SayPro 📝 Tasks to be Done for the Period (March)Conduct SayPro-hosted data governance workshop

Certainly! Here’s a detailed and structured explanation of the task:

SayPro 📝 Tasks to be Done for the Period (March): Conduct SayPro-Hosted Data Governance Workshop

1. Define Workshop Objectives and Scope

• SayPro identifies the purpose of the workshop: to strengthen internal understanding and practices around data governance, aligned with SayPro’s policies and operational frameworks.
• SayPro outlines core objectives, including:
  • Introducing SayPro’s Data Governance Framework
  • Clarifying data ownership, stewardship, and access protocols
  • Reviewing regulatory obligations (e.g. POPIA, GDPR)
  • Facilitating department-specific governance planning

2. Select Participants and Target Departments

• SayPro invites participants from key units including:
  • Monitoring & Evaluation (MEL)
  • ICT / Data Management
  • HR, Finance, and Programmatic Departments
  • Compliance and Legal Affairs
• SayPro ensures a mix of technical and operational staff to encourage cross-functional learning.

3. Develop Workshop Agenda and Materials

• SayPro drafts a detailed agenda with sessions such as:
  • Introduction to Data Governance at SayPro
  • Mapping Data Lifecycles
  • Roles and Responsibilities in Data Stewardship
  • Case Studies and Risk Scenarios
  • Group Breakouts: Drafting Unit Data Protocols
• SayPro prepares supporting materials:
  • PowerPoint presentations
  • Handouts and policy guides
  • Templates for data roles and flow mapping
  • Evaluation forms

4. Plan Logistics and Platform Setup

• SayPro chooses whether the workshop will be held at Neftalopolis or conducted virtually via SayPro’s preferred digital platform (e.g., Zoom, Teams).
• SayPro confirms:
  • Date and time (preferably mid to late March)
  • Technical setup (projector, breakout rooms, audio support)
  • RSVP and calendar invites

5. Facilitate the Workshop

• SayPro assigns facilitators and subject-matter leads from the Data Governance and Knowledge Management offices.
• SayPro uses interactive tools (polls, Q&A, virtual whiteboards) to engage participants.
• SayPro captures attendance, feedback, and key insights shared during the sessions.

6. Document and Share Outcomes

• SayPro compiles:
  • Workshop summary report
  • List of participants
  • Action points and next steps for each department
  • Updated drafts of any unit-specific governance tools or templates
• SayPro shares this with the Operations Royalty and participating departments.

✅ Expected Outcomes by End of March

• SayPro successfully hosts a high-impact, multi-departmental data governance workshop.
• SayPro staff improve their understanding of data roles, policies, and risks.
• SayPro departments begin customizing or refining their own governance procedures.
• SayPro strengthens its culture of responsible data use, ownership, and compliance.

Let me know if you’d like help designing the workshop presentation deck, feedback form, or data role templates.