SAYPRO AUDITION TOUR 2025

DAILY AUDITION SCHEDULE TEMPLATE

📍 Audition City: ________________________
📅 Date: _______________
📍 Venue Name: ________________________
👨‍⚖️ Judges: ________________________
📝 Event Coordinator: ________________________

---

1. DAILY AUDITION TIMELINE

Time Slot	Activity	Details	Responsible Person
07:00 – 08:00	Venue Setup & Sound Check	Ensure microphones, lighting, and stage are ready.	Technical Team
08:00 – 08:30	Staff Briefing & Final Checks	Confirm contestant list, judge seating, and backstage setup.	Event Coordinator
08:30 – 09:00	Contestant Registration	Check-in process and contestant number assignment.	Registration Team
09:00 – 12:00	Morning Auditions	Contestant performances begin (as per schedule).	Judges & Stage Manager
12:00 – 12:30	Break (Lunch for Judges & Staff)	Light refreshments provided.	Catering Team
12:30 – 15:30	Afternoon Auditions	Contestant performances continue.	Judges & Stage Manager
15:30 – 16:00	Break (Judges Deliberation & Rest)	Judges discuss top performances.	Judges
16:00 – 17:30	Final Auditions & Callbacks	Selected contestants may be asked to perform again.	Judges
17:30 – 18:00	Closing & Announcements	Judges announce results and next steps.	Event Host
18:00 – 19:00	Venue Cleanup & Wrap-up	Pack up equipment, ensure venue is cleared.	Staff & Volunteers

---

2. CONTESTANT PERFORMANCE SCHEDULE

Contestant Number	Contestant Name	Audition Time Slot	Category (Singing, Dance, Acting, etc.)	Check-in Status
001		09:00 – 09:10		☐ Checked In ☐ Absent
002		09:10 – 09:20		☐ Checked In ☐ Absent
003		09:20 – 09:30		☐ Checked In ☐ Absent
004		09:30 – 09:40		☐ Checked In ☐ Absent
005		09:40 – 09:50		☐ Checked In ☐ Absent
006		10:00 – 10:10		☐ Checked In ☐ Absent
…		…	…	…

---

3. STAFF ROLES & RESPONSIBILITIES

Role	Assigned Person	Contact Information
Event Coordinator
Stage Manager
Registration Lead
Sound & Tech Team
Judge Liaison
Hospitality Team
Security Team

---

4. NOTES & SPECIAL CONSIDERATIONS

📌 Emergency Contact: _______________
📌 Media Coverage Scheduled? ☐ Yes ☐ No
📌 VIP Guests Expected? ☐ Yes ☐ No
📌 Backup Plan for Technical Issues: _______________

---

Final Checklist Before the Event Starts:

✅ Contestants are registered and ready.
✅ Judges have all necessary forms and schedules.
✅ Technical equipment is tested and functioning.
✅ Staff roles are confirmed.