SayPro Align positions with Q2 strategic focus areas (outputs-based)

SayPro Role Alignment with Q2 Strategic Focus Areas

To align positions with the Q2 strategic focus areas and ensure outputs-based outcomes.

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SECTION A: Department and Position Overview

Field	Details
Department / Unit Name	[e.g., Capacity Building]
Submitted By (Full Name)	[e.g., Program Manager, Siyanda Nkosi]
Position Title	[e.g., Senior Training Coordinator]
Submission Date	[DD/MM/YYYY]
Reporting Quarter	[e.g., Q2 2025]

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SECTION B: Q2 Strategic Focus Areas and Role Outputs

Each position is aligned with specific Q2 focus areas and outputs. Below, provide details on how the role’s responsibilities contribute to the strategic goals.

Q2 Strategic Focus Area	Position Title	Role Responsibilities / Outputs	KPIs or Success Metrics
Pillar 1: Scaling Youth Training Programs	Senior Training Coordinator	– Lead the development and execution of training workshops for 500 youth participants. – Oversee the monitoring and evaluation of training outcomes. – Expand training outreach in rural areas.	– 500 youth trained by the end of Q2. – 90% satisfaction rate from post-training surveys. – 20% increase in regional attendance.
Pillar 2: Strengthening Data & Impact Reporting	Data Analyst	– Develop data dashboards to track project progress. – Prepare monthly reports for donor and senior management. – Conduct data quality audits.	– Complete monthly reports on time. – Ensure data accuracy above 95% for all program reporting. – 100% data validation before reporting.
Pillar 3: Organizational Development	HR Manager	– Align recruitment with emerging needs of the organization. – Conduct talent gap analysis and provide quarterly hiring reports. – Facilitate employee training on professional growth.	– Fill 90% of open positions by end of Q2. – Conduct 3 HR development workshops. – Reduce staff turnover by 5% in Q2.
Pillar 4: Community Outreach & Engagement	Community Engagement Officer	– Build relationships with local partners and stakeholders. – Lead community outreach initiatives. – Organize quarterly community events for program awareness.	– Host 4 community outreach events. – Increase program engagement by 25% in target communities. – Establish 5 new partnerships.
Pillar 5: Digital Transformation	IT Support Specialist	– Upgrade systems for better collaboration across regions. – Ensure that all regional offices have updated IT systems. – Provide IT support for virtual training sessions.	– Complete system upgrades for 3 regional offices. – Resolve 95% of IT issues within 24 hours. – Facilitate 2 virtual workshops per month.

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SECTION C: Role Alignment Confirmation

For each position, confirm that the responsibilities are aligned with Q2 outputs-based goals and that key deliverables are measurable.

Position Title	Outputs-Aligned with Strategic Focus Area	KPIs Confirmed	Resources Required	Department Head Sign-Off
Senior Training Coordinator	Scaling Youth Training Programs	✅ Yes	Budget for materials, trainer support	[Name, Signature]
Data Analyst	Strengthening Data & Impact Reporting	✅ Yes	Data management tools, reporting software	[Name, Signature]
HR Manager	Organizational Development	✅ Yes	Recruitment platforms, staff development tools	[Name, Signature]
Community Engagement Officer	Community Outreach & Engagement	✅ Yes	Outreach materials, community partnerships	[Name, Signature]
IT Support Specialist	Digital Transformation	✅ Yes	IT infrastructure, training platforms	[Name, Signature]

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SECTION D: Additional Notes

Include any additional observations or strategic considerations that may affect role alignment with outputs for Q2.

[Free text field — e.g., “The Senior Training Coordinator will need additional budget allocation for traveling to rural regions, as planned in the outreach strategy.”]

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SECTION E: Final Validation

This form ensures that all positions are directly tied to outputs-based goals in line with SayPro’s Q2 strategic pillars. All roles should contribute to the successful delivery of SayPro’s objectives.

Name of Department Head	Signature	Date
[Full Name]

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📎 Submission Instructions:

• Submit this form along with the updated departmental organogram to planning@saypro.org.za and CC hr@saypro.org.za.
• Ensure alignment with SayPro’s HRIS by updating role descriptions where needed.
• Deadline for submission: [Insert Date].