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SayPro Audition Schedule Template

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SAYPRO AUDITION TOUR 2025

DAILY AUDITION SCHEDULE TEMPLATE

📍 Audition City: ________________________
📅 Date: _______________
📍 Venue Name: ________________________
👨‍⚖️ Judges: ________________________
📝 Event Coordinator: ________________________


1. DAILY AUDITION TIMELINE

Time SlotActivityDetailsResponsible Person
07:00 – 08:00Venue Setup & Sound CheckEnsure microphones, lighting, and stage are ready.Technical Team
08:00 – 08:30Staff Briefing & Final ChecksConfirm contestant list, judge seating, and backstage setup.Event Coordinator
08:30 – 09:00Contestant RegistrationCheck-in process and contestant number assignment.Registration Team
09:00 – 12:00Morning AuditionsContestant performances begin (as per schedule).Judges & Stage Manager
12:00 – 12:30Break (Lunch for Judges & Staff)Light refreshments provided.Catering Team
12:30 – 15:30Afternoon AuditionsContestant performances continue.Judges & Stage Manager
15:30 – 16:00Break (Judges Deliberation & Rest)Judges discuss top performances.Judges
16:00 – 17:30Final Auditions & CallbacksSelected contestants may be asked to perform again.Judges
17:30 – 18:00Closing & AnnouncementsJudges announce results and next steps.Event Host
18:00 – 19:00Venue Cleanup & Wrap-upPack up equipment, ensure venue is cleared.Staff & Volunteers

2. CONTESTANT PERFORMANCE SCHEDULE

Contestant NumberContestant NameAudition Time SlotCategory (Singing, Dance, Acting, etc.)Check-in Status
00109:00 – 09:10☐ Checked In ☐ Absent
00209:10 – 09:20☐ Checked In ☐ Absent
00309:20 – 09:30☐ Checked In ☐ Absent
00409:30 – 09:40☐ Checked In ☐ Absent
00509:40 – 09:50☐ Checked In ☐ Absent
00610:00 – 10:10☐ Checked In ☐ Absent

3. STAFF ROLES & RESPONSIBILITIES

RoleAssigned PersonContact Information
Event Coordinator
Stage Manager
Registration Lead
Sound & Tech Team
Judge Liaison
Hospitality Team
Security Team

4. NOTES & SPECIAL CONSIDERATIONS

📌 Emergency Contact: _______________
📌 Media Coverage Scheduled? ☐ Yes ☐ No
📌 VIP Guests Expected? ☐ Yes ☐ No
📌 Backup Plan for Technical Issues: _______________


Final Checklist Before the Event Starts:

✅ Contestants are registered and ready.
✅ Judges have all necessary forms and schedules.
✅ Technical equipment is tested and functioning.
✅ Staff roles are confirmed.

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