- Document findings, insights, and recommendations in comprehensive reports for key stakeholders.
| Department | Activities |
| Education Manager | face-to-face session held for January introduction to computers how to use a mouse and keyboard understanding the desktop Excel PowerPoint Ms word software and hardware shorts cuts of a keyboard PowerPoint presentation skills to succeed in presentation |
| Development | All Chiefs 5 years strategic plan All Chiefs 1 year goals Good morning. I want a plan and goals, as he now wants them once they are done. Please send me the links SayPro Monitoring Tsakani – SayPro Monitoring Royalty Good morning. I want a plan and goals, as he now wants them once they are done. Please send me the links Noted SCDR SayPro352: SayPro Neftaly Malatjie request for SayPro Chief Development Officer to attend the SayPro Daily Post Management Workshop when will this workshop be held? DYP Bank charges Deviation letter 29012025 1.docx SayPro Development Rega – SayPro Development Royalty  DYP Bank charges Deviation letter 29012025 1.docx as requested by Mr Malatjie, kindly review SayPro Monitoring Tsakani – SayPro Monitoring Royalty Good morning. I want a plan and goals, as he now wants them once they are done. Please send me the links where should i send you the links? SayPro Development Rega – SayPro Development Royalty where should i send you the links? Yes send me the link am done to review i will send to Legodi then he will send to Royal committee should i send here on teams? https://charity.saypro.online/index.php/2025/01/29/5-year-strategic-plan-for-chief-development-officer-cdo/ Sent to Legodi https://charity.saypro.online/index.php/2025/01/29/1-year-goals-for-chief-development-officer-cdo/ SayPro Monitoring Tsakani – SayPro Monitoring Royalty Sent to Legodi noted Ask the treasurer and secretary to send it to Mr. Malatjie for final review and approval DYP Bank charges Deviation letter 29012025 1 (1).docx I sent it to him on en.saypro for review we were talking about it yesterday But i will also tell them to send it to him from their side Morning, please send me your report; the one on the charity link is protected and does not allow me to copy SayPro Monitoring Tsakani – SayPro Monitoring Royalty Morning, please send me your report; the one on the charity link is protected and does not allow me to copy Morning I’ve posted it on Diepsloot youth project group on en.saypro as well Yes am on en Saypro Diepsloot now is not copi.ng Click the 3 dots on it and click edit then copy it from there When I copy the link and open it, it does not work on my end. It does not allow me to copy Regaugetswe Netshiozwe – Chief Development Officer22 January 2025 Monthly Progress report Activities: 06 January 2025 – Discussion with Ms Ralepelle with regards to maintaining 2025 targets, following up on placement and certificates – Going through development reports, proposals and video before handing over to monitoring for them to be assessed – Chairing DYP office staff meeting 07 January 2025 – applied for SayPro development job post on en.saypro – Attending morning prayer – Completing Advanced ICT course online – Discussing graduation venues with development manager and development specialist – Developing an annual calendar of development events and sending it to Ms Ralepelle to table it – Assisting the education specialist in editing the graduation invitation 08 January 2025 – Searching for neighboring NGOs and sending them to chief partnership royalty – Delegating duties – Attending meeting called by Mr Legodi with regards to progress on programs – Discussing the calendar of events and development activities with Ms Ralepelle and Ms Shihangu – Call with Mr Ramoselane, Ms Ralepelle, Ms Shihangu with regards to the events calendar – Call with Mr Legodi and development team for clarity on events to be held – Meeting with Mr Malatjie and human capital with regards to the events calendar and other activities to be implemented 10 January 2025 – receiving an update from Ms Ralepelle with regards to the meeting held with Mr Ramoselane today – Registering myself on SayPro education and training site – Went to Father Louis Blondel to print out registers, consent forms, waver forms, and posters for the soccer clinic event with Ms Ralepelle and Mr Makano – Call with Mr Toka with regards to daily meals – Attended a Meeting with Lekgotla Lame called by chief finance royalty for presentation of Q3 report – Reviewing SayPro Diepsloot Arsenal Development soccer clinic forms discussing implementation for tomorrow’s event with the development team 14 January 2025 – opening a charity group on en.SayPro for development – Chairing a meeting with the development team with regards to posting on the charity group – Working on tasks given to Development by Mr Malatjie – Delegating duties – Posting on en.saypro and sending the links on Lekgotla Lame – Attending the S2S partners meeting – Requesting for assistance twice on en.saypro as became slow – Attending the POA meeting – Filling in personal information on SayPro data required sheet 15 January 2025 – attended the morning prayer – Discussion with development team with regards to the work needed – Feedback from the development team with regards to the soccer clinics event held on the 11th of January 2025 – Held a stakeholders meeting with development team and Mr Ramolesane – Took minutes of the meeting for the stakeholders meeting and sent on the development group – Delegating tasks and duties – Sending M&E the link to the soccer clinics event and stakeholders meeting done by development and Arsenal – Reviewing and signing requisitions to be signed by Lekgotla done by Ms Ralepelle – Continuing to post tasks on on en.saypro given by Mr Malatjie – Meeting with monitoring and evaluation team with regards to the events held by development – Assisting Ms Ralepelle with generating quotations on Makro online – Forwarding the invoices link to Ms Ralepelle to upload the quotations 16 January 2025 – call with Lesego from GDSD with regards to welfare to work soft copies – Call with M&E and royal committee with regards to en.saypro not uploading – Delegating tasks and duties 17 January 2025 ⁃ Completing tasks given by Mr Malatjie on SayPro questions ⁃ Communicating with M&E with regards to en.saypro posting issues 20 January 2025 ⁃ attending morning prayer ⁃ Call with M&E to show us how to respond with links on en.saypro ⁃ Publishing on en.saypro ⁃ Attending DYP staff meeting 21 January 2025 ⁃ attending morning prayer ⁃ Call with Chief researcher to assist in going access to SayPro pages ⁃ Continuation of publishing tasks given on en.saypro ⁃ Checking on development and students with daily videos ⁃ Attending Meeting with Human capital by Mr Legodi |
| Finance | INTRODUCTION I, Keamogetswe Toka serves as the chief financial royalty at DYP./SAYPRO My task is to ensure that: Short term financial plan. Long term financial plan. Capital assignment strategies. Financial marketing strategic direction. Financial processes. Financial service level agreement (SLA) Management. Financial risk management. Financial performance monitoring. Capital investment planning. Budget management. Financial strategy development. Financial technology integration. Financial policy development. Revenue optimization. Financial forecasting. Cost management. Financial analysis and reporting. The report is to provide a summary of the tasks I manage to complete during november and its contents contribute the overall quarterly and annual report of our institution Activities Implemented this Month For the month of january I managed to achieve the following results in line with my role as Diepsloot Youth Project. Below is a summary of the tasks that I performed during the month of january. Doing payments for requisitions and claim forms. Organising the payroll for all employees. Taught the donor reporting to the treasurer. Merging slips with proof of payment and requisition. Scanned invoices. Presenting the requisitions to board. Presented the quarter 3 to the board I compiled evidence for the qer 3 report. Arranging the payroll according to circular saypro035. Gave staff their payslips Challenges There are a few challenges that the team experience a few challenges when carrying out tasks assigned by management, however this did not deter them from trying their best in delivering results. *log in details on en.saypro.online where refusing. *struggled to purchased ran network because of their payment system. *groups for reporting where not opening. |
| Administrator | Monthly Progress Report 20250122 Admin: Linah Ralepelle Introduction Executive Summary This report provides monthly update of the tasks performed by department of Administrative of SayPro, SayPro implements different activities to unemployed Youth in townships, rural areas, and farms of Southern Africa. Our vision and mission focus on providing skills development service and community members with information on services offered by the company and other Community-Based Organizations. Administration is a core position in the company, is found from each which department, the report is focused on the job done from admin department which can be paperwork or online work. An admin is the most important person who has more information in the company, do planning, request, Human resource, meetings, and other duties that she/he is give. Linah Ralepelle manages the admin department. I report to the monitoring and evaluation office. SayPro aims to empower young people in the community by providing them with skills. Report Summary SayPro promotes the work done by its human capital to change the way people think about themselves by giving them skills and opportunities. The report includes all the results of the work that was done by the administrator for January 2025. SayPro had designed its own policy and procedures which are followed by the employees and clients of the company, we also have basic Condition Act 75 of 1997 and Occupational health & Safety Act 85 of 1993 which the Act are followed and plug on the wall in the office. The company allows a person to take Annual leave, study leave which the company needs to see timetable for exams, maternity which is 3 months’ unpaid leave, sick leave, family responsibility which a person have to submit prove and day offs. We have three people who took leave, One person took family responsibilities leave. SayPro has worked in collaboration with government agencies (department of higher education and training), NGOs serving young and older people, large corporations and businesses, recruitment agencies, and local communities to promote inclusive economic empowerment (access into vocational training, completion and transition into the job market) for unemployed and unskilled young people through our ICT-based Work and Life readiness and opportunity placement model.90% of SayPro’s work is based online and management is able to monitor progress online. We also assist clients by providing meals for those that comes to the Centre to attend programs. This helps to keep clients encouraged and focused as they do not attend sessions hungry. The total number of daily meals are 42 males 14 and females 28. I am proud and excited to work with such a great team in empowering, motivating and encouraging the young people in the community. “SayPro Empowered Youth.’’ Activities Implemented this month • Connecting computers • Document the minutes and register for closing party • Published Birthday message of Mr. Neftaly Malatjie, Reopening day, Mr. Timothy Magoro and New year day. • Minutes and register for Research and Partnership report and meeting • Sharing Development reports to SCDR • Draft requisition for printer • Minutes for staff meeting • Job application and resumed cv • Meeting with SCDR to discuss about Annual calendar of development events and to table it. • Complete online assignment of Advanced ICT • File minutes and registers of the meeting. • Call with SCMR regarding health and safety file and discuss about training for Friday. • Call with Mr. Ramolesana to check calendar of events • Meeting with Development team to discuss about calendar of events. • Assign development specialist to take daily videos • Meeting with Royal Committee, Chiefs, Officers and Specialists to discuss about projects and calendar of events. Meeting with Mr. Malatjie, Royal Committee, Chiefs, Officers and Specialists for lunching calendar of events. • Assign development to take daily videos • Published minutes of the meeting for November on en.saypro.online • Meeting with Mr. Ramolesana from Diepsloot Arsenal Development to have discussion regarding Calendar of events and training of soccer clinics. • Meeting with development team to plan and organize the activities on calendar of events • Developed consents form and waiver form with Ntshuxeko and Daniel • Call SCDR and SCOR to asked advise for go ahead of soccer clinic for Development team in terms of documentation • Meeting with Royal Committee to requests of attending soccer clinics for documents • Update SCDR regarding the meeting we held with Mr. Ramolesana • Went to Father Louis to print documentation for SayPro Soccer clinics • Attend meeting and write minutes for finance and treasury submission for Q3. Review and amend forms for SayPro Diepsloot Arsenal soccer clinics. • Went to Incubation Hub to requests venue for Graduation that will be held on 27/06/25 • Draft a list of Chiefs and their positions • Forwarded Ms. Shihangu requisition form and claim form to SCFR • Meeting with Development team to regarding SayPro Charity, NPO and Welfare group • Attending a training of link facilitated by SCDR • Published 10 activities on http://charity.saypro.online/ • Populate indicators, data on a sheet for temporary and permanent of human capital. • Populate information of data required on excel for human capitals • Trained Secretary on how to posts or publish activity using a link • Attending SayPro Partner Alignment and share the minutes to SCDR. • Attending Diepsloot Youth Project POA report and Meeting • Verifying POA file before submission to DSD • Meeting with development team regarding feedback of soccer clinics Attending SayPro Stakeholder’s meeting and writing minutes • Download, print and scan requisition send them SCFR • Publish SCDR activity online share the link to Royal Committee Group • Populating information of Royal committee, volunteer and learners on a sheet of Data Required • Meeting with SCLMR regarding SayPro Charity, NPO and Welfare • Generating quotations on Makro with SCDR upload them to Finance and Treasurer folder • Published minutes of the meeting for December on en.saypro.online • Send softcopies Welfare to work, TISH and placement letter to Lesego via email. • Call Ms. Netshiozwe with regard the money for DYP plumbing and went to mall to draw the cash to give it to Royal committee. • Assigned tasks to development team • Documents and captured minutes of SayPro Stakeholder’s meeting • Attended SCLMR meeting together with all human capital regarding indicators and app guided by policy number 001. • Attending meeting of SCOR regarding SayPro Question via teams and briefly update meeting of SayPro Question. • Deleted 720 Activities on calendar of events • Create folder for SayPro and DYP requisitions, draft a cover letter, minutes, attendance register and approval letter upload them into the file and share the link to SCFR, SCDR and Secretary of royal Committee • Work with the Royal Committee regarding plumbing and assists them regarding registering on en.saypro.online • Published Strategic plan for SayPro Arsenal on the website of https://sports.saypro.online/wp-admin/edit.php • Attending meeting with Lesego for monitoring on the 22 January 2025 • Meeting conducted for the month of January 2025 20250108 0930 Human Capital Project Meeting 20250109 1600 Minutes Development request to attend Soccer Clinics Meeting 20250114 DYP POA report and meeting 20250121 1208 SayPro Future Skills Meeting TRAINING CONDUCTED FOR THE MONTH OF JANUARY 2025 Training Name Date Facilitator SayPro App – Policy number 0001 16 – 01 – 2025 Tsakani Rikhotso SayPro Websites – SayPro Question 20 – 01 – 2025 Tsakani Rikhotso SayPro Lunching of SayPro Message and stopping of teams 20 – 01 – 2025 Puluko Nkiwane Review of SayPro Human capital’s work 22 – 01 – 2025 Neftaly Malatjie Challenges Status • Printer and scan not working Pending SayPro ‘Empowered Youth’Placed order for clients |
| Research Officer | Summary of Research Progress Provide a brief overview of the research activities and progress made during the month. We managed to achieve the following results in line with our roles at Saypro create data quality limit and best practices for end users to minimize future problems on saypro.online We managed to reach the targets that are mentioned in this report. We worked as a team making sure that we push and reach the targets, working on Saypro.Online and Research. SayPro Clients can write Question, Articles and Advertise on SayPro.Online SayPro Clients can search anything they want on Saypro.online We capture all links that they send on research. Key Highlights: Completed literature review on Topics Successfully completed data collection for Experiment Published a Topic SayPro Apps Research Objectives and Deliverables List the specific research objectives for this month Training Course Training Material Career Guidance Internship Learnership Apprintiseship Capacity Building Sport Analyze survey data from participants Published all SayPro Apps Data Collection and Analysis Data Collected: Classified Events Education Agriculture Jobs Post topics on SayPro Forum |
| Research Manager | We capture all links that they send on research. Key Highlights: Completed literature review on Topics Successfully completed data collection for Experiment Published a Topic SayPro Apps Research Objectives and Deliverables List the specific research objectives for this month Training Course Training Material Career Guidance Internship Learnership Apprintiseship Capacity Building Sport Analyze survey data from participants Published all SayPro Apps Data Collection and Analysis Data Collected: Classified Events Education Agriculture Jobs Post topics on SayPro Forum |
| Research Specialist Mmapaseka | We successfully reached the targets mentioned in this report. By working collaboratively as a team, we ensured that all objectives were met effectively. Events and Objectives: Training Courses: Conducted research on various training courses to enhance offerings. Training Materials: Developed relevant materials to support educational programs. Career Guidance: Researched and contributed to guidance frameworks. Sport Initiatives: Incorporated sports-related components into developmental goals. Training Courses Research: Performed in-depth studies to identify gaps and opportunities in training initiatives. SWOT Interview: Engaged in a productive interview to gather insights for a SWOT analysis. Slum Research: Conducted comprehensive research on slums in existing areas and villages across multiple countries. Challenges and Solutions Challenge: Lack of access to the SayPro website for specific tasks.Solution: Obtained necessary approvals, enabling us to post and manage content effectively on SayPro.online. This month’s achievements and problem-solving efforts demonstrate our commitment to advancing SayPro’s objectives while addressing any roadblocks efficiently. Looking ahead, we aim to build on these successes and continue driving impactful research. |
| Research Specialist Patricia Maake | Summary of Research Progress: During January, we successfully reached the set targets in alignment with our roles at SayPro, focusing on creating data quality limits and best practices for end users to minimize future issues on SayPro.online. Our main efforts were in improving the user experience on the platform, ensuring that SayPro clients have seamless access to important resources. Key achievements include: We captured all links sent by clients for research purposes. As a team, we worked collaboratively, particularly on Events and Research, to ensure we met our objectives. Specific Research Objectives for January: -Scrapping a list of free online courses. – Scrapping topics from OneDrive to Notepad. – Researching hospitals and clinics in various countries. -Exploring training courses and training material. -Career guidance research. -Skills development training courses. -Investigating topics related to different types of sickness. -Conducting interviews for TVET and University students. Data Collected -The research led to valuable data, which includes: -A list of available free online courses. -Various health-related topics, especially around sickness types and care. -Information on hospitals and clinics across different regions. -Career and skills development resources. Challenges and Solutions Challenges: -Technical difficulties with the SayPro platform, specifically, my inability to access or post work on EnsayPro. -Issues with the software hindered the completion of tasks as planned. Solutions: -Received assistance with accessing my password, allowing me to resume work. -My Chief suggested I use Notepad as a workaround to save my work during this period, which helped maintain progress. -The technical team resolved the issues with the software, allowing the workflow to return to normal. Next Steps Moving forward, the focus will be on continuing to improve data quality standards for SayPro users, expanding our research into more countries for hospital/clinic data, and refining the process of delivering career guidance and skills development resources to clients. |
| Research Specialist Bonolo Marishane | I managed to post topics for clients can search anything they want on Saypro.online I Managed to capture all links that they send on research then post them on the Research Laboratory groups on the Ensaypro. Key Highlights: Researching topics Posting Topics SayPro Apps Posting Links on SayPro Apps Training Course Career Guidance Corporate Challenges: Network issues with our computers |
| Research Specialist Pertunia Thobejane | Summary of Research Progress Provide a brief overview of the research activities and progress made during the month. We managed to achieve the following results in line with our roles at Saypro create data quality limit and best practices for end users to minimize future problems on saypro.online We managed to reach the targets that are mentioned in this report. We worked as a team making sure that we push and reach the targets, working on Saypro.Online and Research Tasks Completed Researching Topics Saypro Events Downloading Documentaries Training Material Career Guidance Training Material Classified Challenges: Internet Connection Solutions : Mr S.Sibaya did helped us with the internet Connection Data Collection and Analysis: Events |
| Strategic Partnership | Letter for requesting 25 NGOs to participate in Capacity Building Programme-https://education.saypro.online/invitation-to-participate-in-the-governance-for-npos-ngos-capacity-building-training-programme/ Letter to Education Royalty to develop Training Course and Material for 25 NGOs in Capacity Building Programme- https://education.saypro.online/request-for-capacity-building-training-course-and-material-for-25-ngos-npos/ Letter to Faith based organisation to request for partnership –https://charity.saypro.online/index.php/2025/01/25/saypro-request-letter-for-partnership/ Letter to South African Embassies requesting for Partnership ( Sent Emails) – https://government.saypro.online/saypro-request-letter-for-partnership-with-south-african-embassy/ Submitted the Proposal for Agricultural Training and Resources for the Hands of Justice Organisation –https://agriculture.saypro.online/proposal-for-agricultural-training-and-resources-for-the-hands-of-justice-organisation/ Responded to SayPro Event Tasks ( Refer to SayPro Research for submission) Responded to SayPro Questions ( Refer to SayPro questions for evidence) |
| Strategic Partnership Officer | https://en.saypro.online/activity-2/?status/181-181-1738163190/ https://staff.saypro.online/index.php/2025/01/29/saypro-strategic-partnership-officer-report-january-2025/ |
| Strategic Partnership Specialist | https://staff.saypro.online/index.php/2025/01/30/strategic-partnership-specialist-tasks-january-2025/ https://en.saypro.online/activity-2/?status/180-180-1738227106/ |
| Education Specialist | Piled up ICT Reports as per folder. https://southernafricayouth-my.sharepoint.com/personal/saypro-executive_southernafricayouth_org/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Fsaypro%2Dexecutive%5Fsouthernafricayouth%5Forg%2FDocuments%2FChief%20Marketing%20Royalty%2FProposals%2FMICT%20SETA%2FDYP%20AET%2DCET%20Programme%2FDYP%20MICT%20SETA%20Verification%20Doucuments&ct=1737924174543&or=Teams%2DHL&ga=1&LOF=1 Uploaded courses on Education https://education.saypro.online/courses-page/saypro-course-in-apply-a-systems-approach-to-decision-making/ https://education.saypro.online/courses-page/saypro-solve-problems-make-decisions-and-implement-solutions/ https://education.saypro.online/courses-page/saypro-tender-application-training-course-2/ https://education.saypro.online/courses-page/saypro-internship-application-training-course |
| Marketing Royalty | SayPro Monthly Report: Submission of SCMR Monthly Report – January 2025 To: The CEO of SayPro, Mr. Neftaly Malatjie The Chairperson/Chief Operations Officer of SayPro, Mr. Legodi All Royal Committee Members Subject: Submission of Monthly Report – January 2025 Kgotso a ebe le lena Please find below the summary of my work and activities completed for the month of January 2025: 1. Grant Applications Submitted grant application form for the National Film & Video Foundation. Submitted grant application for HWSETA (Reference Number: EOI-REF0019605). 2. Proposal Submission Prepared and submitted the COCT proposal for Capacity Building Training. 3. Training Accreditation Applications Applied for training accreditation on QCTO for the following programs: Marketing Coordinator Pharmacy Technician Project Manager Trade Unionist Advanced Emergency First Aid Responder Intermediate Emergency First Aid Responder 4. Published Articles & Resources Implementation of Effective Quality Assurance Processes for a Project Manager: https://education.saypro.online/saypro-implementation-of-effective-quality-assurance-processes-for-project-manager/ SayPro Career Pathway for a Project Manager: https://education.saypro.online/saypro-career-pathway-for-a-project-manager/ Activity Updates: https://en.saypro.online/activity-2/?status/13-13-1736841484/ https://en.saypro.online/activity-2/?status/13-13-1736949713/ SayPro Career Pathway for a Pharmacy Technician: https://en.saypro.online/saypro-career-pathway-for-a-pharmacy-technician/ SayPro Career Pathway for a Trade Unionist: https://en.saypro.online/saypro-career-pathway-for-a-trade-unionist/ SayPro University Internship Opportunity: https://en.saypro.online/job/saypro-university-internship/ Video Publication: https://youtube.com/shorts/xVteUGEKrLg?feature=share My message shall end here. Puluko Nkiwane SCMR | SayPro |
| Coo | Developed a monthly progress report Developed CCT Presentation Development CCT Folder with sub-folders Conducted for Wandile Developed CCT Calendar and Schedule Developed Handbook with education Attended a two monthly steer-corm meeting CCT Chaired 6 Meetings Completed 8 Events on Calendars Completed over 400 FAQs Submitted for MICT SETA Report Developed 2 MOUs for Paul Facilitated 5 Archives and Records Management Class and Developed Report Attended SayPro Strategic Meetings and Human Capital Mapping Developed SayPro’ Calendar for training and meetings Developed a 12 month Training plan Developed templates Conducted handover meetings to the CEO |
| Advice & Referral | For the month of January 2025,, I achieved the following results in line with my role as Diepsloot Youth Project. Below is a summary of the tasks that I performed during that month. Welcoming visitors and clients to our center. Morning prayer. Gave the clients the information about the DYP programs. Helped clients to filling in the program and safety registers. Prepared the safety, staff and clients registers for each week for Learnership, staff and clients to sign. Scanned program registers for January. Staff meeting 20-01-2025 Scanning weekly staff and safety register. Data Capturing -Tish spreadsheet -January POA -Welfare to work spreadsheet -January 2025 Stats -Monthly Daily meals Filling and doing copes to compile a file for 2025 January POA. Renaming Students documents for January 2025 Did daily videos with students. Leading for Arobics. Publishing SCDR events Meeting with Gallie for S2S Presenting January POA Scanned the clients documents like ID, school results and CV. -Helen Ndhlovu -Justin Manamela -Hlamulo Rampya -Khayisa mlangeni -Mmaphuti manamela -Mohube Boitumelo -Ntobesine Madze -Phathukuhle Mphuthi -Sean Chizewe -Siyabanyoni dikeledi -Tebogo gaffane -vutshila rikhotso -wilhemina makopo Taking pictures Editing requisitions forms with General Manager. -Transport to DSD Assisting with proof of residency. Publishing on SayPro charity and en.saypro Awareness |
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