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SayPro Monthly January SCMR-13 SayPro Monthly Display: Plan for effective display in offices SCMR
📊 SayPro Budget Tracking Template
Project Name: SayPro Monthly Display – Plan for Effective Display in Offices
Project Code: SCMR-13
Month: January
Department: Supply Chain & Materials Resource (SCMR)
🔹 Section 1: General Project Information
| Field | Description |
|---|
| Project Code | SCMR-13 |
| Project Title | SayPro Monthly Display – Effective Office Display |
| Month | January |
| Budget Owner | [Insert Name & Position] |
| Prepared By | [Insert Name & Date] |
| Approved By | [Insert Approver Name & Date] |
🔹 Section 2: Budget Categories
| Category | Description |
|---|
| Display Materials | Posters, banners, info boards, flyers, stands |
| Printing & Design | Graphic design services, printing cost |
| Setup Supplies | Adhesives, stands, frames, fixtures |
| Labor/Contracted Services | Setup crew payments, installers |
| Transportation | Delivery of materials to offices |
| Miscellaneous | Any unexpected display-related expenses |
🔹 Section 3: Budget Tracker Table
| Expense Item | Category | Vendor/Source | Date | Estimated Cost (ZAR) | Actual Cost (ZAR) | Variance (ZAR) | Remarks |
|---|
| A2 Poster Printing | Printing & Design | PrintCo | 05-Jan-2025 | 500.00 | 480.00 | -20.00 | Discount received |
| Banner Stand x3 | Display Materials | DisplayMart | 06-Jan-2025 | 1,200.00 | 1,200.00 | 0.00 | Delivered on time |
| Vinyl Adhesive Tape | Setup Supplies | OfficeDepot | 07-Jan-2025 | 150.00 | 170.00 | +20.00 | Slight cost increase |
| Setup Crew (2 people) | Labor/Services | Freelance Team A | 08-Jan-2025 | 600.00 | 600.00 | 0.00 | Setup complete by 10-Jan |
| Delivery Charge | Transportation | ExpressCourier | 05-Jan-2025 | 300.00 | 320.00 | +20.00 | Fuel surcharge included |
| Flyer Printing (200) | Printing & Design | QuickPrint | 04-Jan-2025 | 400.00 | 400.00 | 0.00 | Standard quality, A5 |
🔹 Section 4: Budget Summary
| Summary Metric | Amount (ZAR) |
|---|
| Total Estimated Budget | 3,150.00 |
| Total Actual Cost | 3,170.00 |
| Total Variance | +20.00 |
| Budget Status | Within Budget / Over / Under (select one) |
🔹 Section 5: Notes & Recommendations
- Notes:
- Slight overages in transportation and setup supplies due to vendor price fluctuations.
- On-time delivery and setup ensured smooth January display launch.
- Materials were durable and reusable, potential savings for February.
- Recommendations:
- Consider long-term vendor contracts for better pricing.
- Explore bulk printing options for posters and flyers.
- Evaluate reusable display components to reduce monthly costs.
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