SayPro Budget Tracking Template

SayPro Monthly January SCMR-13 SayPro Monthly Display: Plan for effective display in offices SCMR

📊 SayPro Budget Tracking Template

Project Name: SayPro Monthly Display – Plan for Effective Display in Offices
Project Code: SCMR-13
Month: January
Department: Supply Chain & Materials Resource (SCMR)

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🔹 Section 1: General Project Information

Field	Description
Project Code	SCMR-13
Project Title	SayPro Monthly Display – Effective Office Display
Month	January
Budget Owner	[Insert Name & Position]
Prepared By	[Insert Name & Date]
Approved By	[Insert Approver Name & Date]

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🔹 Section 2: Budget Categories

Category	Description
Display Materials	Posters, banners, info boards, flyers, stands
Printing & Design	Graphic design services, printing cost
Setup Supplies	Adhesives, stands, frames, fixtures
Labor/Contracted Services	Setup crew payments, installers
Transportation	Delivery of materials to offices
Miscellaneous	Any unexpected display-related expenses

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🔹 Section 3: Budget Tracker Table

Expense Item	Category	Vendor/Source	Date	Estimated Cost (ZAR)	Actual Cost (ZAR)	Variance (ZAR)	Remarks
A2 Poster Printing	Printing & Design	PrintCo	05-Jan-2025	500.00	480.00	-20.00	Discount received
Banner Stand x3	Display Materials	DisplayMart	06-Jan-2025	1,200.00	1,200.00	0.00	Delivered on time
Vinyl Adhesive Tape	Setup Supplies	OfficeDepot	07-Jan-2025	150.00	170.00	+20.00	Slight cost increase
Setup Crew (2 people)	Labor/Services	Freelance Team A	08-Jan-2025	600.00	600.00	0.00	Setup complete by 10-Jan
Delivery Charge	Transportation	ExpressCourier	05-Jan-2025	300.00	320.00	+20.00	Fuel surcharge included
Flyer Printing (200)	Printing & Design	QuickPrint	04-Jan-2025	400.00	400.00	0.00	Standard quality, A5

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🔹 Section 4: Budget Summary

Summary Metric	Amount (ZAR)
Total Estimated Budget	3,150.00
Total Actual Cost	3,170.00
Total Variance	+20.00
Budget Status	Within Budget / Over / Under (select one)

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🔹 Section 5: Notes & Recommendations

• Notes:
  • Slight overages in transportation and setup supplies due to vendor price fluctuations.
  • On-time delivery and setup ensured smooth January display launch.
  • Materials were durable and reusable, potential savings for February.
• Recommendations:
  • Consider long-term vendor contracts for better pricing.
  • Explore bulk printing options for posters and flyers.
  • Evaluate reusable display components to reduce monthly costs.