✅ SayPro Comprehensive Walkthrough: New Monitoring & Evaluation (M&E) Systems

Issued by: SayPro Monitoring and Evaluation Monitoring Office
📍 Website: www.saypro.online  📧 Support: mesupport@saypro.online

🧭 1. Overview of SayPro’s New M&E Systems

The SayPro M&E System is a centralized, cloud-based platform designed to improve:

• Performance tracking
• Results-based reporting
• Real-time data collection
• Project learning and improvement

It consists of five key modules:

1. Indicator Tracking Tool
2. Performance Monitoring Dashboard
3. Mobile Data Collection Application
4. Logframe & Results Framework Builder
5. Beneficiary & Stakeholder Management System

🖥️ 2. System Access & Setup

Step 1: Request Access

Complete the [SayPro M&E System Access Request Form] and submit it to mesupport@saypro.online.

Step 2: Login Credentials

You’ll receive credentials via email. Login here: https://me.saypro.online

Step 3: Set Your Password

First-time users must set their password and update their profile upon login.

📊 3. Using the Indicator Tracking Tool

Purpose:

Track quantitative and qualitative indicators for project/program monitoring.

Features:

• Enter baseline, target, and actual values
• Link indicators to specific outputs/outcomes
• Upload evidence (photos, reports)

How to Use:

1. Go to “Projects” → Select your assigned project
2. Click “Indicators” tab
3. Fill in reporting fields (monthly, quarterly, etc.)
4. Click “Save & Submit”

📈 4. Navigating the Performance Dashboard

Purpose:

Monitor real-time data visualizations for project performance.

Features:

• Filter by project, location, and time period
• Download reports in PDF, Excel, or CSV
• Use graphs, heat maps, and trend lines

How to Use:

1. From the homepage, go to “Dashboards”
2. Select your project and time range
3. Customize views using the sidebar filters

📱 5. Mobile Data Collection App (SayPro Collect)

Purpose:

Field staff can collect data offline and sync when connected to the internet.

Features:

• Works on Android/iOS
• Auto-GPS tagging
• Secure offline storage and syncing

How to Use:

1. Download the app from Play Store / App Store: Search “SayPro Collect”
2. Log in using your SayPro credentials
3. Select the assigned form
4. Enter data → Save → Sync when connected

📐 6. Logframe & Results Framework Builder

Purpose:

Design project logic models for planning and performance management.

Features:

• Drag-and-drop interface
• Link indicators to objectives and outputs
• Version history and collaboration

How to Use:

1. Click “Planning Tools” → “Logframe Builder”
2. Add Goal, Outcomes, Outputs, and Activities
3. Attach relevant indicators and assumptions
4. Save and export to PDF or Word

👥 7. Beneficiary & Stakeholder Database

Purpose:

Track and report on who benefits from SayPro programs.

Features:

• Custom forms for capturing demographic and engagement data
• Dynamic search and filter tools
• Exportable beneficiary reports

How to Use:

1. Navigate to “Beneficiaries” → “Add New”
2. Fill in required fields
3. Link beneficiary records to project activities or events

🧪 8. Post-Training Use & Support

• All users are required to complete a Post-Training Knowledge Assessment.
• Submit issues via the SayPro Post-Training Support Request Form
• Attend monthly SayPro M&E Clinics for refresher training and updates.

🧾 9. Compliance, Quality & Security

• Role-based access ensures data confidentiality
• Systems comply with SayPro’s Data Protection & Privacy Policy
• Audit logs track all changes to ensure data integrity

🔁 10. Continuous Feedback & Learning

• After using the system, complete the SayPro Feedback Survey
• Your input helps us enhance tools and tailor training to your needs

📘 Need Help?

• FAQ & Troubleshooting Guide: Available on the SayPro intranet
• Helpdesk Email: mesupport@saypro.online
• Quick Reference Guide: Provided after training