SayPro Compliance Checklist

DEI Compliance Checklist for Q2 2025

1. Employment Equity Amendment Act (EEAA) Compliance

• Sectoral Numerical Targets: Verify that your employment equity plan aligns with the sector-specific targets set by the Minister of Employment and Labour.
• Employment Equity Plan (EE Plan):
  • Develop a 5-year EE Plan starting 1 September 2025, ending 31 August 2030.
  • Include annual objectives, affirmative action measures, timetables, and internal dispute resolution procedures.
  • Assign senior management responsibility for implementation and monitoring.eecms.co.zaWikipedia
• Consultation Process:
  • Engage with employees or their representatives, ensuring representation from all occupational levels and designated groups.
  • Consult with trade unions where applicable.eecms.co.za
• Workforce Analysis:
  • Conduct an analysis of employment policies, practices, procedures, and the working environment to identify barriers affecting designated groups.
  • Prepare a workforce profile to determine the extent of under-representation.eecms.co.za+1Wikipedia+1
• Employment Equity Reporting:
  • Submit annual reports to the Department of Employment and Labour, detailing progress towards EE targets.
  • Ensure reports are submitted by the prescribed deadline.
• Compliance Certificate:
  • Apply for the Employment Equity Compliance Certificate after submitting the annual report.
  • Ensure the certificate is valid for 12 months and is renewed accordingly.Financial Institutions Legal Snapshot

2. Protection of Personal Information Act (POPIA) Compliance

• Information Officer Appointment: Designate an Information Officer responsible for ensuring compliance with POPIA.Securiti+5Scytale+5solidsystems.co.za+5
• Data Inventory: Conduct a comprehensive inventory of personal information processed by the organization.
• Data Protection Policies:
  • Develop and implement policies to safeguard personal information.
  • Ensure policies are communicated to all employees and relevant stakeholders.
• Data Subject Rights:
  • Establish procedures to facilitate data subjects’ rights, including access, correction, and deletion of personal information.
• Consent Management:
  • Obtain explicit consent from data subjects before processing their personal information.
• Third-Party Contracts:
  • Ensure contracts with third parties processing personal information include POPIA-compliant clauses.Global Compliance News
• Data Breach Response Plan:
  • Develop and implement a plan to respond to data breaches, including notification procedures.
• Training and Awareness:
  • Conduct regular training for employees on POPIA compliance and data protection practices.Scytale
• Regular Audits:
  • Perform regular audits to assess compliance with POPIA and identify areas for improvement.solidsystems.co.za+1Usercentrics+1

📅 Quarterly Timeline