SayPro comprehensive template

1. Program Overview

Program Title:
Program Duration:
Geographic Coverage:
Target Population:
Program Objectives:

• Objective 1:
• Objective 2:
• Objective 3:

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2. M&E Goals and Objectives

The goal of this M&E plan is to ensure effective tracking of program implementation, outcomes, and impact, while promoting evidence-based decision-making and accountability.

Specific M&E Objectives:

• Monitor progress toward program objectives.
• Evaluate program outcomes and long-term impact.
• Provide timely data to support continuous improvement.
• Engage stakeholders in learning and adaptation.

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3. Key Performance Indicators (KPIs)

Objective	Indicator	Definition / Formula	Data Source	Frequency	Responsible Person/Team
1. Improve employability skills	# of youth completing training	Total participants completing all required modules	Training records	Monthly	Program Coordinator
2. Increase job placements	% of trainees employed within 6 months	(Employed trainees ÷ Total graduates) x 100	Follow-up survey	Quarterly	M&E Officer
3. Strengthen partnerships	# of active partnerships with employers	Partnerships with signed MOUs and activities	Partner records	Biannually	Partnership Lead

Note: KPIs should be SMART – Specific, Measurable, Achievable, Relevant, Time-bound.

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4. Data Collection Methods

Data Type	Tool / Method	Source / Participants	Frequency	Responsible
Quantitative	Pre/post-training surveys	Youth participants	Before & after training	M&E Assistant
Qualitative	Focus group discussions	Community members & youth	Midline, Endline	Field Officers
Administrative	Attendance sheets, MOU records	Trainers, Employers	Ongoing	Admin Support
Outcome	Job placement verification	Employers, Youth	Quarterly	M&E Officer

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5. Timeline for M&E Activities

Activity	Timeline	Notes
Baseline Assessment	Month 1	Before program rollout
Routine Monitoring	Monthly	Includes training, attendance, engagement
Midline Review	Month 6	Adaptive changes if needed
Endline Impact Assessment	Final month	Comprehensive program evaluation
Stakeholder Learning Forum	Endline +1 month	Discuss results and recommendations

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6. Data Management and Analysis

• All data will be collected using digital tools (e.g. KoboToolbox, Google Forms) and securely stored.
• Quantitative data will be analyzed using Excel/SPSS; qualitative data through thematic analysis.
• Data quality will be ensured through regular audits, validation visits, and spot checks.

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7. Reporting and Utilization

• Monthly Reports: Summary of KPIs, activities, and key insights.
• Quarterly Reviews: Trends, lessons, and recommendations.
• Impact Report: Final analysis including outcome and impact-level indicators.
• Feedback Mechanisms: Results shared with program teams and stakeholders for continuous learning.

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8. Roles and Responsibilities

Role	Responsibility
Program Manager	Oversight and strategic guidance
M&E Officer	Lead M&E design, data analysis, and reporting
Field Staff	Data collection, beneficiary engagement
Partners	Provide program data and participate in evaluations

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9. Budget for M&E Activities (Optional)

M&E Activity	Estimated Cost (USD)
Baseline & Endline Studies	$5,000
Routine Monitoring Tools	$1,500
Staff Training (M&E)	$2,000
Stakeholder Forum	$1,200
Data Management Software	$800
Total	$10,500