SAYPRO AUDITION TOUR 2025
DAILY AUDITION SCHEDULE TEMPLATE
📍 Audition City: ________________________
📅 Date: _______________
📍 Venue Name: ________________________
👨⚖️ Judges: ________________________
📝 Event Coordinator: ________________________
1. DAILY AUDITION TIMELINE
Time Slot | Activity | Details | Responsible Person |
---|---|---|---|
07:00 – 08:00 | Venue Setup & Sound Check | Ensure microphones, lighting, and stage are ready. | Technical Team |
08:00 – 08:30 | Staff Briefing & Final Checks | Confirm contestant list, judge seating, and backstage setup. | Event Coordinator |
08:30 – 09:00 | Contestant Registration | Check-in process and contestant number assignment. | Registration Team |
09:00 – 12:00 | Morning Auditions | Contestant performances begin (as per schedule). | Judges & Stage Manager |
12:00 – 12:30 | Break (Lunch for Judges & Staff) | Light refreshments provided. | Catering Team |
12:30 – 15:30 | Afternoon Auditions | Contestant performances continue. | Judges & Stage Manager |
15:30 – 16:00 | Break (Judges Deliberation & Rest) | Judges discuss top performances. | Judges |
16:00 – 17:30 | Final Auditions & Callbacks | Selected contestants may be asked to perform again. | Judges |
17:30 – 18:00 | Closing & Announcements | Judges announce results and next steps. | Event Host |
18:00 – 19:00 | Venue Cleanup & Wrap-up | Pack up equipment, ensure venue is cleared. | Staff & Volunteers |
2. CONTESTANT PERFORMANCE SCHEDULE
Contestant Number | Contestant Name | Audition Time Slot | Category (Singing, Dance, Acting, etc.) | Check-in Status |
---|---|---|---|---|
001 | 09:00 – 09:10 | ☐ Checked In ☐ Absent | ||
002 | 09:10 – 09:20 | ☐ Checked In ☐ Absent | ||
003 | 09:20 – 09:30 | ☐ Checked In ☐ Absent | ||
004 | 09:30 – 09:40 | ☐ Checked In ☐ Absent | ||
005 | 09:40 – 09:50 | ☐ Checked In ☐ Absent | ||
006 | 10:00 – 10:10 | ☐ Checked In ☐ Absent | ||
… | … | … | … |
3. STAFF ROLES & RESPONSIBILITIES
Role | Assigned Person | Contact Information |
---|---|---|
Event Coordinator | ||
Stage Manager | ||
Registration Lead | ||
Sound & Tech Team | ||
Judge Liaison | ||
Hospitality Team | ||
Security Team |
4. NOTES & SPECIAL CONSIDERATIONS
📌 Emergency Contact: _______________
📌 Media Coverage Scheduled? ☐ Yes ☐ No
📌 VIP Guests Expected? ☐ Yes ☐ No
📌 Backup Plan for Technical Issues: _______________
Final Checklist Before the Event Starts:
✅ Contestants are registered and ready.
✅ Judges have all necessary forms and schedules.
✅ Technical equipment is tested and functioning.
✅ Staff roles are confirmed.
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