(For Individuals Providing Unpaid Voluntary Services to SayPro)
This Volunteer Contract (“Contract”) is entered into between:
1. Organization Details
Company Name: SayPro
Company Registration Number: 2018 / 537703 / 07
Address: 167 14th Road, Midrand, Gauteng, South Africa, 1685
Represented by: Mr. Neftaly Vutisani Malatjie, SayPro Chief Executive Officer
(Hereinafter referred to as the “Organization” or “SayPro”).
AND
2. Volunteer Details
Full Name: [Volunteer to enter full name]
ID/Passport Number: [Volunteer to enter ID/passport number]
Residential Address: [Volunteer to enter address]
Contact Number: [Volunteer to enter contact number]
Email Address: [Volunteer to enter email address]
Position/Role: [Volunteer to enter assigned role]
Start Date: [Start Date]
End Date: [End Date]
(Hereinafter referred to as the “Volunteer”).
3. Purpose of the Volunteer Program
The purpose of this 6-month volunteer program is to:
- Allow the Volunteer to gain experience in a professional working environment.
- Provide an opportunity for the Volunteer to contribute skills, knowledge, and time to SayPro initiatives.
- Support SayPro in fulfilling its mission and objectives.
The Volunteer acknowledges that this role is:
- Unpaid and for voluntary service only.
- Not an employment agreement and does not guarantee future employment at SayPro.
4. Duration of Volunteer Service
- This agreement is valid for six (6) months, commencing on [Start Date] and ending on [End Date].
- Any extension of this period must be agreed upon in writing by both parties.
5. Roles and Responsibilities
Volunteer Responsibilities
The Volunteer agrees to:
- Perform assigned tasks diligently, professionally, and responsibly.
- Follow SayPro’s rules, policies, and guidelines.
- Maintain a positive and respectful attitude towards colleagues, clients, and the community.
- Adhere to work schedules and task deadlines.
- Keep all confidential information private and secure.
SayPro’s Responsibilities
SayPro agrees to:
- Provide the Volunteer with appropriate tasks, mentorship, and supervision.
- Offer guidance and support to ensure a meaningful volunteer experience.
- Recognize the Volunteer’s contributions and issue a Volunteer Certificate upon successful completion.
6. Working Hours
- The Volunteer will work [Specify working hours, e.g., 08:00 – 15:00, 3 days a week], unless otherwise agreed upon.
- Flexibility may be allowed depending on the Volunteer’s availability and SayPro’s needs.
7. Termination of Volunteer Service
This Contract may be terminated:
- Upon completion of the 6-month volunteer period.
- By either party with a [Specify notice period, e.g., 7 days] written notice.
- If the Volunteer fails to perform assigned duties.
- If the Volunteer engages in misconduct or violates SayPro policies.
8. Confidentiality Agreement
- The Volunteer agrees not to disclose any confidential information about SayPro’s operations, projects, or beneficiaries.
- Any materials, reports, or intellectual property developed during the volunteer service remain the property of SayPro.
9. No Financial Compensation
- This is an unpaid volunteer position, and no financial compensation will be provided.
- The Volunteer is responsible for their own travel, meals, and personal expenses unless otherwise specified.
10. Dispute Resolution
Any disputes arising from this Contract shall first be addressed through SayPro’s internal dispute resolution process before considering external mediation or legal action.
11. Governing Law
This Contract shall be governed by the laws of South Africa.
12. Entire Agreement
This Contract represents the full agreement between SayPro and the Volunteer. Any amendments must be made in writing and signed by both parties.
13. Signatures
Signed on Behalf of SayPro
Employer:
Mr. Neftaly Vutisani Malatjie
SayPro Chief Executive Officer
Signature: _________________________
Date: _________________________
Volunteer Acknowledgment and Acceptance
I, [Volunteer Full Name], have read and understood the terms of this Volunteer Contract and agree to abide by them.
Volunteer Signature: _________________________
Date: _________________________
Witnesses
Witness 1:
Mr. Clifford Lesiba Legodi
SayPro Chief Operations Officer
Signature: _________________________
Date: _________________________
Witness 2:
Miss Tsakani Stella Rikhotso
SayPro Chief Learning and Monitoring Officer
Signature: _________________________
Date: _________________________
Witness 3:
Mr. Puluko Nkiwane
SayPro Chief Marketing Officer
Signature: _________________________
Date: _________________________
For Official Use Only (SayPro HR Department)
Volunteer Reference Number: _________________________
Effective Date: _________________________
HR Representative Name: _________________________
HR Representative Signature: ________________________
