials.
3. Coordination with Marketing Team:
   • The SayPro Marketing department plays a pivotal role in approving the paper stock and finish, ensuring that all printed materials reflect the brand’s identity and message effectively.
4. Royalty SCMR Compliance:
   • Each monthly printing job must adhere to the Royalty SCMR guidelines, which dictate how branded materials should be presented. These guidelines ensure consistency across all projects, preventing discrepancies in quality and aesthetics.
5. Logistics and Delivery:
   • Timely delivery is crucial. The SayPro Marketing Royalty SCMR ensures that the printed materials are available on schedule for any required marketing events or promotions.

---

By following these guidelines and timelines, SayPro ensures high-quality production and timely delivery of all materials, while maintaining consistency with brand standards.

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Documents Required from Employee: Branding Compliance Reports

To ensure that all printed materials adhere to the established SayPro Marketing Royalty guidelines, employees must submit the following required documents for review:

1. Confirmation of Branding Compliance: Employees are required to submit a written confirmation that all printed materials produced, distributed, or utilized in any official capacity comply with SayPro’s branding standards. This includes verification that the correct logos, color schemes, fonts, and design elements as per the SayPro Branding Guidelines have been used in the creation of these materials. Required Components of the Confirmation:
   • Statement of adherence to SayPro’s official branding guidelines.
   • A checklist or summary of the specific guidelines referenced during the creation of the materials.
   • An overview of any modifications or adjustments made to the standard branding (if applicable), with reasons for deviation.
2. SayPro Monthly SCMR-13 Report: The SayPro Monthly SCMR-13 (SayPro Compliance and Marketing Review) Report should be filled out and submitted at the end of each month. This report outlines the status of all marketing materials produced during that month, specifically addressing whether they comply with SayPro’s brand identity standards and marketing royalty guidelines. Report Sections Include:
   • Material Overview: List of all marketing materials printed during the month (e.g., brochures, flyers, posters, business cards).
   • Branding Compliance Check: For each piece of material, include a confirmation that the correct branding elements (logo, color palette, fonts, etc.) have been used.
   • Royalty Compliance: Ensure that marketing materials with royalty elements (e.g., trademarked images or designs) have been used in accordance with the SayPro Marketing Royalty guidelines.
3. SayPro Monthly Printing Compliance: For all printed materials produced in the reporting period, employees must ensure the following:
   • Paper Stock Selection: Confirm that the appropriate paper stock has been selected according to SayPro’s printing guidelines. This includes details of the type, quality, weight, and finish of the paper used for each printed item. The materials should reflect the professional standards of SayPro’s branding. Required Information:
     • Paper type (e.g., matte, glossy, linen).
     • Paper weight (e.g., 120gsm, 300gsm).
     • Any specific texture or finish applied to the paper.
   • Finish Specifications: Confirm that the finishing process (e.g., embossing, lamination, die-cutting) adheres to SayPro’s specifications. Each printed material should exhibit the professional quality and aesthetic expected from SayPro-branded items.
4. Brand Material Office Approval:
   • All marketing materials should be submitted to the SayPro Brand Material Office for final approval. The office will conduct a thorough review to ensure that materials adhere to SayPro’s marketing royalty guidelines and meet the required standards for paper selection, finishing, and overall design.
   • Submission Process:
     • Materials for approval must be submitted at least 10 business days before the planned printing date.
     • If any discrepancies or non-compliance issues are found during the review, materials will be sent back to the responsible team for revisions before approval.
5. Marketing Royalty Guidelines: Employees must also confirm that all materials are in line with the SayPro Marketing Royalty guidelines, which outline the use of branded elements and royalty-bearing assets. These guidelines help maintain consistency across all SayPro materials and ensure that the SayPro brand is properly protected and represented.

---

Key Points to Remember:

• Every printed material must adhere to SayPro’s official branding and marketing guidelines.
• Ensure compliance with the SCMR-13 reporting process and submit the relevant documentation monthly.
• Select the correct paper stock and finishes as per the SayPro Brand Material Office’s instructions.
• Submit all materials for approval to the SayPro Brand Material Office well ahead of printing.