SayPro Categorize and validate each SayPro income source

SayPro Income Source Categorization and Validation Framework

Prepared by: SayPro Monitoring and Evaluation Monitoring Office
Division: SayPro Monitoring, Evaluation, and Learning Royalty
Objective: Standardize the classification and validation of all SayPro income streams for accuracy, transparency, and strategic insight.

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1️⃣ Categorize SayPro Income Sources

Category	Description	Examples
1. Product Sales	Income from sale of SayPro-developed products	Software licenses, manuals, merchandise
2. Grants and Donor Funding	Funds received from philanthropic, government, or institutional donors	Project grants, capacity building grants
3. Training and Consultation	Fees from training sessions, workshops, and consulting services	Workshop fees, advisory contracts
4. Event and Partnership Contributions	Sponsorships, registration fees, and contributions from partnerships	Conference fees, sponsorship packages
5. Royalties and Licensing	Income from intellectual property or licensing agreements	Royalty payments from licensed technology
6. Other Income	Miscellaneous income not covered in above categories	Interest income, donations, one-off payments

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2️⃣ Establish Validation Criteria for Each Income Source

Category	Validation Checks
Product Sales	Verify sales invoices, payment receipts, delivery confirmations
Grants and Donor Funding	Confirm grant agreements, donor disbursement schedules, compliance with reporting requirements
Training and Consultation	Check signed contracts, attendance records, payment confirmations
Event and Partnership Contributions	Validate sponsorship agreements, registration records, payment proof
Royalties and Licensing	Confirm licensing contracts, royalty calculation statements, payment receipts
Other Income	Verify source documentation such as bank statements, donation receipts, or third-party confirmations

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3️⃣ Categorization and Validation Workflow

Step	Description	Responsible Unit
Data Collection	Gather all relevant financial documents and income records	Finance Team, Program Units
Initial Categorization	Assign each income item to one of the predefined categories	Finance Data Entry Staff
Validation Checks	Perform validation based on criteria specific to each income source	Finance Team, M&E Monitoring
Discrepancy Resolution	Investigate and resolve any inconsistencies or missing documentation	Finance Manager, M&E Office
Final Categorization Review	Approve finalized income categorization before data entry into SCLMR-1 system	Finance Manager

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4️⃣ Documentation and Record-Keeping

• Maintain a centralized income source register with detailed records of categorization and validation evidence.
• Store all supporting documents digitally with clear naming conventions and easy retrieval.
• Periodically back up data to prevent loss.

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5️⃣ Reporting and Use of Categorized Data

• Generate detailed revenue breakdown reports by income category for management review.
• Use validated data for financial forecasting and strategic planning.
• Provide transparent and accurate financial reports to donors, partners, and stakeholders.

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✅ Expected Benefits

• Clear visibility into the composition of SayPro’s income streams
• Increased accuracy and reliability of financial data
• Enhanced compliance with donor and regulatory requirements
• Better strategic decisions based on comprehensive revenue insights