SayPro Analyze and update SayPro’s official organogram using current reporting lines

Activity: Organogram Review & Role Alignment
Edition: May 2025 (SCOR-1 Update)
Prepared by: SayPro Strategic Planning Office
Authorized by: SayPro Operations Royalty
Date: 12 May 2025
Reference: ORG-UPDATE-MAY2025

🔹 Purpose

To ensure SayPro’s official organogram accurately reflects current reporting structures, departmental leadership, and functional role definitions following recent internal realignments. This activity is part of the ongoing strategic compliance and communication cycle managed under SCOR-1 (SayPro Communications & Operations Realignment – 1st Cycle 2025).

✅ Step-by-Step Process

1. Gather Current Reporting Structures

Timeline: 1–5 May 2025

• Each department was required to submit:
  • Updated departmental reporting lines
  • Changes in role titles, functions, and supervisory assignments
• Submissions compiled using the “SayPro Reporting Matrix Template”
• Data collected via SayPro SharePoint → “Reporting & Structure” folder

2. Analyze Role and Reporting Changes

Timeline: 6–9 May 2025

• The Strategic Planning Office conducted a structural analysis to:
  • Identify overlaps, redundancies, or reporting inconsistencies
  • Confirm cross-functional teams and matrix reporting lines
  • Validate shifts due to restructuring in Stakeholder Engagement, HR, and Program Delivery

Analysis Tools Used:

• SayPro Role Mapping Tracker v4.1
• Organizational Chart Builder (Lucidchart, Visio)

3. Update the Official Organogram

Timeline: 10 May 2025

• Created new organogram diagrams for:
  • Executive Leadership Level
  • Mid-Management Cross-Functional Teams
  • Support and Compliance Structures
• Visual styles standardized for publication and accessibility

Version Released: ORGANOGRAM-V2-MAY2025

4. Update Role Definitions & Alignment Matrix

Deliverables:

• Updated Job Role Definition Index (JRD-Q2-2025) with:
  • Revised roles
  • Updated reporting authorities
  • Departmental interaction flow
• New entries highlighted and circulated to HR and Department Heads for validation

📢 Internal Communication: Staff Notification Plan

5. Staff Communication Release

Release Date: 13 May 2025
Channel:

• Internal Email via SayPro Communications Suite
• Notification posted on en.saypro.online/staff-updates
• SharePoint: “Organizational Structure” > Official Org Chart

Email Subject:
🗂️ SayPro Official Organogram Updated – May 2025 Edition

Email Body:

Dear Team,

As part of our May SCOR-1 alignment process, the SayPro Strategic Planning Office has released an updated version of our Official Organogram to reflect current reporting lines and team structures.

🔹 View the Updated Org Chart: [Link to Org Chart]
🔹 Review Your Departmental Role Assignments
🔹 Download: Job Role Definitions – Q2 Index

These updates are effective immediately and will support clearer communication, better collaboration, and stronger alignment with SayPro’s Q2 priorities.

If you have questions or notice a discrepancy in your reporting line, please contact your line manager or HR representative.

— SayPro Strategic Planning Office
📧 strategy@saypro.org

📌 Key Notes for Implementation

• HR Integration: HR will integrate the organogram updates into onboarding packages and performance review documents.
• Quarterly Review: Org structure will now be reviewed quarterly or upon structural changes.
• Confidential Roles: Sensitive positions (e.g., Compliance Investigators) are masked in the public version but visible in HR view.