SayPro Collaborate with the SayPro web team to embed dashboards and analytics on the SayPro website

Title: Collaborate with the SayPro Web Team to Embed Dashboards and Analytics on the SayPro Website

Departments Involved: SayPro Monitoring and Evaluation Monitoring Office, SayPro Web Development Team
Strategic Framework: SayPro Monitoring, Evaluation and Learning (MEL) Royalty
Timeline: Q2 – Q3 2025
Category: Digital Transparency & Data Access Initiative

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1. Objective

To embed real-time, interactive dashboards and analytics visualizations on the SayPro website to improve public transparency, enhance stakeholder engagement, and support data-informed storytelling around SayPro’s programmatic reach, impact, and outcomes.

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2. Strategic Rationale

SayPro’s MEL and communication strategy prioritizes open access to impact data and visual storytelling. By embedding dashboards on the website, SayPro will:

• Increase visibility of program outcomes and organizational performance
• Build public trust and donor confidence through transparency
• Support advocacy with evidence-based visuals
• Allow stakeholders to self-navigate relevant data by theme, region, or target group

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3. Scope of Work

Dashboards to Embed:

Dashboard Name	Purpose
Program Reach Dashboard	Visualizes number of beneficiaries reached per program, region, and time
Engagement & Participation Tracker	Tracks digital campaign participation, event attendance, and sign-ups
Impact by Sector	Displays key performance indicators by education, health, youth, etc.
Feedback & Satisfaction Insights	Summarizes survey results and public sentiment trends
Real-Time Activity Feed (Optional)	Live updates on workshops, trainings, and outreach activities

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4. Technical Collaboration Plan

Area	Action
Web Integration	Work with SayPro web developers to embed iframe, API feeds, or JavaScript widgets from Power BI or Tableau
Dashboard Design	Co-develop user-friendly, responsive dashboards optimized for desktop and mobile
User Interface (UI)	Ensure design alignment with SayPro’s branding and accessibility standards
Data Privacy	Anonymize beneficiary data and ensure GDPR/POPIA compliance for public dashboards
Analytics Embedding	Integrate Google Analytics 4 tracking to monitor usage and visitor interaction with dashboards

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5. Roles and Responsibilities

Team	Role
M&E Monitoring Office	Define indicators, oversee dashboard content, lead data quality reviews
Web Development Team	Technical embedding, layout optimization, cross-device testing
Data & Visualization Unit	Build the dashboards and manage publishing permissions
Communications Team	Support messaging and public-facing narrative integration

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6. Implementation Phases

Phase	Timeline	Key Activities
Phase 1: Planning	May 2025	Define dashboard scope, consult stakeholders, select tech stack
Phase 2: Development	June 2025	Build dashboards, test data flows, develop user journeys
Phase 3: Embedding	July 2025	Integrate into website, conduct QA testing across browsers and devices
Phase 4: Launch	August 2025	Public launch with communication push; monitor usage
Phase 5: Iteration	Ongoing (Q4 2025+)	Monthly updates, feedback loop, and dashboard enhancements

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7. Key Success Metrics

Indicator	Target Outcome
Dashboards embedded and live	Minimum 3 by August 2025
Website engagement on dashboard pages	≥ 5,000 unique visitors/month
Average time on page (dashboard section)	≥ 2 minutes (indicates interaction)
Stakeholder feedback on dashboard usability	≥ 85% satisfaction in post-launch survey
% of program teams contributing data updates	100% participation by end of Q3

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8. Risks and Mitigation

Risk	Mitigation Strategy
Low data literacy among some users	Add tooltips, legends, and user guides
Technical compatibility issues	Cross-browser/device testing and responsive design
Infrequent data updates	Automate dashboard refresh from existing M&E systems
Privacy concerns	Strip personal data; publish only aggregate, non-sensitive data

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9. Sustainability and Governance

• Dashboards will be reviewed monthly by M&E and Data Teams
• Public-facing metrics will be updated quarterly
• Web team will ensure continuous uptime, security, and mobile optimization
• A feedback button will be embedded for ongoing user suggestions and reporting issues

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10. Conclusion

Embedding live dashboards on the SayPro website represents a major leap toward data-driven transparency and engagement. This initiative not only enhances SayPro’s digital credibility but also makes impact tangible, interactive, and accessible to all stakeholders—from funders to beneficiaries.