1. Course/Module Details

• Course/Module Name: The title or name of each course or module that’s part of the training material.
• Course Code: Each course should have a unique identifier (course code) for tracking and reference.
• NQF Level: The National Qualifications Framework (NQF) level that the course or module corresponds to (for example, NQF Level 2, 4, 5, etc.).
• Credit Value: The number of credits assigned to the course/module according to the NQF guidelines.

2. Compliance Guidelines

• QCTO Accreditation Requirements: Detailed breakdown of the standards that the course or module must meet to ensure compliance with QCTO guidelines. These could include:
  • Curriculum Design: Ensure that the course/module aligns with QCTO curriculum standards and follows the required structure.
  • Assessment Criteria: Clear guidelines on assessment types, methods, and evaluation standards that comply with QCTO regulations.
  • Learning Outcomes: The course should clearly state its intended learning outcomes, ensuring they meet QCTO guidelines.
  • Workplace Experience: If applicable, guidelines related to work-integrated learning or practical application in the workplace.

3. Course Delivery and Assessment Mode

• Delivery Mode: Specify whether the course/module will be delivered online, face-to-face, or in a blended format. Ensure that this aligns with QCTO’s delivery standards.
• Assessment Mode: Clarify if assessments will be conducted in writing, practical exams, or through electronic means. The QCTO may have specific standards regarding these methods.

4. Documentation Requirements

• Learner Documentation: What documentation is needed to prove compliance with QCTO requirements (e.g., attendance records, assessment sheets, learner portfolios, etc.).
• Trainer Documentation: Ensure that trainers or assessors are qualified as per QCTO standards, and any evidence of their qualifications needs to be documented.
• Learning Material Compliance: Verify that all learning materials (e.g., handouts, slide decks, textbooks) align with QCTO requirements and include appropriate content, such as contextualized case studies, practical examples, and industry relevance.

5. Quality Assurance Measures

• Internal Moderation: Include details about the internal moderation process to ensure consistency and quality of assessments.
• External Verification: Information about any external verification procedures that need to be followed for compliance with QCTO standards.
• Continuous Improvement Process: Outline how feedback and quality improvements are integrated into the course/module.

6. Timeframes and Targets

• Timeline for Submission: Specify the deadline for submitting the new training material for review and approval.
• Target Outcomes: Define the key performance indicators (KPIs) or targets that need to be met by the end of the quarter. These might include number of courses/modules uploaded, number of learners assessed, and the pass rate.

7. Updates or Revisions to Existing Material

• Material Changes: If any of the existing training material is being updated or revised, provide details about what changes were made to meet QCTO standards.

8. Specific QCTO Documentation Templates

• Required Forms: Ensure all QCTO templates or prescribed formats (for course outlines, learner outcomes, etc.) are completed as per the QCTO guidelines.