Quarterly Information & Targets Required

Key Information Submitted Quarterly via SayPro System:

1. Departmental Performance Rankings

• Ranking Criteria:
  • Achievement against Key Performance Indicators (KPIs)
  • Budget compliance (actual vs projected)
  • Project delivery timelines
  • Quality of outputs
  • Innovation and improvement initiatives
  • Customer or stakeholder satisfaction
• Required Data Inputs:
  • Departmental scorecards
  • Performance dashboards or analytics reports
  • Comparative analysis with previous quarters
  • Commentary on performance drivers and challenges
• Ranking Format:
  • Rank all departments numerically (e.g., 1st to 10th)
  • Include performance score (e.g., 87/100)
  • Highlight top and bottom 3 departments
  • Include trend indicator (↑ improving, ↓ declining, → stable)
• Submission Guidelines:
  • Deadline: Within 7 days after quarter-end
  • Format: Online entry via SayPro System or pre-approved Excel template upload
  • Approval: Signed off by department head and submitted for review by Performance Management Unit

2. Quarterly Targets for Next Period

• SMART Goals:
  • Specific
  • Measurable
  • Achievable
  • Relevant
  • Time-bound
• Target Categories:
  • Strategic initiatives
  • Operational improvements
  • Financial targets
  • Compliance and governance objectives
  • Training and development milestones
• Documentation Required:
  • Target-setting worksheet
  • Rationale for each target
  • Alignment with annual and strategic plans