SayPro comprehensive plan

SayPro Monthly January SCMR-13 SayPro Monthly Display: Plan for effective display in offices SCMR

SayPro Monthly Display – Job Description for Employees

Department: Marketing & Communications
Project: SayPro Monthly Display
Reference: SCMR-13
Reporting To: Display Coordinator / Marketing Manager

---

Position Overview:

Employees assigned to the SayPro Monthly Display initiative will be responsible for planning, designing, and executing monthly thematic displays across SayPro offices. These displays are aimed at reinforcing brand presence, supporting ongoing campaigns, and enhancing internal engagement through creative and strategic visual communication.

---

Key Responsibilities:

1. Planning and Strategy

• Develop a comprehensive Monthly Display Plan in accordance with SayPro Monthly SCMR-13 guidelines.
• Align display themes with:
  • Current marketing campaigns
  • Product or service launches
  • Key internal initiatives, seasonal events, or awareness themes
• Collaborate with the Marketing and Brand Teams to ensure brand consistency and message clarity.
• Conduct monthly brainstorming sessions to generate innovative and creative display ideas.
• Prepare a timeline and task checklist for each month’s display to ensure timely execution.

2. Design and Development

• Conceptualize visually appealing and engaging displays that capture the theme and purpose.
• Design or source display materials, including:
  • Posters
  • Banners
  • Digital signage
  • Interactive elements (QR codes, feedback boards)
• Ensure displays are inclusive, culturally relevant, and representative of SayPro’s values.
• Maintain a balance between aesthetics and information delivery.

3. Installation and Execution

• Coordinate with office management and facility teams for space allocation and safety compliance.
• Oversee physical setup and installation of display components.
• Conduct quality checks post-installation to ensure presentation standards.
• Document displays with photos/videos for internal records and marketing use.

4. Engagement and Communication

• Design displays to encourage employee interaction and participation.
• Incorporate calls-to-action (e.g., scan to learn more, sign up, give feedback).
• Host mini-events or briefings to introduce the display theme each month.
• Encourage feedback from employees for continuous improvement.

5. Monitoring and Maintenance

• Monitor displays for damage, wear, or updates required during the month.
• Perform routine checks to keep displays clean, intact, and relevant.
• Take down or archive displays at the end of the month, ensuring proper documentation and storage of reusable items.

6. Reporting and Documentation

• Submit a Monthly Display Report including:
  • Photos of the setup
  • Feedback received
  • Engagement metrics (if any)
  • Lessons learned and improvement suggestions
• Track progress and effectiveness of displays using pre-defined KPIs or feedback forms.
• Update the SayPro Monthly Display Logbook for compliance and planning reference.

---

Skills and Qualifications:

• Strong organizational and planning skills
• Creative thinking and attention to detail
• Basic graphic design knowledge (Canva, Adobe Suite preferred)
• Ability to work collaboratively and meet deadlines
• Interest in marketing, branding, or event coordination
• Strong communication and interpersonal skills

---

KPIs / Performance Indicators:

• Timely execution of monthly display plans
• Alignment with SayPro branding and messaging
• Employee engagement and feedback
• Quality and professionalism of displays
• Innovation and creativity in design

---

Work Schedule:

• Approximately 10–15 hours per month, depending on display complexity
• Flexibility required for installation dates and team coordination

---

Let me know if you’d like a version formatted as a printable PDF or internal policy document, or if you want this tailored to a specific role (e.g., Display Lead, Designer, Assistant).