SayPro Activity Report Template

Report Type: [Daily / Weekly]
Report Date(s): [Insert date or date range]
Field Team: [Team or location name]
Prepared By: [Name(s) of reporting staff]
Project/Program: [Name of project or program]
Geographic Area: [Location(s) covered]

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1. Summary of Activities

• Brief overview of activities conducted during the reporting period
• Number of beneficiaries reached
• Key events, meetings, trainings, or field visits completed

2. Progress Against Targets

• Activities completed vs planned targets
• Milestones achieved
• Any deviations from the plan with explanations

3. Challenges and Issues

• Problems or obstacles encountered
• Impact on activity implementation or timelines
• Actions taken or proposed to address challenges

4. Key Learnings and Insights

• Observations about program effectiveness or beneficiary feedback
• Lessons learned during implementation
• Recommendations for program adjustments

5. Support or Resources Required

• Any additional resources, support, or approvals needed
• Coordination requests with other teams or partners

6. Plans for Next Reporting Period

• Planned activities and focus areas for the next day/week
• Any anticipated risks or issues

7. Additional Notes

• Other relevant information, success stories, or highlights

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Example: SayPro Weekly Activity Report

Report Type: Weekly
Report Date: June 15–21, 2025
Field Team: Arusha Youth Engagement Team
Prepared By: John Mwangi
Project/Program: Youth Entrepreneurship Development
Geographic Area: Arusha Region, Tanzania

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1. Summary of Activities

• Conducted 4 entrepreneurship training sessions reaching 120 youth participants
• Organized a market linkage event connecting 30 youth entrepreneurs with local buyers
• Held coordination meeting with district government officials

2. Progress Against Targets

• Completed 80% of planned training sessions for the month
• Achieved milestone of enrolling 150 youth in entrepreneurship program (target: 140)
• Slight delay in follow-up visits due to transport challenges

3. Challenges and Issues

• Limited availability of training venues impacted scheduling
• Some participants reported difficulty accessing online resources due to poor internet connectivity

4. Key Learnings and Insights

• Youth entrepreneurs expressed strong interest in digital marketing training
• Market linkage event improved confidence and sales for participants

5. Support or Resources Required

• Request for additional data bundles for participants
• Need for assistance in identifying alternative venues

6. Plans for Next Reporting Period

• Complete remaining training sessions
• Initiate mentorship program for graduates
• Organize digital marketing workshop

7. Additional Notes

• Positive community feedback on engagement activities
• Two youth entrepreneurs featured in local media