Clearly define the scope of each subcommittee’s work. This will detail the areas in which the subcommittee has decision-making authority and what falls outside of their jurisdiction

Defining the Scope of Each Subcommittee’s Work at SayPro

To ensure that SayPro’s subcommittees operate efficiently and effectively, it’s crucial to clearly define their scope of work. This means outlining the areas where each subcommittee has decision-making authority, as well as identifying the boundaries of their jurisdiction, ensuring that there’s no overlap or confusion between teams and that each subcommittee operates within its designated mandate. Below is a detailed explanation of how to define the scope for each subcommittee.

1. Operations Subcommittee

Scope of Work:

• Decision-Making Authority:
  • Has the authority to make decisions related to internal processes, resource allocation, and operational efficiency.
  • Responsible for approving changes to workflow, staff deployment, and internal operations based on performance metrics.
  • Makes recommendations on cost-cutting measures and operational improvements.
• Outside Jurisdiction:
  • Does not make decisions related to compliance, legal matters, or regulatory requirements (those are handled by the Compliance and Legal Subcommittee).
  • Cannot approve financial allocations or budget-related matters beyond operational needs (these are managed by the Finance Subcommittee).

2. Compliance and Legal Subcommittee

Scope of Work:

• Decision-Making Authority:
  • Holds decision-making power regarding regulatory compliance, company policies, and legal strategies.
  • Can enforce compliance with legal standards, update internal policies to align with industry regulations, and recommend legal strategies for managing risks.
  • Has authority to initiate legal actions if necessary or oversee legal disputes and contracts.
• Outside Jurisdiction:
  • Cannot make decisions about operational processes, budgeting, or staffing (those are within the purview of the Operations or HR Subcommittees).
  • Does not have authority over strategic business planning, partnerships, or market analysis (those are within the Strategy Subcommittee’s remit).

3. Human Resources Subcommittee

Scope of Work:

• Decision-Making Authority:
  • Responsible for decisions related to hiring, staffing, employee retention, and performance management.
  • Has the authority to implement training programs, oversee employee development, and manage compensation and benefits.
  • Can propose changes to workplace culture and employee engagement strategies.
• Outside Jurisdiction:
  • Does not have decision-making authority over legal or compliance matters (those are under the Compliance and Legal Subcommittee).
  • Cannot influence operational processes or financial budgeting (these fall under the Operations and Finance Subcommittees, respectively).

4. Quality Assurance Subcommittee

Scope of Work:

• Decision-Making Authority:
  • Has decision-making power regarding quality control procedures, product/service quality standards, and improvement initiatives.
  • Responsible for setting the benchmarks for quality and approving processes for quality checks and audits.
  • Can approve corrective actions if products or services do not meet the required standards.
• Outside Jurisdiction:
  • Does not have authority over the company’s budget, resource allocation, or hiring practices (those areas fall under the Finance and HR Subcommittees).
  • Cannot make legal or compliance-related decisions (which are handled by the Compliance and Legal Subcommittee).

5. Technology Subcommittee

Scope of Work:

• Decision-Making Authority:
  • Has authority over IT infrastructure, cybersecurity strategies, and technological innovations.
  • Can approve changes related to software development, system maintenance, and data security measures.
  • Responsible for proposing and implementing technology upgrades and integrations.
• Outside Jurisdiction:
  • Does not have authority over financial planning, human resources decisions, or operational processes (these are within the scope of the Finance, HR, and Operations Subcommittees).
  • Cannot make decisions related to legal matters, compliance issues, or market strategy (those fall under the Compliance and Legal and Strategy Subcommittees).

6. Finance Subcommittee

Scope of Work:

• Decision-Making Authority:
  • Responsible for all financial decisions, including budgeting, cost management, and financial forecasting.
  • Has authority over the allocation of resources, financial risk management, and investment strategies.
  • Can approve financial reports, audits, and fiscal policies.
• Outside Jurisdiction:
  • Does not have decision-making authority over operational processes, quality standards, or compliance matters (those are within the jurisdiction of the Operations, Quality Assurance, and Compliance Subcommittees).
  • Cannot directly influence staffing, recruitment, or HR policies (these fall under the HR Subcommittee).

7. Strategy Subcommittee

Scope of Work:

• Decision-Making Authority:
  • Responsible for the development and execution of long-term business strategies, market analysis, and identifying new opportunities for growth.
  • Has the authority to determine company objectives, set KPIs, and lead the strategic planning process.
  • Can approve strategic partnerships, acquisitions, and new business ventures.
• Outside Jurisdiction:
  • Cannot make decisions related to day-to-day operations, financial planning, or legal compliance (those fall under the Operations, Finance, and Compliance Subcommittees).
  • Does not oversee human resources, training, or employee performance (those are under the HR Subcommittee).

8. Customer Relations Subcommittee (if applicable)

Scope of Work:

• Decision-Making Authority:
  • Has decision-making power over customer service strategies, customer experience enhancements, and client feedback management.
  • Responsible for managing relationships with key customers and overseeing customer service policies.
  • Can decide on improvements in communication channels, support systems, and resolving customer issues.
• Outside Jurisdiction:
  • Does not have authority over operational processes, legal compliance, or financial matters (these fall under the Operations, Compliance, and Finance Subcommittees).
  • Cannot dictate the strategic direction of the company (this is under the Strategy Subcommittee’s purview).