SayPro 📝 Tasks to be Done for the Period (March)Review data flow, ownership, and compliance risks

Certainly! Here’s a detailed explanation of the task:

SayPro 📝 Tasks to be Done for the Period (March): Review Data Flow, Ownership, and Compliance Risks

1. Map Existing Data Flows Across Units

• SayPro collects detailed information on how data is captured, stored, processed, shared, and archived across all departments.
• SayPro diagrams the flow of data between systems (e.g., CRM, HR platforms, MEL tools) and external partners.
• SayPro identifies key entry and exit points, including third-party integrations and manual processes.

2. Assess Data Ownership Structures

• SayPro defines data ownership per unit or role by asking:
  • Who is responsible for generating the data?
  • Who has authority to access, modify, or delete it?
  • Who ensures the data remains accurate and secure?
• SayPro documents owners, custodians, and users across the data lifecycle.

3. Identify and Classify Data Compliance Risks

• SayPro evaluates risks in relation to:
  • Legal obligations (e.g., POPIA, GDPR)
  • Internal policies (e.g., SayPro’s Data Governance Policy)
  • Ethical risks (e.g., unauthorized access, misreporting, data misuse)
• SayPro reviews previous incidents, audits, or gaps reported to compliance or IT teams.

4. Conduct Risk Prioritization

• SayPro rates each risk by:
  • Impact level (high, medium, low)
  • Likelihood of occurrence
  • Mitigation readiness
• SayPro organizes the results in a risk register or heat map for clear visibility.

5. Recommend Improvements and Controls

• SayPro outlines actions to close compliance gaps or mitigate risks, such as:
  • Role-based access controls
  • Secure data sharing protocols
  • Updated data ownership agreements
  • Regular compliance training for staff
• SayPro assigns responsibilities and timelines for implementing these actions.

6. Report and Share Findings

• SayPro prepares a summary report to be shared with:
  • The SayPro Operations Royalty
  • Department heads
  • Data governance committees
• SayPro includes data flow maps, ownership matrices, and risk logs in the report package.

✅ Expected Outcomes by End of March

• SayPro has a documented understanding of how data flows between systems and stakeholders.
• SayPro clearly defines who owns and manages different data sets.
• SayPro identifies and prioritizes key compliance risks with actionable next steps.
• SayPro strengthens its foundation for data accountability, security, and governance.

Let me know if you’d like templates for data flow mapping or a sample compliance risk matrix.