SayPro Compile and review Q2 departmental plans using SayPro templates

Source: SayPro Monthly – May Edition (SCOR-1)
Responsible Unit: SayPro Strategic Planning Office
Authority: SayPro Operations Royalty
Cycle: Q2 2025 – Quarterly Departmental Plan and Monitoring
Date Initiated: 1 May 2025
Deadline for Final Review Completion: 31 May 2025

🔹 Objective

To compile, assess, and consolidate all SayPro departmental operational plans for Quarter 2 (April – June 2025), using the standard SayPro templates. This process supports aligned execution, resource optimization, and progress monitoring in line with strategic priorities.

🔹 Phase 1: Distribution of Q2 Planning Templates

Date: 1–3 May 2025
Action Taken by Strategic Planning Office:

• Disseminated standardized Q2 Departmental Planning Template via internal channels and email.
• Templates include mandatory fields for:
  • Departmental Objectives
  • Key Deliverables
  • Activity Schedules
  • Assigned Leads and Teams
  • Indicators of Success (KPIs)
  • Risk Identification and Mitigation Measures
  • Resource Needs

Template Reference: SP-QDPMT-V2.5

🔹 Phase 2: Departmental Submission Window

Submission Period: 4–15 May 2025
Departments Required to Submit:

• Program Delivery
• Monitoring & Evaluation
• Stakeholder Engagement
• Finance & Administration
• Human Resources
• Compliance & Ethics

Submission Platform: SayPro SharePoint Departmental Workspace
File Format: Editable Word Document (.docx) or Excel (.xlsx) as specified per template version

🔹 Phase 3: Plan Review and Assessment

Review Period: 16–24 May 2025
Led by: Strategic Planning Analysts and Review Panel
Review Criteria:

1. Strategic Alignment – Is the plan aligned with SayPro’s 2025 Strategic Objectives?
2. Clarity and Feasibility – Are activities clearly defined and realistically scheduled?
3. Performance Indicators – Are KPIs measurable, relevant, and time-bound?
4. Resource Planning – Are budgets and resource needs accurately scoped?
5. Risk Preparedness – Are risks and mitigations realistically identified?

Tools Used:

• SayPro Review Rubric v1.4
• Planning Dashboard (internal tool for scoring and flagging issues)

🔹 Phase 4: Feedback and Adjustments

Feedback Release Date: 25 May 2025
Method: Annotated return of plans + summary email
Action Items:

• Each department to address review comments and resubmit updated versions by 28 May 2025.
• Strategic Planning Office conducts a final review check-in for flagged items.

🔹 Phase 5: Consolidation and Monitoring Activation

Final Compilation Date: 31 May 2025
Output:

• SayPro Q2 Consolidated Operational Plan Report
• Summary of cross-departmental deliverables
• Risk & resource matrix
• Monitoring & Reporting Schedule (Monthly check-ins for April–June 2025)

Monitoring Kick-off: Begins 3 June 2025

• Monthly monitoring meetings scheduled
• Reporting templates linked to submitted plans

📝 Key Contacts

• Strategic Planning Office Lead: strategy@saypro.org
• Document Access: SayPro SharePoint > Departmental Plans > 2025 > Q2
• Support Line: Internal Helpdesk #3342