SayPro Budget Report

SayPro Monthly January SCMR-13 SayPro Monthly Giveaways: Select branded giveaways to attract and engage visitors by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

Here is a detailed description of the required documents from employees regarding the Budget Report for branded giveaways, including breakdowns of the allocated budget and costs per item for the SayPro Monthly January SCMR-13 SayPro Monthly Giveaways.

1. Budget Breakdown for Branded Giveaways

The employee is required to provide a clear and detailed budget report for the SayPro Monthly January SCMR-13 SayPro Monthly Giveaways. The report should cover the following key components:

A. Total Budget Allocation for Branded Giveaways

• Total Allocated Budget: The employee should outline the total amount allocated by the SayPro Marketing Department under the Royalty SCMR for branded giveaways. This amount should be clearly stated.
• Purpose of Allocation: Specify that the budget is designated for selecting and distributing branded giveaways to attract and engage visitors.

B. Itemized List of Giveaways

• Branded Giveaway Items: The employee must create a list of the branded giveaway items selected for the month. This can include items like branded merchandise, promotional materials, or any other products used to engage visitors.
• Quantity of Each Item: Specify the quantity of each branded giveaway item that is being distributed. For example, how many t-shirts, pens, mugs, etc., are included.
• Unit Cost Per Item: The employee must provide the cost per item for each branded giveaway. This should reflect the price per unit of the item purchased from the supplier, including any shipping or handling fees if applicable.

C. Cost Breakdown by Category

• Individual Cost per Item: A clear breakdown of the total cost for each individual branded item should be provided. For example:
  • Branded T-shirts: $X per unit
  • Branded Mugs: $X per unit
  • Pens: $X per unit
• Total Cost per Item: The total cost should be calculated by multiplying the unit cost of each item by the number of units ordered. For example:
  • 100 T-shirts at $X each = Total Cost for T-shirts

D. Additional Costs

• Shipping and Handling: If there are additional costs related to shipping or handling, they should be clearly outlined and added to the overall cost of the branded giveaways.
• Design/Customization Fees: If the branded giveaways include custom designs or logos, include the design or customization fees, and break down the cost for these services.

2. Approval and Authorization

• The employee should include any approval documents or communication that indicates the allocated budget for the giveaways has been authorized by the necessary department (e.g., SayPro Marketing Department).
• If there is a budget revision from the initial allocation, the employee should attach a record of the changes and approvals.

3. Documentation of Supplier Information

• Supplier Details: The employee must provide details of the suppliers for the branded giveaways, including their name, contact information, and product catalogs (if applicable). This helps verify that the items were purchased at the stated prices.

4. Final Report Summary

• Summary of Allocated Budget: A concise summary that outlines the total allocated budget for giveaways and the total spent amount.
• Remaining Budget: If there is any remaining budget after the purchases, this should be highlighted in the report.

5. Invoice and Payment Proof

• Invoice Copies: Attach copies of the invoices or receipts from the suppliers showing the breakdown of costs for each branded giveaway item.
• Payment Proof: Provide evidence of payment for the items (e.g., bank statements, payment receipts).

6. Report Format and Presentation

• The budget report should be presented in a clear and professional format, including tables or spreadsheets for the cost breakdown. A detailed narrative explanation for each section is important to ensure transparency and accountability.
• Use the SayPro Brand Material Office guidelines for formatting the report to align with internal document standards.

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Sample Budget Breakdown Table

Item	Quantity	Unit Cost	Total Cost
Branded T-Shirts	100	$10	$1,000
Branded Mugs	150	$5	$750
Pens	200	$1	$200
Shipping	–	–	$150
Total	–	–	$2,100

In this example, the total allocated budget was $2,100, and the breakdown includes item costs, shipping, and overall expenses. The employee should fill in these details based on actual costs and quantities.

By presenting the budget in this way, the employee ensures a clear and transparent financial overview for the branded giveaways.